Development of Online Management System for Stud Farm: A Project

This project details the development of an online management system for a stud farm, encompassing various aspects of project management. It begins with the Measurable Organizational Value (MOV) assessment, evaluating the project's impact across operational, customer, financial, social, and strategic areas. The project scope is defined, including interface design, database development, and contract management, while also outlining elements out of scope, such as training. Assumptions, constraints, and a scope management plan are established. Resource planning covers people, technology, and facilities, alongside project milestones, activities, and budget estimations. Risk management identifies potential threats, such as design issues and lack of resources, and proposes mitigation strategies. The project emphasizes quality management through software testing and verification activities. The document concludes with an annotated bibliography and a closure checklist, offering a comprehensive overview of the project's lifecycle.

Student Name
ID Development of Online
management system for
Stud Farm

1. Part One:
1.1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Operational 1st
Customer 2nd
Financial 3rd
Social 4th
Strategy 5th
1.2 Value of the project plan
Delivered value are:
Better: The services of online breeding are provided is better in comparison to the services
that are provided by the company.
Faster: It is found that the management system within the organization is quite easy to
reach to the customers and the clients of the organization are benefitted due to reduction in the
response time.
2.3 Appropriate metric
Rank Impact Metrics Timeframe
1st Operational Efficiency of the
operation increases.
2 months
2nd Customer The customer’s
number will increase
due to the services as
well as benefits that is
delivered by the
organization.
3 months
3rd Financial The investment,
which is done, helps in
generating proper
financial outcome for
the project.
2 months
4th Social Social platform is used
for advertisement as
well as promoting the
services delivered by
the company.
1 month
5th Strategy It is necessary to
utilize proper
organizational
strategies for
managing the
customers.
2 months

2. Part Two:
2.1 Scope
The project scope are as follows:
 Interface design
 Database development
 Breed registry development
 Easy recording of services
 Reviewing breeding services
 Personalized communication facility
 Developing database for marketing
 Facility of contract management
 Development of location facility
 Facility of cost tracking
2.2 Out of Scope
The out scope of the project:
 Facility of training is excluded from the project
 Information about the project suppliers are excluded
2.3 Assumptions
The assumptions are:
 All the project stakeholders will be present within the project meetings
 The resources that are needed will quite easily available
 The development of the entire project will get finished within the expected time.
2.4 Constraints
The constraints that are developed within this project are listed below:
 Necessary resources will be present otherwise time of the project will exceed.
 Proper quality required to be maintained otherwise both cost and time of the project
will increase
 Project scope creep must be avoided.
2.5 Scope Management Plan
The project scope can be successfully managed including steps:
 It is quite essential to determine the items that are associated with the project scope
 The factors that generally helps in creating negative impact on the scope must be effectively
determined
 It is quite essential to develop scope incorporation plan for retentive project quality.
 Proper deployment of project scope in order to improve the organizational operation.
2.6 Resource Plan
 People

 Technology
Hardware RAM, hard drive, laptop
Software Tools of designing, tools of
development
Network Server
 Facilities
Facility of internet and extranet related infrastructure needs to be developed for providing
proper opportunity of system implementation to the employees of the organization.
 Other
Travel Requirements Travelling expense is provided to the
organizational members.
Training Requirements Training manuals are delivered before
the arrangement of training sessions

Part three:
3.1 Project Milestones
Milestone Completion date
Milestone 1: Completion of project starting phase Mon 28-05-18
Milestone 2: Completion of planning phase Thu 07-06-18
Milestone 3: Completion of designing phase Thu 21-06-18
Milestone 4: Completion of development phase Thu 30-08-18
Milestone 5: Completion of testing phase Fri 14-09-18
Milestone 6: Completion of monitoring and control phase Wed 26-09-18
Milestone 7: Completion of closure phase Mon 01-10-18
3.2 Project activities
Figure 1: Project activities

(Source: Created by Author)
3.3 Project resources
Figure 2: Project resources
(Source: Created by Author)

3.4 Time estimation
Figure 3: Time estimation

(Source: Created by Author)
3.5 Project budget
Figure 4: Project budget
(Source: Created by Author)

3.6 Time phase budget
May 2018 June 2018 July 2018 August
2018
September
2018
October
2018
$ 0.00
$ 5,000.00
$ 10,000.00
$ 15,000.00
$ 20,000.00
$ 25,000.00
$ 30,000.00
$ 35,000.00
$ 40,000.00
$ 45,000.00
Cost
Cost
Figure 5: Time-phase budget
(Source: Created by Author)
Part four:
4.1 Assumptions
The assumptions are:
 All project stakeholders will be present within the project meetings
 The resources that are needed will quite easily available
 The development of project will get over in the expected time.
4.2 Project risks and management strategy
Risk
ID
Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
R1 Inappropriate
design: The
design for the
project is not
made
properly then
it generally
creates
design issues.
80% 4 320 Technical
engineer
The risk
related with
design issues
can be
prevented by
designing
the
prototype of
the system
properly.
Threat
R2 Lack of
management
: If proper
strategies
related with
85% 5 425 Human
resource
manager
The risks
that is
associated
with
management
Threat

management
are not
utilized then
it will be quite
challenging to
finish the
project.
can be
solved by
utilizing
proper
strategies.
R3 Poor quality
of materials:
If the
resources
that are used
are of poor
quality the
quality
related
challenges
occurs.
80 4 320 Quality
analyst
The risks can
be
prevented by
utilizing
proper
quality of
resources
within the
project.
Threat
R4 Lack of
proper
resources: If
the resources
of the project
are not in
proper
appropriate
for finishing
the project.
70 4 280 Human
resource
manager
It is very
much
necessary to
estimate the
needed
resources for
preventing
the issue.
Opportunity
R5 Inappropriate
training
facility: As
training
facility is not
provided, the
team
members
faces lot of
difficulties in
managing the
project.
70 4 280 Trainer Proper
training
facility
arrangement
is necessary
for
mitigating
the issues
quite
effectively.
Threat
Part Five:
 Statement on project quality
The quality of the project “development of stud farm management system” is managed
successfully by undertaking number of steps that are listed below:
Focussing on quality: It is quite necessary to arrange proper meetings on a weekly basis for
making sure that proper quality is maintained.

Conducting proper software tests: Proper software tests must be conducted for making sure
that proper quality is maintained within the project.
Safeguarding the entire time of testing: The time of testing should not be cut and it must
be properly done for analyzing that the project development is done properly.
Buying software packages in order to ensure quality: Software solutions needs to be
purchased by the organizations for ensuring that proper quality of the project is maintained.
 A set of verification activities
Verification Activity When?
External audits The External audits are
accomplished on the suppliers after
the delivery of the resources.
End product testing Product testing is performed in the
last phase of the project.
Testing on software and software Testing is done on resources before
utilizing them in the project
development.
 A set of validation activities
Validation Activity When?
Proceeding to approval This is done before initiation of the
project.
Finish working This is performed after the entire
project is finished.
Development of activities In the planning phase of the project.

Part Six:
a. Annotated bibliography
Refer to appendices
b. Develop a closure checklist
Closure checklist Checklist options
Is testing finished? Yes
Approval and review of documents finished ? Yes
Requirements Traceability Matrix been
checked?
No
Closure of the risks are done? Yes
Is project handover completed ? Yes
Training completed? No
c. Develop a project evaluation
Evaluation Criteria Option
Is project plan feasible? Yes  No 
Does the project design is feasible? Yes  No 
Does the resources and cost are within the scope of the project? Yes  No 
Does project get over within the budget? Yes  No 

Bibliography
Amrollahi, A., Ghapanchi, A. H., &Talaei-Khoei, A. (2014). Three decades of research on strategic
information system plan development.Communications of the Association for Information
Systems, 34(1), 84.
Braglia, M., &Frosolini, M. (2014).An integrated approach to implement project management
information systems within the extended enterprise.International Journal of Project
Management, 32(1), 18-29.
Coronel, C., & Morris, S. (2016). Database systems: design, implementation, & management.
Cengage Learning.
Galliers, R. D., &Leidner, D. E. (2014). Strategic information management: challenges and strategies
in managing information systems. Routledge.
Garton, C., & McCulloch, E. (2012). Fundamentals of Technology Project Management. MC Press,
LLC.
Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence.pearson.
Hubicki, M. (2014). Risk Management Plan.
Kami, N. (2015). U.S. Patent No. 9,116,916. Washington, DC: U.S. Patent and Trademark Office.
Kendrick, T. (2015). Identifying and managing project risk: essential tools for failure-proofing your
project. AMACOM Div American Mgmt Assn.
Nanda, V. (2016). Quality management system handbook for product development companies.CRC
Press.
Pritchard, C. L., & PMP, P. R. (2014). Risk management: concepts and guidance. CRC Press.
Schwalbe, K. (2015). Information technology project management.Cengage Learning.
Stark, J. (2015). Product lifecycle management.In Product Lifecycle Management (pp. 1-29).Springer
International Publishing.
Tornabene, C., Hussain, M. M., Crowe, T., Cohen, N., & Panzer, J. (2012).U.S. Patent No. 8,103,729.
Washington, DC: U.S. Patent and Trademark Office.
Verburg, R. M., Bosch-Sijtsema, P., &Vartiainen, M. (2013).Getting it done: Critical success factors for
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Appendices
Appendix 1: Annotated Bibliography
Article 1: Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., & Bushuyev, S. D. (2015).
Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.
The article reflects on the knowledge-based methodology in Project management based on
project success framework. The paper identifies the risks, which are related with knowledge
administration in the environment of PM. According to Todorovic et al. (2015), one of the most
crucial challenges that are related with knowledge administration within the environment of project
is inappropriate analysis of various success factors of the project. In this paper, proper investigation
is done on the analysis of project success factors in order to improve the knowledge management
within a project. The framework of success analysis is utilized for knowing about project success in
context to knowledge management. It is found that the data that are mainly gathered with the help
of the project manager reflect that the success analysis, various performance indicators as well as
success factors are quite necessary for creating positive influence on the knowledge.
Article 2: Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project
risk management methodology for small firms. International journal of project management, 32(2),
327-340.
The article highlights project risk management related practices within small firms. It is
identified that number of methodologies are mainly designed for project management, which can be
used within the small firms. The proposed management related model mainly focusses on the
various types of risks that are mainly related with the project. It is found that the methodologies
mainly influences the entire result management as well as strategic alignment (Marcelino-Sadaba et
al., 2014). It generally includes number of simple tools as well as checklist of risks with appropriate
recommended actions so that the challenges as well as issues related can be managed quite
successfully.
Article 3: Sánchez, M. A. (2015). Integrating sustainability issues into project management. Journal
of Cleaner Production, 96, 319-330.
Sanchez (2015) opined that sustainability was mainly implemented by most of the
businesses with the assistance of mission statement as well as strategy. It is found that both the
dimensions that are associated with social as well as environmental sustainability are problematic
for integrating programs and projects. The purpose of the entire work is to develop proper outline
for safeguarding that a specific organization is working appropriately for attaining the stakeholder’s
demands as well as business related strategies of the organizations. The proposal mainly helps in
addressing both the issues that is related with portfolio selection and tracking phase of the entire
project. It is found that the collection of portfolio generally helps in allowing selection in order to
properly mix the projects dependent on the simultaneous analysis.