Project Management Plan for Stud Farm Information System Development

This project management plan details the development of an online booking and payment information system for a Stud Farm in New South Wales. The plan addresses the farm's need for increased efficiency and accuracy in managing customer services. The project encompasses various aspects, including areas of development, stakeholder analysis, a timeline of the project, and a budget. The plan outlines the scope of the project, listing resources, milestones, and a work breakdown structure (WBS). It includes a project schedule with a Gantt chart, a detailed budget, and risk management strategies. The project also covers assumptions, verification and validation processes, and a closure checklist to ensure a successful implementation. The plan aims to overcome existing manual errors and improve the overall customer experience by providing faster, more efficient services.

PROJECT MANAGEMENT PLAN
(STUD FARM INFORMATION SYSTEM
DEVELOPMENT)

Table of Contents
INTRODUCTION......................................................................................................................1
PART 1.......................................................................................................................................1
Areas of development............................................................................................................1
Type of value:........................................................................................................................3
Stakeholder matrix.................................................................................................................3
Time line of MOV:.................................................................................................................4
PART 2.......................................................................................................................................4
Scope of project:....................................................................................................................4
List of resources:....................................................................................................................5
PART 3.......................................................................................................................................6
Milestone................................................................................................................................6
WBS.......................................................................................................................................7
Schedule of project plan.........................................................................................................7
Gantt chart............................................................................................................................10
Budget..................................................................................................................................10
PART 4.....................................................................................................................................11
Assumption..........................................................................................................................11
Risk management.................................................................................................................12
PART 5.....................................................................................................................................13
Statement for delivering a quality product...........................................................................14
Verification and Validation..................................................................................................14
PART 6:...................................................................................................................................14
b. Closure checklist for ensuring that project has been closed properly..............................14
c. Project Evaluation............................................................................................................16
CONCLUSION........................................................................................................................16

REFERENCES.........................................................................................................................18
APPENDIX..............................................................................................................................20

List of figures
Figure 1: Work break down structure........................................................................................7
Figure 2: Time estimation of each activity..............................................................................10

List of tables
Table 1: Areas of impact............................................................................................................1
Table 2: Stakeholder matrix.......................................................................................................3
Table 3: Time frame of MOV....................................................................................................4
Table 4: List of resources...........................................................................................................5
Table 5: Milestone......................................................................................................................6
Table 6: Budget........................................................................................................................10
Table 7: Risk register...............................................................................................................12
Table 8: Closure Checklist.......................................................................................................15

INTRODUCTION
Project management is essential process that helps the organization or project
management team to start, plan, implement and close a project according to specific
requirements. The consideration of project management approaches also help to manage the
work and meet the time schedule. The current project is about development of online
information system for Stud Farm in the rural communities of New South Wales. The Stud
Farm is growing with rapid speed and offering the breeding services. Now, the organization
is facing issues in booking of services and payment option using the phone and email. The
report will develop plan for increasing the accuracy and efficiency of existing manual system.
The project management organization Globex will develop software for Stud Farm to meet
their goals and objectives.
PART 1
Areas of development
The project of developing online booking and payment system is beneficial for Stud
Farm to increase the accuracy of information flow and managing the data about the
customers. The online booking and payment information system will help organization to
develop automated system for processing the services and manage the operational data. The
breeders will get information about availability of services and entry of horse. The goal of
project is to overcome the manual errors and issues in booking of the services. The
development and implementation of online booking and payment project will increase value
for the organization and support to manage the customer services (Alias and et al., 2014).
Following are the key areas of development and having significant impact on functions of
Stud Farm:
Table 1: Areas of impact
Areas Rank Importance
Customer 1 The development of information system is important
for organization to maintain the high level of
communication with customers and offering the
information about services 24*7. This will also help
1

to encourage the numbers of customers.
Financial 2 The value of new project in financial term is helpful
for Stud Farm to keep the record of inventory and
orders of clients. The analysis of financial information
will help to develop plan for future services and
managing the payment through online sources.
Additionally, it will help to track all costs and
expenses for business and stallion bookings contract
management (Binder, 2016).
Operational 3 The automated functions of ordering and managing
payment will support organization to increase the
efficiency and planning of activities according to
needs of the customers. It is important for
organization to deal with stakeholders and plan their
role and responsibilities. It will provide real time
information about closed registry and open registry.
Strategy 4 The proper flow and analysis of information about
client needs will help organization to develop strategy
to satisfy the expectation level. Moreover, online
booking and payment system is beneficial for
identifying the performance.
Social 5 The use of mobile and email functions of managing
communication with the customers will increase the
brand value of Stud Farm in the business areas. The
quick and easy communication will support to
booking of services, fast administration and offering
of additional services to customers (Fleming and
Koppelman, 2016).
2

Type of value:
The project of developing online booking and payment system for Stud Farm will
increase the value of organization in following aspects:
Faster: The organization will get benefited by implementation of online booking and
payment information system for developing the documents and offering of the information
about services to their client. By checking information through website the client will be able
to analyze information from the remote locations. This kind of facilities will help to lower
down the time. The fast services attract the customers and also support organization to
maintain services as per the needs of customers (Gollenia, 2016).
Cheaper: The implementation of online information and management system for
organization will support to reduces operational cost and manage the business functions more
appropriate manners. For Stud Farm cutting of cost is important to encourage the existing
business functions and offering customized services to customers.
Stakeholder matrix
Table 2: Stakeholder matrix
Name Impact Role Objective Engagement
strategy
Owner High Offering funds and
requirements for
developing system
Increase
efficiency and
lower down the
cost
Involvement in
decision making
Staff Low Management is
changes and follow
up of new system
functions to improve
services
Provide better
services to
customer
Collection of
requirements and
analysis of needs
Project
team
High Develop and
implement the plan
for managing
Meet the
specification and
requirements of
Offering funds for
their services
(Shiohama and et
3

services and
utilization of
resources
organization al., 2016)
Customers High Provide actual
feedback for online
services and
communicate the
issues in payment
and ordering of
services
Get the quality
services and real
time information
about the Stud
Farm organization
Providing access
to services and
consideration of
their needs
Time line of MOV:
Table 3: Time frame of MOV
Activities/ Time
frame
Week 1 Week 2 Week 3
Identification of
desired impact
Type of value
Stakeholder matrix
PART 2
Scope of project:
The project of Stud Farm is based on development of information and management
system that could help organization to provide facility of managing online order and payment
for booking of the services. The scope of project include development of project that outline
and consider the requirements, constraints and deliverables. The success criteria of current
project are majorly depends on delivery of project within determined time and cost. The
project management team will look forward to develop and implement new information and
4

management system that support to achieve the goals and objectives of organization to offer
fast, accurate and timely services to clients (Schwalbe, 2015).
The project manager and management team will manage project considering needs of
Stud Farm. The development of project is focus on booking of breeding services and transfer
of payment using online sources. The project team will collect information about users of
application and feedback of clients to manage the scope and analysis of requirements. The
priory scope management and planning to meet the objectives will increase the efficacy,
delivery of product and services and communication with the stakeholders. Moreover, to
manage the scope the project team will use a organize success matrix for the information and
communication technology which will help to develop an integrated online platform for
booking and payment for Stud Farm (Papke-Shields and Boyer-Wright, 2017).
List of resources:
Table 4: List of resources
People and role Technology Facilities
Project manager (Planning
and implementation)
Software developer (Use of
allocation of software)
System engineer
(Distribution of service
package)
Network engineer (Ensure
access of services)
Public officer (Consideration
of standards)
Hardware
Software
Network server
Database
Financial needs
Support for implementation
Network planning
Skilled labour
5

PART 3
Milestone
Table 5: Milestone
Task name Duration Start Finish
Online booking and
payment
90 days Mon 21-05-18 Fri 21-09-18
Project Charter
development
31 days Mon 21-05-18 Mon 02-07-18
System and network
requirements
23 days Tue 03-07-18 Thu 02-08-18
New system
introduction
36 days Fri 03-08-18 Fri 21-09-18
Project
implementation
10 days Mon 24-09-18 Fri 05-10-18
6

WBS
Figure 1: Work break down structure
For the development and implementation of project for online booking and payment
for Stud Farm, the project management activities will involve initiation that include tasks of
requirements collection, consideration of trends, stakeholder mapping and draft. The second
stage of project is planning that will involve task of identification of hardware, software,
network system and database management. The third stage of this project is implementation
that involves updating the existing system, data base management, implementation of new
system and testing as well implementation of changes. The fourth stage of Work Break Down
Structure is closing that involve monitoring, documentation and signing off to project team.
Schedule of project plan
Task Name Duration Start Finish Predecessors
•Online booking and
payment 90 days Mon 21-05-18 Fri 21-09-18
7
OnlinebookingandpaymentInititaionstageIdentificationofrequrimentsConsiderationoftrendsDevelopmentofdraftMeetingwithstakeholdersPlanningstageIdentificationofhardwaresoftwarerequrimentsNetworkdeveopmentrequrimnetDatabasemanagementImplementationstageDatabasedevelopmentImplementationofnewsystemTestingModificationImplementationofchangesClosingstageMaonitoringofoverallprojectDocumentationSiginingofftheproject