Analysis of Online Stud Farm Management System Project - Complete

This project analyzes an Online Stud Farm Management System (OSFMS), covering various aspects of project management. Part One focuses on Measurable Organizational Value (MOV), ranking areas of impact (strategy, customer, financial, operational, social), and identifying value types (better, fast...Read More

Student Name
ID Assignment Title:
Online Stud Farm
management system

1. Part One: (15 Marks)
1.1 MOV - Measurable Organisational Value (5 Marks)
Identify the desired area of impact - Rank the following areas in terms of importance: Strategy /
Customer / Financial / Operational / Social (5 Marks)
Rank the area of impact (add in any more area you can think of)
Area of Impact Rank (1 to 5)
Strategy: Strategy is the most important
part of online stud farm management
system development project because
with strategic alignment the project
goals can easily achieved. The project
manager should focus on developing a
never ending strategic plan.
1
Customer: Regardless of types both
internal and external customers help the
business to grow their revenue by giving
frequent feedback on change
management and customer focused
progress.
3
Financial: This process combines
planning, auditing, controlling,
procurement budgeting altogether to
achieve the project objectives.
4
Operational: Project operation is another
important thing that will help the online
stud farm management system to gain
success and long terms survival in the
competitive market.
2
Social: social support is required for the
success of this project. The online
system should be promoted through
social media.
5
• SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE
(Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It
should also focus on the organisation, not on the technology that will be used to build or support the
information system).
 Choose the area of impact you have ranked as no 1.

 For that area of impact
 With reference to your project, identify one or two of the following types of value:
 Better - is improving quality important to your client?
 Faster - does your client want to increase efficiency?
 Cheaper - is cutting costs important?
 Do more - does your client want to continue its growth?
For the online stud farm project the rank one area of impact is the strategy. The
identified following two types of values for the strategy are better and faster. Based with
the number of frequently changing consumers of the stud farm, the strategy should
improve and project manager is responsible to make it better than the existing one.
Initially the stud farm had a manual data management system which was not efficient
and fast. It is expected that with the successful implementation of the online booking
system the overall service will become effectively faster.
 Develop an appropriate metric - this sets the target and expectation of all the stakeholders.
It is important to determine a quantitative target that needs to be expressed as a metric in
terms of an increase or decrease of money.
Stakeholders Expectation
Government To give the consumers throughout the
country an efficient online booking service to
prevent customer loss.
Suppliers To supply proper software, hardware and
network requirements so that the system
can be implemented successfully with all
required features
External consumers The external customers are expecting to get
a perfect fast and secure online booking
system from the stud farm.
Resource manger The resource manager expects that they are
delivering are gathering only the needful
resources for the system implementation
and all the unwanted resources are avoided
to prevent budget overrun.
Project team members The project team members are expecting to
complete the project by reaching its
objectives within the estimated time and
budget.
 Determine the timeframe for achieving the MOV - ask yourselves, when do we want to
achieve this target metric?
The project will reach the target metrics within 7 months .
 • Part Two: (10 Marks)
Scope (minimal 10 items) – 10 Marks
 Requirements are gathered and documented
 Design and Develop a online booking system for the consumers of stud farm

 Test and Implement the system before final launching
 Reports are implemented and presented to the project manager
 Hiring experts after examining their skills
 Support the system through warranty period of 17 months
 To design a system prototype before the final launch of the system
 To create project status report with an interval of 1 week
 Development of a mobile interface also
 Incorporating supportive graphical user interface to it
Out of Scope
 The relationship between the project and the program are not defined in the scope of the
project
 No post project maintenance factors are assumed after the implementation of the project
Assumptions
After analysing the details of the online stud farm management system project it has been found
that, the project will be successfully completed within 7 months and the budget estimated for this
project is $50,000. Additional budget is also prepared for external resource if required by the project
development team. It is also assumed that, that besides online interface there will be a mobile app
also to offer the customers anytime and anywhere booking.
Constraints
For this project triple project constraints are selected that are time, scope and budget. It is expected
that, the project will be completed within 7 months with a budget of $50,000. The company will be
able to offer a mobile app also besides the online booking system. Due to this the consumers can
book as per their requirements any time and from anywhere.
Scope Management Plan – 10 Marks
Proper resources and stakeholders are signed for the successful implementation of the project
within $50,000 and 7 months. Though the project will be completed within this time phase but still a
guarantee for 17 months will be given for the online booking system. A mobile app is also developed
with supporting GUI to offer the consumers all time booking opportunity.

Resource Plan (from MS-Project)
 People (and their roles), plus any extra personnel that is required for the project – Project
screenshot.
Figure 1: resources allotted for the OSFMS project
Source: created by author)
 Technology - any hardware, network and software needs to support the team and your
client.
Hardware Processor, equipments, hard drives,
memory and sound cards
Software Server side scripting language, data
server and database (MySQL), local
software (cache), operating system etc.
Network Ethernet, diagnostic tools, bandwidth,
TCP/IP, network models etc.
 Facilities - where will most of the teamwork be situated?
Based on the analytical details of the online stud farm management system it has
been found that, project teamwork should be always situated onsite.
 Other - for example, travel, training etc.
Travel Requirements The travel requirements are always
different for different countries. The
requirements for travel are as follows:
 Unexpired passport
 Unexpired visa

Training Requirements For the system developers professional
technical training and development
programs are required to be arranged.
The project team members should
attend the training program.
Part Three: (15 Marks)
Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It
should include:
 Milestones for each phase and deliverable (4 marks)
WBS Task Name Resource Names
1.5 Milestone 1: Completed initiation phase project manager
2.7 Milestone 2: Completed planning phase project manager
3.7 Milestone 3: Completed design phase project manager
4.6 Milestone 4: Completed development phase project manager
5.4 Milestone 5: Completed testing phase project manager
6.3 Milestone 6: Completed closure phase project manager
 Activities / Tasks(4 marks)
WBS Task Name Duration Resource Names Cost
0 OSFMS project schedule 210 days $50,402.00
1 Project initiation 15 days $5,744.00
1.1 Requirements collection 5 days operation manager,
project manager $2,280.00
1.2 Requirement analysis 4 days operation manager $704.00
1.3 Study project objectives 9 days project team
members $1,080.00
1.4 Preparing project goal set 6 days project manager $1,680.00
1.5 Milestone 1: Completed
initiation phase 0 days project manager $0.00
2 Planning phase 42 days $10,544.00
2.1 Scope management plan 6 days facility manager $1,056.00
2.2 Resource management plan 9 days project sponsors $3,024.00
2.3 Cost management plan 8 days finance manager $1,280.00
2.4 Time management plan 9 days marketing manager $2,016.00
2.5 Procurement and contingency
management plan 8 days facility manager $1,408.00
2.6 Developing project team 10 days operation manager $1,760.00
2.7 Milestone 2: Completed planning 0 days project manager $0.00

phase
3 Project design phase 45 days $5,922.00
3.1 Functional requirement
gathering 9 days HR manager $1,584.00
3.2 Non-functional requirement
gathering 7 days facility manager, HR
manager $2,464.00
3.3 Hardware requirements 8 days hardware suppliers [1] $40.00
3.4 Software requirements 9 days software suppliers [1] $40.00
3.5 Network requirements 9 days network requirements
[1] $34.00
3.6 Necessary system specification 10 days operation manager $1,760.00
3.7 Milestone 3: Completed design
phase 0 days project manager $0.00
4 project development phase 61 days $19,232.00
4.1 Prototype design 20 days system developer $4,480.00
4.2 Coding 15 days system developer $3,360.00
4.3 Application modeling 12 days
application
programming
manager, system
analyst
$5,568.00
4.4 Mobile app development 14 days system analyst $3,136.00
4.5 GUI installation 12 days system developer $2,688.00
4.6 Milestone 4: Completed
development phase 0 days project manager $0.00
5 Testing 39 days $6,240.00
5.1 Unit testing 15 days system tester $2,400.00
5.2 Integration testing 12 days system tester $1,920.00
5.3 Acceptance testing 12 days system tester $1,920.00
5.4 Milestone 5: Completed testing
phase 0 days project manager $0.00
6 Closure phase 8 days $2,720.00
6.1 Stakeholder signoff 4 days HR manager $704.00
6.2 Final document submission 4 days marketing manager,
project manager $2,016.00
6.3 Milestone 6: Completed closure
phase 0 days project manager $0.00
 Resource Assignments(4 marks)
WBS Task Name Resource Names
0 OSFMS project schedule
1 Project initiation
1.1 Requirements collection operation manager, project manager
1.2 Requirement analysis operation manager
1.3 Study project objectives project team members

1.4 Preparing project goal set project manager
1.5 Milestone 1: Completed initiation phase project manager
2 Planning phase
2.1 Scope management plan facility manager
2.2 Resource management plan project sponsors
2.3 Cost management plan finance manager
2.4 Time management plan marketing manager
2.5 Procurement and contingency management
plan facility manager
2.6 Developing project team operation manager
2.7 Milestone 2: Completed planning phase project manager
3 Project design phase
3.1 Functional requirement gathering HR manager
3.2 Non-functional requirement gathering facility manager, HR manager
3.3 Hardware requirements hardware suppliers [1]
3.4 Software requirements software suppliers [1]
3.5 Network requirements network requirements [1]
3.6 Necessary system specification operation manager
3.7 Milestone 3: Completed design phase project manager
4 project development phase
4.1 Prototype design system developer
4.2 Coding system developer
4.3 Application modeling application programming manager, system
analyst
4.4 Mobile app development system analyst
4.5 GUI installation system developer
4.6 Milestone 4: Completed development phase project manager
5 Testing
5.1 Unit testing system tester
5.2 Integration testing system tester
5.3 Acceptance testing system tester
5.4 Milestone 5: Completed testing phase project manager
6 Closure phase
6.1 Stakeholder signoff HR manager
6.2 Final document submission marketing manager, project manager
6.3 Milestone 6: Completed closure phase project manager
 Estimates for Each Activity / Task (3 Marks)

Figure 2: Gantt chart for the OSFMS project
Source: created by author)
Part Four: (15 Marks)
 Assumptions - Document any assumptions you have made about the project (5 Marks)
 It is expected that the project should be completed within $50,000
 The project must be completed within 7 months

 The project will reduce the risks and errors and also give high level efficiency in online
booking
 List at least 5
 Using the Risk Identification Framework as a basis, identify five risks to the project –
 Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the
management of each specific risk. (10 Marks)
 List at least 5
Ris
k ID
Description Probabilit
y
Impac
t
Rate Assigned
To
Response
Strategy
Threat or
Opportunity
5 Lack of
communicatio
n
80% 3
1-
High Project
manager
The project
team members
should use
open
communicatio
n during the
project
development
and
implementatio
n phase.
Open
communicatio
n allows the
project team
members
communicate
easily to each
other. In this
case they are
allowed to
share their
point of
thoughts with
the rest of the
project team
members and
even with the
manager.
1 Performance
risks
90% 5 High HR
manager
Proper skill
measurement
examination
and
measurement
metrics should
be used before
hiring project
team
members.
Training and
development
program
improves the
technical skills
of the project
team
members
3 Operational
risks
70% 3 Mediu
m
Project
manger
The operation
manager
should take
necessary
approaches so
that the stud
farm online
management
system can
give all the
operation
accurately
With proper
system
operation the
online booking
system will
become much
efficient.

4 Legal risks 50% 1 Low Legal
advisor
All necessary
legal advises
should be
considered
before
initiating the
project.
If proper
measurement
s and factors
regarding risks
are not
undertaken
then the
entire may
lead to a
failure.
6 Marketing
risks
80% 5 High Marketin
g
manager
Social
marketing and
traditional
marketing
approaches
should be
followed
during
developing the
marketing
strategies for
the online stud
farm
management
system
Lack of
marketing will
not promote
the system as
a result
consumers will
not come to
know about
the service.
2 Strategic risks 95% 5 High Business
analyst
and
project
manager
After internal
and external
market
analysis
business
strategies
should be
developed by
the business
analyst and the
project
managers.
Proper
strategies will
give
competitive
advantages
and economic
and financial
success.

Part Five: (15 Marks)
 A short statement that reflects your team’s philosophy or objective for ensuring that you
deliver a quality system to your client. – 3 Marks
While developing the online system for the consumers the team’s philosophy is to deliver a
zero defect, risk free, secured and effective booking service to the consumers.
 Develop and describe the following that your project team could implement to ensure
quality;
 A set of verification activities ( - 6 Marks)
Verification Activity When?
Requirements analysis Initiation phase
Architecture design Development phase
System prototype design Development phase
System design Development phase
Module design Development phase
Coding Development phase
 A set of validation activities (-6 Marks)
Validation Activity When?
Module integration Testing phase
Unit testing Testing phase
Integrated testing criteria Testing phase
Integrated testing Testing phase
Acceptance criteria analysis Testing phase
Acceptance testing Testing phase

Part Six: 550 words (10 Marks)
Closure and Evaluation Researching for the closure checklist and project evaluation
a. To prepare for this task, you will be required to provide an annotated bibliography. – 3 marks
Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can agile
project management be adopted by industries other than software development?. Project
Management Journal, 45(3), 21-34.
This journal reflects the role of agile project management in different industries other than the
software development projects. It can be said that agile PMM is mainly beneficial for the software
development projects but still it can be used in other businesses also. The usages of APM in medium
and large sized companies from various industries are mainly undertaken for innovative projects
only. However, it is also defined that those companies have to struggle a lot for managing the
current project practices
Spundak, M. (2014). Mixed agile/traditional project management methodology–reality or
illusion?. Procedia-Social and Behavioral Sciences, 119, 939-948.
The essence of this journal article is focused on project management methodologies such as mixed
agile and traditional PM is a reality or an illusions. This is a set of different processes, rules and
procedures including best possible PMM practices. Overall it implies that based on the project back
ground of the project management methodology should be chosen by the PM.
Hornstein, H. A. (2015). The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2), 291-298.
This journal is focused on integration of project management and the organizational change
management system. It is very much important to create a relationship among these. It determined
that organizational change management is the key factor for project success thus the PM should
have professional OCM skills.
b. Develop a closure checklist that the project team will use to ensure that the project has been
closed properly. – 3 marks Refer also to chapter 12
 The online system testing (unit and integrated) has been completely completed
 All the documents are reviewed and approved properly during the project closure phase
 The traceability matrix (requirements) are all checked by the project manager and
developers
 The facility manager has closed all risks and issues

 The project final document has been hand overed
 Technical and cultural training are completed
c. Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated. – 3
Marks chapter 12
Measurable organizational values (MOV) are very important factors to be followed by the project
managers and project team members. This process helps to reach the overall business goal. The
values considered of this project include strategy, finance, customers and operation. All these are
maintain and followed professionally thus it is expected that with the launch of the online stud farm
online booking system the rate of ROI will automatically increase and the stud farm will get financial
profit. MOV should be considered before the beginning of any project.

Part Six: References (10 Marks)
Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can agile project
management be adopted by industries other than software development?. Project
Management Journal, 45(3), 21-34.
Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can agile project
management be adopted by industries other than software development?. Project
Management Journal, 45(3), 21-34.
Heldman, K. (2015). PMP project management professional exam deluxe study guide: updated for the
2015 Exam. John Wiley & Sons.
Hornstein, H. A. (2015). The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2), 291-
298.
Hornstein, H. A. (2015). The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2), 291-
298.
Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project
success in different project governance contexts. International Journal of Project
Management, 33(6), 1377-1392.
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and controlling.
John Wiley & Sons.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project
management performance and project success. International journal of project
management, 32(2), 202-217.
Sanchez, M. A. (2015). Integrating sustainability issues into project management. Journal of Cleaner
Production, 96, 319-330.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Spundak, M. (2014). Mixed agile/traditional project management methodology–reality or
illusion?. Procedia-Social and Behavioral Sciences, 119, 939-948.
Turner, R. (2016). Gower handbook of project management. Routledge.