Motivation Analysis: Factors, Strategies to Cope with Negative Factors

This report delves into the critical aspects of employee motivation, drawing upon Maslow's hierarchy of needs to illustrate the different levels of human motivation. It identifies various factors that drive employees, such as salary, promotion opportunities, and work environment, and differentiates between intrinsic and extrinsic motivation. The report also presents the positive factors employees experience in their job roles, including task experience, social experience, and a sense of fulfillment. Furthermore, it addresses negative factors like excessive workload, bad management, and workplace conflicts, and proposes strategies such as effective communication and appreciation to mitigate these issues. The conclusion emphasizes the importance of motivation in improving job performance and achieving organizational goals. Desklib offers a wide range of solved assignments and past papers to aid students in their studies.

OTHER MANAGEMENT.

TABLE OF CONTENTS.
INTRODUCTION...................................................................................................................................3
MAIN BODY...........................................................................................................................................3
Describing Motivation Mean..............................................................................................................3
The various factors which motivate employees to work.....................................................................4
Presenting the positive factors employees experience as a result of their job roles............................4
Describing the negative factors of the employees experience.............................................................5
Explaining Strategies to cope with negative factors employees experience........................................6
CONCLUSION........................................................................................................................................7
REFERENCES........................................................................................................................................1

INTRODUCTION
Motivation is key element that helps the individual to perform and work hard to achieve the
goals in specific time period. The present report will describe in detail motivation through Maslow
need hierarchy theory. Also, the report will identify various factors that motivate employees to
perform better at workplace to deliver great results.
MAIN BODY
Describing Motivation Mean
It is derived from word motive which means wants, desires, needs etc that drives within the
individuals. In other words it is process of energizing people into actions so that desired goals can be
accomplished (D'Souza and Gurin, 2017). Motivation can be explained through Maslow hierarchy
need theory where the human needs are depicted in form of pyramid. The lowest level in pyramid
consists of physiological or basic needs of humans that motivates them which includes food, water,
rest etc. Above basic need is safety needs that helps person to feel safe and secure in their life and
surroundings. The third level need outlines good understanding and bond with family, friends, peers
etc that makes up an individual and is continuous source of motivation. The fourth level is esteem
needs of individual which drives him to achieve recognition, status and feel respected on every
ground (20 Simple Ways to Increase Motivation in the Workplace, 2021). Final level in Maslow is self
actualization needs where person aspire to become the best version. This is achieved through utilizing
skills, talents and obtaining the required skills to carry out the specific job roles in any field.
Motivation in any individual or employee can also categorize into two types intrinsic and
extrinsic. Intrinsic motivation is considered internal factor as employees are motivated to perform
certain task and works because they feel satisfying and enjoyable (Di Domenico and Ryan, 2017).
The goal is set from within and best outcome give a sense of satisfaction. On the other side extrinsic
motivation is external activity that is performed in order to get some results and appreciation from
outside sources in form of money, power, fame etc. and does not include basic needs. Most of the
times the best results and high level of motivation in individual is achieved through extrinsic
motivation as rewards are associated with it and people tend to give better results and are ready to
take new responsibilities for the organisation. Also, they try to explore new skills and projects so that
they are able to overcome various challenges in the easier manner.

The various factors which motivate employees to work
Salary: It is the most important factor as it help employees to earn a living that also tends to make
employees more productive. In an organisation managers take certain measures like promotion and
higher increase pay that keep the employees motivated at workplace. Moreover, compensation plans
ensures that employees are consistent with their work and try to build sense of loyalty (Rožman,
Treven and Čančer, 2017). Organization should also ensure that salaries are modified on timely basis
and top performers are also rewarded more than the competitors for the additional efforts that have
been put in. If in any organisation salary system is not effective many employees might leave the firm
due to limited opportunities and growth.
Promotion: Employees ambition is boost and passion for reaching goals is increased through
efficient promotion plans developed by various organizations. Through retention of top-level
employees by means of promotions, firms need for hiring new talents is also minimized thus it saves
time and money (Ciocirlan, 2017). Also, increased responsibilities in organization make employees
more accountable towards the work delivered by them. Promotion also create positive working
culture for the employees, they feel a sense and purpose for the work done by them. Moreover,
through promotional activities either in monetary or non monetary form employees are being
recognized for their hard work that helps in building strong relationships with other organization
employees.
Work Environment: A poor working environment may have negative impact on the overall working
of employee motivation, well-being and performance. Having variety of workspace may encourage
the employees to perform better and give unexpected results (Maharjan, 2019). Organizations that
have different spaces for individual work and teamwork activities may enable to strengthen the
relationships that increase greater knowledge and sharing in the organization. Making changes in the
environment encourages new behaviors in the organizations and enhanced teamwork and cooperation
among the individuals. Work environment is essential factor in motivation as it helps in achieving the
organization goals and objectives in systematic manner without any complexities.
Presenting the positive factors employees experience as a result of their job roles
The ideal job experience is the combination of various elements such as job security, good
environment and the opportunity to grow that has an effect on the physical as well as mental health of

the employees. There are three type of experience that are based on the employees experience that are
explained details below:
 Task experience: This can be defined as how easy it is to achieve the decided goals of the
jobs. Moreover, for completing the task an employees needs good quality of resources and
right tools, technology for better outcome. This result in increasing the motivation as well as
build the self-confidence of the employees (Hall and et.al., 2019). On the other hand, bad
experience that happens on daily basis result in frustration and create a conflict among the
subordinates. Furthermore, the employees do not feel like working in the such environment
thus it overall affects the firm growth.
 The social experience: It can be state as the feeling of belongingness that involves that
whether employees like the work culture of the firm or the people they work with. Moreover,
the good social environment helps the employees in working effectively as well as they feel
supported by the team members. The strong relation with the subordinates help them to
achieve the desire task quickly and efficiently.
 Sense of Fulfilment: It is basically a unique experience that changes with the time that
means does the job fulfil the expectation of the employee. It helps in increasing the motivation
of the subordinates and develop the sense of happiness while working.
Describing the negative factors of the employees experience
An employee experience is all about the ups and downs, the negative factors can affect the
personnel growth of an individual as well as the firm. There are three major factors that are
mentioned below:
 Excessive Workload: Heavy workload damage the mental health of the employees that have
negatively impacted on the employees careers. Moreover, it will face problems such as
anxiety and depression that result in the low performance of the job and dissatisfaction of the
work. Evermore, it develops the feeling of inadequacy that resulted in low self-esteem within
the individual (Rasca., 2018. ). Therefore, the employees look for different job that can
provide them mental peace so it lead in the loss of talented and capable individual in the
organizations.
 Bad management: This can have negative impact on company and employees such as it can
create a toxic environment within the organizations. Likewise, large companies keep the staff
busy so that it can achieve the desire goals at limited time frame that results in reduce the

overall productivity of the employees (Octaviannand, Pandjaitan and Kuswanto., 2017). Thus,
too many meeting at the workplace lead the employees struggle for completing the task
thereby lead in more stress and developing bad relationship with the manager.
 Workplace conflicts: There are chance of work-conflict between the employees on the basis
of task that need to be performed that lead in delay in completion of specific task or activities.
It has negative impact on the business as it decrease the employees performance and the
productivity of the company. This type of work environment increase the stress of the
employees that lead to poor turnover and the absenteeism. In addition to this, it also
diminishes the trust on the fellow mates and the supervisor that can slow down the overall
progress of the task (Buys, Selander and Sun., 2019).
Explaining Strategies to cope with negative factors employees experience
The negative factors results in affecting the moral of the employees and weaken the energy of
the organization. So in order to reduce its negative impact, there are various strategies that need to be
adapted by the organization to grow and sustain in competitive environment. Such as control over the
job and fair treatment that can be used by the manger to reduce those factors.
 Effective communication: When employees are confused about their jobs roles and their
team goals they may lose interest in the organization. So in order to reduce such conflicts the
organization should adopt the transparency in the organization so that employees can solve
their issues and talk about their bad experiences (Mascarenhas., 2019). Therefore, this strategy
will help firm in gaining the trust of their subordinates and build the trust of the employees.
 Appreciating the work: It is one of the very common practice in the companies that
managers do not appreciate the small work or task of their subordinates that result in low
moral of the employees (5 ways to reduce the negativity in the environment., 2021). So in
order to maintain the health work place environment company should start appreciating the
small work of employees by giving them extra incentive. As it may boost the self-confidence
of workers, along with that lead in increasing the performance of both the employees and the
company.

CONCLUSION
From the above report it can be concluded that motivation is important factor in improved job
performance of every individual. Further Maslow theory had described motivation in certain levels
from lowest to highest that affects the employee to move to higher levels once when older need is
fulfilled. Lastly various factors such as salary, work environment and promotion helps in motivating
the employees to do best.

REFERENCES
Books and journals
Buys, N. J., Selander, J. and Sun, J., 2019. Employee experience of workplace supervisor contact
and support during long-term sickness absence. Disability and Rehabilitation.41(7).
pp.808-814.
Ciocirlan, C. E., 2017. Environmental workplace behaviors: Definition matters.Organization &
Environment. 30(1). pp.51-70.
D'Souza, J. and Gurin, M., 2017. Archetypes based on Maslow's need hierarchy. Journal of the
Indian Academy of Applied Psychology.43(2). pp.183-188.
Di Domenico, S. I. and Ryan, R. M., 2017. The emerging neuroscience of intrinsic motivation: A
new frontier in self-determination research. Frontiers in human neuroscience.11.p.145.
Hall, J and et.al., 2019. “Why would you want to stand?” an account of the lived experience of
employees taking part in a workplace sit-stand desk intervention. BMC public
health.19(1).pp.1-15.
Maharjan, R., 2019. Job Satisfaction, Gender and Salary: A Study on Correlation.The Batuk.
5(1).pp.59-69.
Mascarenhas, B. G., 2019. Employer branding, employee value proposition, and employee
experience: New approaches for people management in organizations. In Strategic
Employee Communication (pp. 97-103). Palgrave Macmillan, Cham.
Octaviannand, R., Pandjaitan, N. K. and Kuswanto, S., 2017. Effect of Job Satisfaction and
Motivation towards Employee's Performance in XYZ Shipping Company.Journal of
education and practice.8(8). pp.72-79.
Rasca, L., 2018. Employee experience-an answer to the deficit of talents, in the fourth industrial
revolution. Calitatea. 19(S3). pp.9-14.
Rožman, M., Treven, S. and Čančer, V., 2017. Motivation and satisfaction of employees in the
workplace. Business Systems Research: International journal of the Society for
Advancing Innovation and Research in Economy. 8(2).pp.14-25.
Online
20 Simple Ways to Increase Motivation in the Workplace.2021. [Online]. Available
through:<https://blog.bonus.ly/20-simple-ways-to-increase-motivation-in-the-
workplace/>.

5 ways to reduce the negativity in the environment., 2021 ., 2021. [Online]. Available through
<https://www.yoh.com/blog/5-ways-to-minimize-workplace-negativity>