Strategic Workplace Communication Report - NOV'8 Engineering

This report examines strategic workplace communication within NOV'8 Engineering, focusing on an email and memo exchange. The email, addressed to Steve Ratana, details employee complaints regarding health and safety issues in the production center, including chemical storage, warehousing problems, and repetitive strain injuries. The email requests urgent action from management and highlights the potential threat of a work stoppage by the employees' union. The accompanying memo, addressed to the Employee Union, announces a meeting with top-level managers to address these concerns. It outlines plans for an inspection officer, discussions on improving health and safety laws, and the potential for a new factory to address ergonomic issues. The memo urges employee participation and emphasizes the importance of the meeting in resolving the issues and improving the workplace environment. The report showcases how the organization is trying to improve communication to resolve employee issues.

Running head: STRATEGIC WORKPLACE COMMUNICATION
Strategic Workplace Communication
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Table of Contents
EMAIL.......................................................................................................................................2
MEMO.......................................................................................................................................4

2STRATEGIC WORKPLACE COMMUNICATION
EMAIL
To: Steve Ratana
From: JJ
CC: Alyssa Edwards, Ken Chen
Subject: Concerning the Health and Safety Norms of the NOV’8 Engineering
Dear Steve,
I wish that the delivered email discovers you in excellent health. This email is being
written to you on behalf of NOV’8 Engineering department, New Zealand. The concerned
email is sent regarding a few unequivocal situations that are encountered by us in our
production centre. The potential employees working at our centre have been complaining
about the issues they face in the working environment that is conditioned to them. In this
connection, they have raised a demand to make recognisable changes to the same within the
earliest of time. Moreover, with the respect of inspecting the working premises in the factory,
the issue that came into contact was the threat to health and safety concerns of the employees.
It was analysed that the same is not up to the mark. Therefore, the absence of the mentioned
conditions may culminate in a future recognisable threat in the flow of work procedure in the
factory as it was found that the potential employees have already put a temporary halt in their
work.
As inspected, the conditions that hampered the health and safety issues of the
employees were recognised as:
 Storing facilities administration of harmful chemicals.
 Warehousing issues.
 Injuries due to the monotonous strain of work.

3STRATEGIC WORKPLACE COMMUNICATION
The above mentioned issues were the most critical complaints delivered by the
workers and need an immediate course of action to be implemented to the same. The
document of the remaining problems that are faced have been advanced to the office in due
course and is also fastened here for your further referral. Please find the attached document.
The employees are well aware of their entitlement to an effective and efficient
structure of the workplace. Moreover, the mentioned factors are creating an adverse impact
on the health concerns of the employees as well. In this context, the rate of absence of the
employees is increasing daily which in turn is affecting the efficiency of the work scenario in
the factory. The employees are frequently falling sick, suffering from body ache and issues to
their posture. According to the entitlement of the employees towards the benefit of medical
assurance, the organisation at present is looking forward to empowering medical claims to
them as well.
In this connection, I would wish to request the higher level of management of the
organisation to take prior notice of the circumstances at the earliest possible and treat the
matter on an urgent basis. To bring to your kind note the concerned case at present has
reached to the employees’ trade union and they are also intimidating to terminate the work if
the complaints are not resolved in two weeks. It would be kindly appreciated if you reply at
the earliest.
Regards
Office of JJ
Supervisor Production Facility
NOV’8 Engineering

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5STRATEGIC WORKPLACE COMMUNICATION
MEMO
To: Employee Union
From: Mr JJ
Date: 18 March 2019
Re: Concerning the Health and Safety Norms meeting.
Hereby, all the workers notified about the meeting that is to be conducted with the top
level of managers concerning the complaints raised by the employee trade union concerning
the issues of health and safety laws and norms in the factory working environment.
Every individual worker of the organisation has demanded the effective
administration of improved health and safety laws as well as workshops in the context of the
same. The organisation recognises the importance of their concerns and also understanding
the need of improving the same, the higher management has assured to appoint an inspection
officer to acknowledge the factory working conditions and eventually interconnect with all
the employees and the union concerning the demands and requirements.
The meeting is further scheduled to discuss the significant issues which were brought
to attention, namely, storing facilities administration of harmful chemicals, warehousing
issues, injuries due to the monotonous strain of work. The same will be addressed to
guarantee efficient engagement of employees following their retention in the organisation.
Moreover, the plan of setting up a new factory will also be discussed to confirm that no future
issues occur concerning the lack of effective ergonomics in the factory infrastructure.
Additionally, it is also presumed that the inspection officer will progress with an
innovated charter for health and safety in the existing factory as well. Hereby, all the workers
are requested to remain present on the 26th of March to make sure that they participate in the

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process and that their demands are taken into consideration. As the visit of the inspection
officer will not be possible frequently in the near future, the workers are requested to make
every possible use of the same on the mentioned date.
In case there is any concern, the employees are requested to present them in the held
meeting. As per expectation, the changed set of norms and laws concerning health and safety
will be effective within a couple of days from the day of the meeting. The next phase of the
requirements will be monitored after the findings of the first phase are examined, and the
further needs for the same are analysed.
Along with this, every detail of the meet will be noted and recorded, and the same will be
communicated by sending email to the workers by the following day of the meet.
In case of any further query, kindly contact Mr Ken Chen in his office as early as
possible. All the workers are asked to be dressed accordingly and present themselves in a
well-organised manner.
In this context, the management is anticipating a productive meeting which would
lead to effective change and speculation.
Regards
JJ
Supervisor Production Facility
NOV’8 Engineering.