Information Systems and Organisations: SCL Strategic Report Analysis

This report provides a comprehensive analysis of Information Systems and Organisations for Smart Constructions Ltd (SCL). The report begins by examining the importance of IT portfolio management for SCL, including its role in managing complexities, costs, and risks associated with advanced technologies. It then delves into the mechanisms for performing Application Portfolio Management (APM), outlining the key considerations and processes involved. The report compares the advantages and disadvantages of purchasing, leasing, and hiring information systems. Furthermore, it explores the general purpose and usability of Decision Support Systems (DSS) within SCL, discussing different types of DSS and their benefits. The report also evaluates the positive and negative implications of technology on staff, the benefits of outsourcing, and the implementation of an ORM system. Finally, the report examines environmental and cultural changes due to smart technologies and adaptable digital environments.

Running head: INFORMATION SYSTEMS AND ORGANISATIONS
Information Systems and Organisations
Name of the Student
Name of the University
Author Note

1INFORMATION SYSTEMS AND ORGANISATIONS
Table of Contents
Task 1.........................................................................................................................................2
a. Importance of implementation of IT portfolio management...........................................2
b. Mechanisms to perform applications portfolio management (APM)................................3
c. Purchasing vs. leasing or hiring of Information systems...................................................6
Task 2.........................................................................................................................................8
a. General purpose of a DSS and its usability in SCL........................................................8
a. Benefit and Critical Analysis of SCL............................................................................10
Task 3.......................................................................................................................................11
a. Positive and negative implication of the use of technology on the staff..........................11
Task 4.......................................................................................................................................14
a. Specific benefits that SCL might achieve by outsourcing certain functions and
operations.............................................................................................................................14
b. General description of an ORM system...........................................................................16
c. Implementation of ORM in SCL......................................................................................16
Task 5.......................................................................................................................................19
a. Environmental changes due to smart technologies.......................................................19
b. Cultural changes due to smart and adaptable digital environments.................................20
Reference..................................................................................................................................22

2INFORMATION SYSTEMS AND ORGANISATIONS
Task 1
a. Importance of implementation of IT portfolio management
The organizational goals of the Smart Constructions Ltd (SCL) can be enhanced with
the help of the advanced technologies such as the digital sensors, self- regulation actuators,
adjustable thermostats, smart electrical switches and digital actuators. These technologies
must be very much important for SCL to improve the business functions (Kaiser, El Arbi and
Ahlemann 2015). The implementation of the IT portfolio management can be very much
important for SCL as it will be helping SCL to detect the complexities of these technologies.
The errors of these devices are very much important to manage the errors and the difficulties
associated these discussed technologies. The expenses and the cost of this technologies are
always changing which is can be huge concern for SCL Eco-friendly environments are
obtained with the help of IT portfolio management (Kopmann et al. 2017). The redundancy
of these technologies can be effectively solved with the help of the IT portfolio management.
The long-term decisions of the IT portfolio can be very much useful for SCL as it would help
them to use the technologies in an organized manner.
The IT portfolio management can be very much important to understand to
understand the risk associated with these technologies (Ajjan, Kumar and Subramaniam,
2016). It can be also said that the business value of this technologies can be also improved
wit the help of the IT portfolio Management. The applications of the IT portfolio
management can help in the decision making processes of the Smart Constructions Ltd at the
same time it can also be said that the development of the strategy regarding the
implementation of the adjustable thermostats can be also managed with the help of the IT
portfolio management (Goffin and Mitchell 2016). The implementation of the smart lighting,

3INFORMATION SYSTEMS AND ORGANISATIONS
heating, full tampering proof security can be very also done in a professional manner with the
help of the IT portfolio management.
Figure 1: Implementation of the IT portfolio management in SCL
Source: (Hyväri 2016)
b. Mechanisms to perform applications portfolio management (APM)
The performance of the Application Portfolio Management (APM) can be very much
beneficial for Smart Constructions Ltd (SCL). The role of the Portfolio Management Drivers
is very much important regarding the implementation of the APM in SCL. The factors which
are needed to be considered to perform the Applications Portfolio Management are discussed
as followings:
 The people residing the complexes must be informed about the incorporation of
the Applications Portfolio Management (Thomaidis et al. 2016). The corporate

4INFORMATION SYSTEMS AND ORGANISATIONS
strategies which are regarding for the implementation of the smart sensors can be
managed with the help of APM.
 The role of the Portfolio managers, solution architects is very much important to
perform the APM. The resource managers are very much important to deal with
the complexities of the advanced systems. It can be also said that the finance
management are very much in APM.
 The needs and requirements of SCL has to be understood in the first place in order
to deal with the Application Portfolio Management.
 Target list had to be understood by each of the stakeholders of the project which
will ensure the success of this project considering the management of the
resources. Both the correctness and well as the consistency of the project has to be
managed in an organized manner.
The salient features of APM which has to be considered to perform the applications
portfolio Management are discussed below.
o Governance focus: The IT decisions which are helps in enhancing the business value
should be considered in the Application Portfolio Management.
o Application Life Cycle: The lifecycle of the applications, fund, deployment, and
operation must be also included in the Application Portfolio Management.
o Application portfolio: The decision making scenario must be also improved with the
help of the application portfolio.
o Application categories: The governance approach must be aligning with the
technologies so that the desired results are obtained from the technologies.
o Business value: The business value of the smart devices must be considered in the
first place with the help of the governance plan.

5INFORMATION SYSTEMS AND ORGANISATIONS
The mechanism to perform the Application Portfolio Management are discussed in the
following diagram.
Figure 2: Mechanism to perform the Application Portfolio Management
(Source: John Vitalis, Pete Shelkin, and PMP 2018)
 The strategic objectives of the smart technologies must be understood considering
their limitations as well.
 The point in time assessment of each of the technologies must be tested before being
installed.
 The business value, risk, cost of the systems system be managed by the portfolio
managers.
 The role of the sponsors are also very much important to mitigate the risks of the
smart devices.

6INFORMATION SYSTEMS AND ORGANISATIONS
The entire process of APM which can be applied in SCL are described in the following
diagram.
Figure 3: Process of Application Portfolio Management
(Source: Davies et al. 2019)
c. Purchasing vs. leasing or hiring of Information systems.
There are advantages and disadvantages associated with purchasing, leasing and
hiring systems from vendors which will be discussed in this part of the part.
Criteria of
Information
System
Purchasing Leasing Hiring
Advantages Full ownership of the
asset is a huge benefits of
buying the Information
Systems.
The value of the assets
The most
significant
advantage of using
IS is that it allows
the user to use the
The fixed cost over time
is the most significant
benefit of hiring
Information System.
There are no deposit

7INFORMATION SYSTEMS AND ORGANISATIONS
can be also managed with
the help of the IT
governance plan of the
systems are bought.
There are no issues on
terms of the leasing
agreement if the systems
are bought in the first
place.
system without
owning them.
Maintaining the
cost of the IS may
not be a concern for
the users of this
Information
System.
Upgradation of the
equipment is not a
concern for the
users of the
Information
System. There are
no operation cost
associated with
leasing of the
Information
System.
issues associated with
hiring Information
System which can be
the other significant
benefit of hiring IS.
Disadvantages The most significant
disadvantage of business
Information system, is
the huge initial cost. The
cash flow pressures are
the other significant
benefit of buying
Information System. The
repairing the equipment’s
is a concern for the users
of the Information
System. Losing value of
time regarding the
software used for the IS
can be the other
constraint associated with
buying Information
System.
The disadvantages
of leasing is that it
cost more than
hiring the system.
The monthly
payments is a
concern for the
users of the
Information System
which is limitation
of leasing
Information
System.
The capital allowances
cannot be claimed while
hiring the IS. The errors
of the IS are very much
difficult to manage if
the systems are hired.
Table 1: Merits and demerits of purchasing information systems
(Source: Created by the author)

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Task 2
a. General purpose of a DSS and its usability in SCL
The incorporation of the DSS can be very much important in SCL as it would help the
decision makers to compile useful information from raw data and business models. The
problems associated with SCL can be also resolved with the help of Decision Support
Systems (DSS). Each phase of the implementation of the smart technologies in SCL can be
effectively tracked with the help of the DSS (Gouveia, Silva and Martins 2017). The
adaptability and flexibility of the technologies used in the SCL can be improved with the help
of the DSS. Ease of development in SCL is possible with the help of DSS. Data Access
regarding the implementation of the smart technologies can be improved with the help of the
DSS (Giuseppe et al. 2016). All the activities of the managers can be also improved with the
help of DSS, at the same time it can be also said that the sequential decision of the systems
can be also managed with the help of the DSS. The decision processes of the system can be
also managed with the help of the DSS.
The different types of DSS which can be integrated in SCL are as followings:
 Communication driven DSS: It is defined as the type of DSS which can be used by
the SCL as it would help them to manage the collaborations required in the
construction projects (Silva et al. 2016). All the stakeholders of this constructing
organization can be significantly benefitted with the help of this DSS.
 Data driven DSS: The data driven DSS can be subdivided into numerous
subcategories such as Data Analysis System, Status Inquiry Systems, Data analysis
Systems, Information Analysis system, Accounting System and Model Based System
(Dong et al. 2018). All these different categories of Data driven DSS can be very
much important for SCL to manage the business processes.

9INFORMATION SYSTEMS AND ORGANISATIONS
 Document driven DSS: It is defined as the type of DSS which can be used by SCL
as it would help in securing the business data from digital threats such as the cyber
security threats like Ransomware.
 Knowledge driven DSS: Storage and the processing of the technologies of SCL can
be done with the knowledge driven DSS.
 Model driven DSS: Model driven DSS can be very much important to manage the
decision analysis tools and the forecasting system which can be used in SCL (Ferreira
et al. 2018). The model driven DSS can be very much important to manage the
marketing decisions and resource allocations.
a. Benefit and Critical Analysis of SCL
The incorporation of the different types of DSS can be very much important for SCL
as it would help them to manage the difficulties of the building residential houses. The
communication driven DSS can be very much important for SCL to manage the supplier and
the buyers of this construction organization. The stakeholders of the innovative house
projects can be also managed with the help of the DDS (Sahid, Nugroho, and Santosa 2017).
It can be also said that the DDS can play a major role in the implementation of Enterprise
System in the working environment and at the same time it can be also said that the business
data of this organization can be also secured and protected with the help of the DDS. All the
processes and the automated operations of the Enterprise system can be managed with the
help of the DDS (Rabe, Schmitt and Dross 2017). The primary as well as the secondary
activities of SCL can be managed with the help of the data driven DSS. It can be also said
that the business uncertainties, risk of the projects can be resolved in a unique manner with
the help of DSS.

10INFORMATION SYSTEMS AND ORGANISATIONS
However, there are few limitations of DSS as well which has to be controlled by the
management team of SCL in order to enhance the application of the DSS which is discussed
in the following table.
Limitations Explanation
Qualifying the data The quantifiable data of SCL are difficult to
be managed by the DSS.
Assumptions Business assumptions are generally not
considered by DSS.
Design failure The functionality as well as the working
procedure of the DSS has to be aligned with
the project managers of SCL.
Technological knowledge The issue of overload of Information has to
be resolved with the help of the technical
knowledge of the employees of SCL who
will be managing the DSS.
Table 2: Limitation of DSS
(Created by the author)
Thus, it can be said that the application of the DSS should be in a very planned and
organized manner in order to get the best result from the DSS.
Task 3
a. Positive and negative implication of the use of technology on the staff
This unit of the paper will be focussing on the implication of the negatives and the
positives of the use of technology. The effect of automation and the increased use of the
Information Technology can have a direct negative as well as positive impact on SCL.
The application of the automated technologies such as robotics can have a huge
impact on the growth and productivity of the organization as well. The business functions of
SCL can be conducted smoothly with the help of the automated technologies. The service
produced by SCL can be improved with the help of automated devices (Brady, Devitt, and
Kiersey 2019). Training of the employees is very much desired for the smooth working of the

11INFORMATION SYSTEMS AND ORGANISATIONS
technologies. The application of automated technologies can help SCL to delivery each of the
deliverables within a time period. Clarity and transparency of the business functions are the
other positive impacts of the application of automated technologies. The compliance of the
audits is the other significant impact of the use of use of technologies on the staff of SCL.
The standardisation of operations can be also improved with the help of the automated
technologies, at the same time it can be also said that the enhanced standardization can have a
significant impact in improving the customer base of the organization (Chegini and Matak
2016). All the procurement activities of SCL can also be improved with the help of
automated technologies such as Stiles machinery, hundegger and 3D printing. The ambient
integrated techniques can be very much beneficial for the employees of this organization as it
can help them to improve the quality of service. The application of the drone cameras can be
very much helpful to monitor the progress of the work in this organization. The IoT sensors
can help the workers of this organization to get the real-time readings of the pressure,
temperature, location and other environmental conditions (Tsai et al. 2018). The application
of automated technologies such as the Virtual Reality can help the employees of this
organization to get the scanned images of the work which are already done. The approval
management between all the stakeholders of this organization and the tracking of the BPI
(Business Process Improvement).
The application of automated technologies can have a direct negative impact on SCL
as well. The most significant negative impact regarding the use of automated technologies is
the huge amount of financial resource is required from the management team of this
organization (Nápoles et al. 2016). The application of automated technologies may have a
direct negative compatibility issue among the stakeholders of SCL. The training of
employees requires separate investment from the board of director of SCL. The
communication platforms of SCL has to be revised as well so that there are no security as