Level 7 Project Development & Implementation for Strategic Management

This report provides a comprehensive overview of project development and implementation within a strategic management context. It begins by outlining project specifications for a wedding event, including objectives, human resources, budget, timeline, and required materials. The project plan details the purpose, goals, scope, assumptions, and constraints. A work breakdown structure (WBS) and Gantt chart illustrate the project's timeline and tasks. The report also defines project roles and responsibilities, a risk management plan, and a communication plan. Furthermore, it discusses matching appropriate resources to project activities, the resources needed for implementation, and the development of timescales for management. The report concludes with strategies for project implementation and measures for monitoring and evaluating progress. Desklib offers a wealth of resources, including solved assignments and past papers, to support students in their academic endeavors.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Project specifications for the implementation of the project.................................................2
2. Project plan.............................................................................................................................3
2.1 Purpose of the project.......................................................................................................3
2.2 Goal of the project............................................................................................................4
2.3 Project scope....................................................................................................................4
2.4 Assumption and constraints.............................................................................................4
2.5 Work breakdown structure...............................................................................................5
2.6 Gantt chart........................................................................................................................6
2.7 Project roles and responsibilities......................................................................................7
2.8 Risk management plan.....................................................................................................8
2.9 Communication plan........................................................................................................9
3. Matching appropriate resources to the project....................................................................10
4. Resources needed for the implementation of the project.....................................................17
5. Development of timescales for management of the project................................................18
6. Planning proper strategies for project implementation........................................................20
7. Development of measures for monitoring and evaluating progress.....................................21
Bibliography.............................................................................................................................23

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1. Project specifications for the project implementation
The project mainly reflects on the “wedding event” that was mainly organized for
Tony and Peggy Sue who generally decided to outsource the entire wedding event to a
company. It is identified that in order to organize their wedding event with the involvement
of family members, both Tony and due wanted to make it a big wedding. It is found that both
the weeding and the reception party will be arranged in outdoor by including plenty of foods,
music and dance. It is assumed that the event of the wedding will be organized by 30th June
2019. The objectives of the project are reflected below:
 To organize the wedding event for Tony and Peggy Sue
 To have plenty of food, music and dance for the guests
 To make a big wedding by involving both the families and parents.
Specification of the project
The project specifications for organizing the wedding event for Tony and Peggy Sue
is generally reflected below:
Human resources: The people who are generally engaged with the wedding event
are listed below:
 Client
 Project Manager
 Event Manager
 Planner
 Resource Manager
 Workers
 Contractors

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Budget: It is identified that in order to finish the wedding successfully, the amount of
budget which is required will be around $91,400.
Timeline: The time that is needed in order to organize the wedding event will be
around 130 days.
Required materials: The materials as well as resources required for organizing the
wedding plan are reflected below:
 Decoration Items
 Cameraman Pay
 Videographer Pay
 Vendor Cost
 Dress Cost
 Solemniser and Registrar cost
 Chairs and tables
 Speakers and other hardware materials
 Decorating materials
 Band
 Food and Beverages
2. Project plan
2.1 Purpose of the project
The wedding event was organized for Tony and Peggy Sue who wants to get married
on 30th June. The big wedding was organized by a company that must have plenty of food,
dance and music opportunity for the guests who generally includes the family and friends of
Tony and Peggy Sue. It is found that the entire plan must be developed by 30th June that is
wedding day.

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2.2 Goal of the project
The main goal is to organize an event for the wedding of Tony and Peggy Sue who
generally wants the involvement of family and friends with plenty of food, music and dance
in order to make their weeding day a special one.
2.3 Project scope
The in-scope includes:
 Selection and booking of the venue
 Sending invitation
 Sorting food items
 Booking for musical and other instruments
 Decoration of the venue
 Carrying out the wedding ceremony
The out-scope of the project includes:
 Information about the suppliers are not given
 Details about the external stakeholders are not given
2.4 Assumption and constraints
The assumptions which are made while handling the project work are generally
illustrated below:
Availability of stakeholders: It is assumed that the stakeholders who are mainly
associated with the project will generally available during the period in which the wedding
plan will be implemented.
Easily available resources: The needed resources as well as other materials that are
generally required for decorating the venue will be easily available in the market.

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PROJECT MANAGEMENT
Budget: It is assumed that the approved budget will be enough for executing the
entire project successfully.
2.5 Work breakdown structure
The WBS for the wedding event of Tony and Peggy Sue is provided below.
Organizing a wedding
Initial Planning
Selection of the
wedding date
Consultation with the
weeding planner
Making plan for the
wedding
Accumulating the
needed resources
Project kick off
Venue Booking and
Invitation
Selection and
booking of venue
for wedding and
reception
Reviewing the plan
with the clients
Getting approval
Guest list
Sending invitation to
the guests
Initiation and
Planning Phase
Completed
Human Resource
Management
Selecting vendor
and sorting food
items for wedding
dinner
Cameran and video
man hire
Tryouts for wedding
dress and placing
order
Bokking for the
musical instruments
and other
requirements
including lightining
RSVP from guests is
received
Booking
Solemniser/Wedding
Priest
Venue Arrangement
Consultation with
decorator to
decorate
Theme selection for
wedding and
reception
Arranging flowers
and other
decorative items
Decorating the
Wedding Venue as
per theme
Making
arrangements for
seating
Making Appointment
with Marriage
Registrar on wedding
day
Reviewing the
arrangements
Wedding day
Reaching the venue
Reviewing the
preparations
Guests welcome
Carrying out wedding
ceremoney
Dance by the
couples
Cutting the cake
Wedding
Dinner/Lunch
Figure 1: Work breakdown structure
(Source: Created by Author)

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2.6 Gantt chart
The Gantt chart which is given below showcases on the timeline that is required for
organizing the event for completing the work of the project. The figure below reflects that the
wedding plan will be successfully completed before 30th June.
Figure 2: Gantt chart
(Source: Created by Author)

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2.7 Project roles and responsibilities
The human resources who organizes the wedding event is generally reflected below
with their roles and responsibilities within the project.
1. Client: They plays the main role and generally helps in guiding the contractors as
well as project managers so that they can be able to organize the wedding event
quite effectively within the assumed time.
2. Project Manager: They are the individual who takes all the responsibility of the
wedding project starting from the kick off phase to closure phase for successful
implementation of the project.
3. Event Manager: The event manager is the individual who takes the responsibility
of organizing the wedding ceremony and decorating the venue as per the
requirement of the clients.
4. Planner: The planner is mainly responsible of reflecting the time which is mainly
required for executing the entire project activities.
5. Resource Manager: Resource manager takes the responsibility of managing the
resources which are required for the accomplishing the objectives of the plan that
is mainly developed for the wedding.
6. Contractors: The contractors are the individuals who takes the contract of the
wedding so that work of the project can be executed within the expected budget as
well as time.

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PROJECT MANAGEMENT
2.8 Risk management plan
The risk management plan for the project is generally reflected in the table which is
generally given below:
Risk Description Impact Probability Mitigation
Improper
schedule
If the project
timeline is not
tracked
regularly then
the chances of
schedule
slippage is quite
high.
High High It is very much
necessary to
track the
schedule of the
project
regularly for
finishing the
work on time.
Inappropriate
budget
If the allocated
budget for
organizing the
wedding is not
enough then
budget related
challenges can
occur.
High High It is quite
necessary to
analyze the cost
of the resource
before initiating
with the project
work.
Improper
management
If the entire
project is not
managed
properly then
the project does
Medium High It is necessary
to hire
experienced
team members
for finishing the

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PROJECT MANAGEMENT
not get finish on
time.
work of the
project.
2.9 Communication plan
The communication plan that is generally developed for communicating between the
project team members is reflected below:
Audience Message Vehicle Frequency Responsible
Team members The objectives
must be
discussed by the
project manager
so that the work
can be done
successfully.
Face to face
conversation
Before project
initiation
Project
manager
Project
manager
The team leaders
inform about the
status of the
project to the
project manager.
Face to face,
Email
One in a
month
Team leaders
Financial
manager
The team leader
generally
provides
information
about the need of
the budget for
Face to face,
email
Whenever
needed
Team leaders

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the project
Project team
leader
The team
members provide
proper
information as
well as details
about the risks
and challenges
that they
generally face
while
undertaking the
project so that
the risk and
challenges
associated with
the project can
be resolved.
Face to
face/email
When
necessary
Team
members
3. Matching appropriate resources to the project
The resources which are generally needed for organizing the entire plan for the
project are generally needed to be assigned with the project activities as per the skills and
knowledge of the team members. It is identified that the table which is generally provided
below helps in focuses on the resources which are generally assigned for finishing each of
the project activities quite successfully within the expected time as well as budget.

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WBS Task Name Duration Start Finish Predecessors Resource Names
0
Organizing a
wedding
130 days
Tue
01-01-
19
Sun
30-06-
19
1 Initial Planning 50 days
Tue
01-01-
19
Mon
11-03-
19
1.1
Selection of the
wedding date
15 days
Tue
01-01-
19
Mon
21-01-
19
Client
1.2
Consultation
with the wedding
planner
10 days
Tue
22-01-
19
Mon
04-02-
19
2 Client
1.3
Making plan for
the wedding
20 days
Tue
05-02-
19
Mon
04-03-
19
3 Planner
1.4
Accumulating
the needed resources
5 days
Tue
05-03-
19
Mon
11-03-
19
4 Project Manager
1.5 Project kick off 0 days
Mon
11-03-
19
Mon
11-03-
19
5
2 Venue Booking
and Invitation
40 days Tue
05-03-
Mon
29-04-

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19 19
2.1
Selection and
booking of venue for
wedding and
reception
10 days
Tue
12-03-
19
Mon
25-03-
19
6 Event Manager
2.2
Reviewing the
plan with the clients
6 days
Tue
05-03-
19
Tue 12-
03-19
4 Planner
2.3 Getting approval 1 day
Wed
13-03-
19
Wed
13-03-
19
9,6 Client
2.4 Guest list 10 days
Tue
26-03-
19
Mon
08-04-
19
10,8 Event Manager
2.5
Sending
invitation to the
guests
15 days
Tue
09-04-
19
Mon
29-04-
19
11 Event Manager
2.6
Initiation and
Planning Phase
Completed
0 days
Mon
29-04-
19
Mon
29-04-
19
12
3
Human Resource
Management
16 days
Tue
30-04-
19
Tue
21-05-
19
3.1 Selecting vendor
and sorting food
8 days Tue
30-04-
Thu
09-05-
13 Resource Manager,

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items for wedding
dinner
19 19 Vendor Cost [1]
3.2
Cameron and
video man hire
2 days
Tue
30-04-
19
Wed
01-05-
19
13
Event Manager,
Cameraman Pay [1],
Videographer Pay [1]
3.3
Try-outs for
wedding dress and
placing order
7 days
Tue
30-04-
19
Wed
08-05-
19
13 Client, Dress Cost [1]
3.4
Booking for the
musical instruments
and other
requirements
including lightening
8 days
Thu
02-05-
19
Mon
13-05-
19
16
Event Manager, Band Pay
[1]
3.5
RSVP from
guests is received
4 days
Tue
14-05-
19
Fri 17-
05-19
18 Event Manager
3.6
Booking
Solemniser/Wedding
Priest
2 days
Mon
20-05-
19
Tue 21-
05-19
19
Event Manager,
Solemniser pay [1]
4
Venue
Arrangement
28 days
Wed
22-05-
19
Fri 28-
06-19

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4.1
Consultation
with decorator to
decorate
6 days
Wed
22-05-
19
Wed
29-05-
19
20 Project Manager
4.2
Theme selection
for wedding and
reception
9 days
Thu
30-05-
19
Tue 11-
06-19
22 Client
4.3
Arranging
flowers and other
decorative items
3 days
Wed
12-06-
19
Fri 14-
06-19
23
Resource Manager,
Decoration Items [1]
4.4
Decorating the
Wedding Venue as
per theme
8 days
Wed
12-06-
19
Fri 21-
06-19
23 Workers, Contractors
4.5
Deciding for
seating
5 days
Mon
24-06-
19
Fri 28-
06-19
25
Workers, Chairs [1],
Tables [1]
4.6
Making
Appointment with
Marriage Registrar
on wedding day
1 day
Thu
30-05-
19
Thu
30-05-
19
22
Event Manager, Registrar
Cost [1]
4.7
Reviewing the
arrangements
5 days
Mon
24-06-
19
Fri 28-
06-19
27,25
Event Manager,
Contractors

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5 Wedding day 1 day
Sun
30-06-
19
Sun
30-06-
19
5.1
Reaching the
venue
1 hr
Sun
30-06-
19
Sun 30-
06-19
28 Client
5.2
Reviewing the
preparations
1 hr
Sun
30-06-
19
Sun 30-
06-19
30
Event Manager, Project
Manager
5.3 Guests welcome 20 mins
Sun
30-06-
19
Sun 30-
06-19
31 Speaker [1]
5.4
Carrying out
wedding ceremony
4 hrs
Sun
30-06-
19
Sun 30-
06-19
32 Solemniser
5.5
Dance by the
couples
10 mins
Sun
30-06-
19
Sun 30-
06-19
33 Band
5.6 Cutting the cake 18 mins
Sun
30-06-
19
Sun 30-
06-19
34 Cake [1]
5.7
Wedding
Dinner/Lunch
70 mins
Sun
30-06-
19
Sun 30-
06-19
35 Food and Beverages [1]

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4. Resources needed for the implementation of the project
The table which is generally given blow mainly reflects on the cost of the resources
that are required for the project work. The cost for the human resources is provided in
per/hour format whereas the cost of the needed materials is provided. The entire cost that is
needed helps in calculating the cost that is associated with the project.
Resource Name Type Max. Units Std. Rate
Client Work 100% $0.00/hr
Project Manager Work 100% $100.00/hr
Event Manager Work 100% $80.00/hr
Planner Work 100% $70.00/hr
Resource Manager Work 100% $75.00/hr
Workers Work 100% $60.00/hr
Contractors Work 100% $70.00/hr
Decoration Items Material $1,500.00
Cameraman Pay Material $1,260.00
Videographer Pay Material $1,300.00
Vendor Cost Material $1,200.00
Dress Cost Material $1,179.00
Band Pay Material $621.00
Solemniser pay Material $700.00
Chairs Material $600.00
Tables Material $800.00
Registrar Cost Material $800.00

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Speaker Material $500.00
Solemniser Cost
Band Cost
Cake Material $200.00
Food and Beverages Material $600.00
5. Development of timescales for management of the project
The entire timescale that is generally developed in order to organize as well as
manage the wedding event is reflected below in the table. It is found that the entire time that
is generally required for organizing the wedding will be around 130 days and therefore the
entire plan will be ready before 30th June which is the wedding date.
WBS Task Name Duration Start Finish
0 Organizing a wedding 130 days Tue 01-01-19 Sun 30-06-19
1 Initial Planning 50 days Tue 01-01-19 Mon 11-03-19
1.1 Selection of the wedding date 15 days Tue 01-01-19 Mon 21-01-19
1.2
Consultation with the wedding
planner
10 days Tue 22-01-19 Mon 04-02-19
1.3 Making plan for the wedding 20 days Tue 05-02-19 Mon 04-03-19
1.4 Accumulating the needed resources 5 days Tue 05-03-19 Mon 11-03-19
1.5 Project kick off 0 days Mon 11-03-19 Mon 11-03-19
2 Venue Booking and Invitation 40 days Tue 05-03-19 Mon 29-04-19
2.1
Selection and booking of venue for
wedding and reception
10 days Tue 12-03-19 Mon 25-03-19
2.2 Reviewing the plan with the clients 6 days Tue 05-03-19 Tue 12-03-19

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2.3 Getting approval 1 day Wed 13-03-19 Wed 13-03-19
2.4 Guest list 10 days Tue 26-03-19 Mon 08-04-19
2.5 Sending invitation to the guests 15 days Tue 09-04-19 Mon 29-04-19
2.6
Initiation and Planning Phase
Completed
0 days Mon 29-04-19 Mon 29-04-19
3 Human Resource Management 16 days Tue 30-04-19 Tue 21-05-19
3.1
Selecting vendor and sorting food
items for wedding dinner
8 days Tue 30-04-19 Thu 09-05-19
3.2 Cameron and video man hire 2 days Tue 30-04-19 Wed 01-05-19
3.3
Try-outs for wedding dress and
placing order
7 days Tue 30-04-19 Wed 08-05-19
3.4
Booking for the musical instruments
and other requirements including
lightening
8 days Thu 02-05-19 Mon 13-05-19
3.5 RSVP from guests is received 4 days Tue 14-05-19 Fri 17-05-19
3.6 Booking Solemniser/Wedding Priest 2 days Mon 20-05-19 Tue 21-05-19
4 Venue Arrangement 28 days Wed 22-05-19 Fri 28-06-19
4.1
Consultation with decorator to
decorate
6 days Wed 22-05-19 Wed 29-05-19
4.2
Theme selection for wedding and
reception
9 days Thu 30-05-19 Tue 11-06-19
4.3
Arranging flowers and other
decorative items
3 days Wed 12-06-19 Fri 14-06-19
4.4 Decorating the Wedding Venue as 8 days Wed 12-06-19 Fri 21-06-19

19
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per theme
4.5 Deciding for seating 5 days Mon 24-06-19 Fri 28-06-19
4.6
Making Appointment with Marriage
Registrar on wedding day
1 day Thu 30-05-19 Thu 30-05-19
4.7 Reviewing the arrangements 5 days Mon 24-06-19 Fri 28-06-19
5 Wedding day 1 day Sun 30-06-19 Sun 30-06-19
5.1 Reaching the venue 1 hr Sun 30-06-19 Sun 30-06-19
5.2 Reviewing the preparations 1 hr Sun 30-06-19 Sun 30-06-19
5.3 Guests welcome 20 mins Sun 30-06-19 Sun 30-06-19
5.4 Carrying out wedding ceremony 4 hrs Sun 30-06-19 Sun 30-06-19
5.5 Dance by the couples 10 mins Sun 30-06-19 Sun 30-06-19
5.6 Cutting the cake 18 mins Sun 30-06-19 Sun 30-06-19
5.7 Wedding Dinner/Lunch 70 mins Sun 30-06-19 Sun 30-06-19
6. Planning proper strategies for project implementation
The strategies that are generally needed to be followed for successfully executing the
project activities are generally elaborated below.
Proper planning: It is very much necessary to develop proper plan for the wedding
event that must include information as well as details about the project so that the team
members who are involved with the project work can easily understand the work and can be
able to execute it successfully. It is identified that appropriate information generally assists in
accomplishing the goals and project objectives quite successfully.
Hiring experienced and skilled leaders: It is very much necessary to hire experienced
as well as skilled project managers who must have the capability of managing the project

20
PROJECT MANAGEMENT
work quite successfully for implementing the work of the project. It is found that experienced
team members can easily handle the situation of the project and are able to execute the
project work quite effectively.
Building high performing team: It is one of the responsibilities of the project
manager to build high performing team of the project so that the team members of the project
can actively work within the project in order to execute the objectives quite successfully
without facing any challenges or issues within the organization.
Tracking the project: It is very much necessary to track the project quite successfully
in order to get proper information about the status of the project on a regular basis so that the
work that is associated with the project can generally be finished within the expected time as
well as budget. This generally assists in implementing the project quite successfully.
Praising team effort: If the project manager takes the responsibility of praising the
effort of the team then they will get inspired and work successfully in order to meet the goals
as well as objectives of the project very much successfully.
7. Development of measures for monitoring and evaluating progress
The measures that are generally developed in order to monitor as well as evaluate the
progress of the project are generally elaborated below:
Clarifying the expectations: It is very much necessary to clarify the expectations of
the clients while performing the project in order to make sure that the work that is associated
with the project can be completed successfully as per the expectations of the clients.
Setting proper regular as well as monitoring intervals: It is quite necessary to
monitor the progress of the project on a regular basis by checking the project status for
making sure that the entire project will be completed within the assumed time. In addition to

21
PROJECT MANAGEMENT
this, monitoring progress helps in analyzing the risks and challenges which are associated
with the project so that the challenges can be resolved by taking proper steps.
Analyzing whether the project goals are achieved: It is very much necessary to check
whether the objectives and goals of the project are achieved or not. If the project goals and
objectives are achieved then it can be ensured that the project is on the right track and it be
finished successfully.
Percent complete: It is quite necessary to analyze the progress of the project in order
to gather information related with the percentage complete. If proper information related with
percentage complete is generally gathered then it can be ensured that the project is on the
right track and it will get completed successfully within the expected time as well as budget.

22
PROJECT MANAGEMENT
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