Project Charter for Online Stud Farm Management System - Assessment 3

This project charter outlines the development of an online stud farm management system (OSFMS). It begins by defining the Measurable Organizational Value (MOV), ranking strategic, customer, financial, operational, and social impacts, and identifying 'better' and 'faster' as key value types for the project. The charter details the project's scope, including requirements gathering, design, development, testing, and support, while also specifying out-of-scope elements, assumptions, and constraints related to budget and timeline. A scope management plan is presented, covering initiation, planning, definition, verification, and change control. The resource plan identifies personnel, technology (hardware, software, network), and facilities required. Finally, a high-level Work Breakdown Structure (WBS) is developed using MS Project, including milestones and activities with associated durations, resources, and costs.

Student Name
ID Assignment Title: online
Stud Farm management
project

1. Part One: (15 Marks)
1.1 MOV - Measurable Organisational Value (5 Marks)
Identify the desired area of impact - Rank the following areas in terms of importance: Strategy /
Customer / Financial / Operational / Social (5 Marks)
Rank the area of impact (add in any more area you can think of)
Area of Impact Rank (1 to 5)
Strategy: For the success of any
business, strategy is the most important
thing that has to be considered for the
successful implementation of the
project. If proper strategies are applied
then the Online Stud Farm will be able to
gain effective measurable revenue
1
Customer: Consumers are very import
asset for any business success because
based on their feedback the technical
advances are incorporated in the online
Stud Farm management system.
5
Financial: For any business innovation
financial support is very much important
concept that has to be incorporated. The
project sponsors are responsible to
invest the necessary capital to develop
online booking system for Stud Farm
besides the traditional booking
approach.
2
Operational: All the operations of the
online booking system are needed to be
done properly. It has been found that,
with successful operation the stud farm
will be able to deliver a secured online
booking system to the consumers.
3
Social: Social support is another
important factor that has to be
considered as it deals with emotion of
the consumers. Social support is a
combination of emotional, informational
and instrumental support. In order to
promote the online booking system the
Stud Farm should utilize social media
networking.
4

• SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE
(Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It
should also focus on the organisation, not on the technology that will be used to build or support the
information system).
 Choose the area of impact you have ranked as no 1.
 For that area of impact
 With reference to your project, identify one or two of the following types of value:
 Better - is improving quality important to your client?
 Faster - does your client want to increase efficiency?
 Cheaper - is cutting costs important?
 Do more - does your client want to continue its growth?
For the online Stud Farm project strategy is in rank 1, for their area of impact and with
the project reference it is found that two different types of values such as better and
faster are considered for this. At the project initiation phase, the business analyst
considers certain marketing and managerial strategies. The chosen values for the
business strategies are as follows:
Better: The strategies considered for this online booking system is needed to be better
than the existing one. With a better strategy the online Stud Farm will be able to grab
more consumers from wide geographical location and retain their existing customers.
Faster: The online booking system is expected to be faster than the traditional
spreadsheet booking system. With a faster approach they can book for more numbers of
consumers with a little time period.
 Develop an appropriate metric - this sets the target and expectation of all the stakeholders.
It is important to determine a quantitative target that needs to be expressed as a metric in
terms of an increase or decrease of money.
Stakeholders Target and expectation
Project manager Target and expectations of the project manager
are not that much different from each other.
Collectively it can be said that, the target should
reach the project expectation. The project
manager is expecting to deliver an online
booking system to the consumers.
Government The expectation of the government is to retain
the consumers and to prevent them to travel
outside country for the animal breeding. The
business outcome is indirectly related to the
governmental tax.
Suppliers In order to develop the online booking system
for the Stud Farm they should deal with three

suppliers- network supplier, hardware and
software suppliers.
 Determine the timeframe for achieving the MOV - ask yourselves, when do we want to
achieve this target metric?
Based on the project background and project details it has been found that the company will
need not more than 10 months to successfully accomplish the online booking system. After
considering the complexity of the project it is divided into small activities. Individual
timeframe is again designed for each of the activity. The planned budget and the actual
budget for the project may vary but still overall it is expected that the project will be
accomplished in $95,700.
 • Part Two: (10 Marks)
Scope (minimal 10 items) – 10 Marks
 Requirements are gathered and documented
 Design and Development of the online booking system for Stud Farm
 Test and Implementation of the design and outlined prototype
 Reports are implemented after analysing the project details and project requirements
 Support the system through warranty period of 24 months or around 2 years
 The service will be open for the consumers for 24X7 hours
 In case of online booking no third party or mediator are present thus it is absolutely
commission free
 It gives secured and good customer service
 The workload from the project team members will be reduced completely
 All the customers will be able to deliver a secured online payment option to the consumers.
Out of Scope
No post project maintenance plan is developed for the online Stud Farm management system
The role of the business analyst and how the project will be promoted is out of scope
Assumptions
Project assumption is a set of belief that is assumed to be true for the coming future outcome of
the system. Based on the knowledge, experience and available information the project
assumptions are designed by the project team members and project manager. It is assumed that
the project will get all necessary resources (physical and human) for the successful
implementation of the project. The stakeholders will attend all the meetings are motivate the
team members so that they can reach the project objectives very easily.
Constraints
In order to develop the online stud farm management system triple project constraints has been
chosen. It is ideate that for successful implementation of the online booking system the total budget

that is estimated is $95,700 and the total time within which the project is expected to be completed
is 10 months.
Scope Management Plan – 10 Marks
The scope management plan developed for the Online Stud Farm include initiation, scope planning,
scope definition, scope verification and scope change control. The scope initiation plan deals with
product and service description, strategic plan, project selection criteria. 10 different scope
statements are considered for this particular project and based on those the project constraints
should be developed. The tools and techniques considered for developing the scope of the project
are Work Breakdown Structure and corrective actions.
Resource Plan (from MS-Project)
 People (and their roles), plus any extra personnel that is required for the project – Project
screenshot.
Figure 1: Resources for the Online Stud Farm project
(Source: Created by author)
 Technology - any hardware, network and software needs to support the team and your
client.
Hardware Server, processor, sound card, hard
drives, memory
Software Server side scripting language, software
license, cache memory, database
Network Ethernet, bandwidth and network to
design the online system

 Facilities - where will most of the teamwork be situated?
According to the facilities of the online project it has been found that, onsite will
most of the teamwork be situated.
 Other - for example, travel, training etc.
Travel Requirements  Ticket
 Return ticket
 Unexpired Passport
 Unexpired Visa
Training Requirements  Technical training
 Cultural training
 Non-technical training

Part Three: (15 Marks)
Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It
should include:
 Milestones for each phase and deliverable (4 marks)
Milestone 1:
completion of project
initiation phase
0 days Fri 8/10/18 Fri 8/10/18 7 Project manager $0.00
Milestone 2:
completion of project
planning phase
0 days Wed 1/2/19 Wed 1/2/19 17 Project manager $0.00
Milestone 3:
completion of project
design phase
0 days Mon
5/20/19
Mon
5/20/19 26 Project manager $0.00
Milestone 4:
completion of project
testing phase
0 days Wed
6/26/19
Wed
6/26/19 31 Project manager $0.00
Milestone 5:
completion of project
closure phase
0 days Fri 7/5/19 Fri 7/5/19 35
Project
manager,team
leader
$0.00
 Activities / Tasks(4 marks)
Task Name Duration Start Finish Predecessors Resource Names Cost
Schedule for the
Online Stud Farm
management
system
300 days Mon
5/14/18 Fri 7/5/19 $95,648.00
Project initiation
phase 81 days Mon
5/14/18
Mon
9/3/18 $28,584.00
Current manual
system of the
OSFMS
20 days Mon
5/14/18 Fri 6/8/18 operation
manager $4,800.00
Budget
preparation 12 days Mon
6/11/18
Tue
6/26/18 2 finance manager $3,360.00
Requirement
specification 15 days Wed
6/27/18
Tue
7/17/18 3 network need $4,200.00
Resource
specification 15 days Wed
6/27/18
Tue
7/17/18 3
application
programming
manager
$3,600.00
Resource
gathering 16 days Wed
7/18/18
Wed
8/8/18 4 system analyst $3,840.00
Project sponsors
signing 18 days Wed
7/18/18 Fri 8/10/18 5 sponsors $5,040.00
Project team 18 days Thu 8/9/18 Mon 5,6 system $3,744.00

development 9/3/18 developer
Milestone 1:
completion of
project initiation
phase
0 days Fri 8/10/18 Fri 8/10/18 7 Project manager $0.00
Project planning
phase 103 days Mon
8/13/18
Wed
1/2/19 $31,000.00
Communication
management plan 12 days Mon
8/13/18
Tue
8/28/18 9 HR manager $2,688.00
Risk management
plan 15 days Wed
8/29/18
Tue
9/18/18 11 business analyst $3,600.00
Contingency and
procurement
management
planning
20 days Wed
9/19/18
Tue
10/16/18 12 operation
manager $4,800.00
Valuable insights
and analytics
identification
21 days Wed
9/19/18
Wed
10/17/18 12 system analyst $5,040.00
Hardware
requirement
specification
22 days Thu
10/18/18
Fri
11/16/18 13,14 hardware need $5,632.00
Software
requirement
specification
12 days Mon
11/19/18
Tue
12/4/18 15 software need $3,360.00
Network
requirement
specification
21 days Wed
12/5/18
Wed
1/2/19 16 network need $5,880.00
Milestone 2:
completion of
project planning
phase
0 days Wed 1/2/19 Wed
1/2/19 17 Project manager $0.00
Design and
development phase 98 days Thu 1/3/19 Mon
5/20/19 $27,216.00
Online project
prototype outlining 20 days Thu 1/3/19 Wed
1/30/19 18 Project manager $6,400.00
Prototype
designing 20 days Thu 1/3/19 Wed
1/30/19 18 system designer $4,000.00
Interface
modeling 12 days Thu
1/31/19 Fri 2/15/19 20,21
application
programming
manager
$2,880.00
Coding 12 days Mon
2/18/19 Tue 3/5/19 22 system
developer $2,496.00
SLA guidelines
installation 12 days Wed 3/6/19 Thu
3/21/19 23
application
programming
manager
$2,880.00
Mobile interface
design 20 days Fri 3/22/19 Thu
4/18/19 24 system
developer $4,160.00
GUI
incorporation 22 days Fri 4/19/19 Mon
5/20/19 25 system designer $4,400.00

Milestone 3:
completion of
project design phase
0 days Mon
5/20/19
Mon
5/20/19 26 Project manager $0.00
Testing phase 27 days Tue
5/21/19
Wed
6/26/19 $6,048.00
Unit testing 10 days Tue 5/21/19 Mon
6/3/19 27 system tester $2,240.00
Integrated testing 8 days Tue 6/4/19 Thu
6/13/19 29 system tester $1,792.00
Acceptance
testing 9 days Fri 6/14/19 Wed
6/26/19 30 system tester $2,016.00
Milestone 4:
completion of
project testing phase
0 days Wed
6/26/19
Wed
6/26/19 31 Project manager $0.00
Closure phase 7 days Thu
6/27/19 Fri 7/5/19 $2,800.00
Project
Stakeholder signoff 4 days Thu
6/27/19 Tue 7/2/19 32
business
analyst,team
leader
$2,080.00
Final submission
of the project
document
3 days Wed 7/3/19 Fri 7/5/19 34 system analyst $720.00
Milestone 5:
completion of
project closure
phase
0 days Fri 7/5/19 Fri 7/5/19 35
Project
manager,team
leader
$0.00
 Resource Assignments(4 marks)
Task Name Resource Names
Schedule for the Online Stud Farm management
system
Project initiation phase
Current manual system of the OSFMS operation manager
Budget preparation finance manager
Requirement specification network need
Resource specification application programming manager
Resource gathering system analyst
Project sponsors signing sponsors
Project team development system developer
Milestone 1: completion of project initiation phase Project manager
Project planning phase
Communication management plan HR manager
Risk management plan business analyst
Contingency and procurement management operation manager

planning
Valuable insights and analytics identification system analyst
Hardware requirement specification hardware need
Software requirement specification software need
Network requirement specification network need
Milestone 2: completion of project planning phase Project manager
Design and development phase
Online project prototype outlining Project manager
Prototype designing system designer
Interface modeling application programming manager
Coding system developer
SLA guidelines installation application programming manager
Mobile interface design system developer
GUI incorporation system designer
Milestone 3: completion of project design phase Project manager
Testing phase
Unit testing system tester
Integrated testing system tester
Acceptance testing system tester
Milestone 4: completion of project testing phase Project manager
Closure phase
Project Stakeholder signoff business analyst, team leader
Final submission of the project document system analyst
Milestone 5: completion of project closure phase Project manager, team leader
 Estimates for Each Activity / Task (3 Marks)

Figure 2: Gantt chart for the Online Stud Farm project
(Source: Created by author)

Part Four: (15 Marks)
 Assumptions - Document any assumptions you have made about the project (5 Marks)
The assumptions for this particular project are as follows:
 The resources identified for the online Stud Farm are accurately utilized during the
development of the project
 The project manager is very much motivating and a perfect leader
 The project manager has the ability to keep the project team members engaged to their job
roles
 The hardware, software and network suppliers have supplied necessary products
 List at least 5
 Using the Risk Identification Framework as a basis, identify five risks to the project –
 Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the
management of each specific risk. (10 Marks)
 List at least 5
Ris
k ID
Description Probabilit
y
Impac
t
Rate Assigned
To
Response
Strategy
Threat or
Opportunity
5 Distributed
project team
members
80% 5 High Operatio
n
manager
Time to time
meeting and
video
conference
should be
arranged and
all the project
team members
should attend
that meetings
accordingly.
It will
minimize the
intra and
inter
organizationa
l conflict and
increase
team
collaboration.
10 Lack of
technical skill
90% 5 High Project
manager
and team
leader
At the project
initiate phase,
proper
technical
training should
be organized
by the project
manager.
It will
increase the
skills and
knowledge of
the project
team
members
12 Improper
communicatio
n
90% 5 High HR
manager
Open
communication
should be
followed by the
project team
members.
Will develop
innovative
and creative
ideas
accordingly.
6 Inadequate
resource
70% 3 Mediu
m
Operatio
n
manager
Proper
resources
should be
Will help to
complete the
project