Project Report: Development of Stud Farm's Online Management System

This project report details the development of an online farm management system for Stud Farm. It begins with an overview of the Measurable Organizational Value (MOV), outlining areas of impact, value propositions (faster, cheaper, do more), and measurable metrics. The report then defines the project's scope, including improvements in operations, efficiency, and communication, while also specifying out-of-scope elements and key assumptions, constraints. The report outlines a comprehensive scope management plan. The project plan includes milestones, detailed activities with durations, resource allocation, and a project budget. Risk factors, including design flaws, technical errors, and resource shortages, are identified, along with mitigation strategies. The report includes a verification and validation plan, and an annotated bibliography, offering a comprehensive analysis of the project management aspects of developing the online farm management system for Stud Farm.

Student Name
ID Stud Farm's Online
Farm Management
System

1. Part One
1.1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Operational 1
Financial 2
Customer 3
Strategy 4
Social 5
1.2 Value
Better: Improvement of the activities and operations of the organization with the help of system
developed for Stud Farm
Faster: Farm Management System would help in making the operations of the stud farm faster and
more effective
Cheaper: Farm Management System would cut the overall cost incurred for the management of the
information
Do More: Farm Management System would also provide option for communication and information
transfer
1.3 Measurable Metrics for MOV
Rank Impact Metrics Timeframe
1 Operational Time taken for the completion of the activities 4 months
2 Financial Net income in terms of money value 2 months
3 Customer Overall number of customers buying services from the Stud Farm 5 months
4 Strategy Gain in the number of promotional sponsors 12 months
5 Social Number of customers following the farm on social media 3 months
2. Part two
2.1 Scope
 Improvement of the activities and operations of the organization with the help of system
developed for Stud Farm
 Increasing the efficiency of the activities of Stud Farm System making the operations more
faster

 Decreasing the overall expense of the activities of the Stud Farm by the use of the automatic
system
 Developing integrated communication system by transferring of information via online farm
management system
2.2 Out of Scope
 Change management process would not be required in this project
 Agreement with the contractor has been pre-negotiated and hence no new procurement
would be needed
Assumptions
 Project would be completed successfully in the estimated time and budget
 System developed would decrease the overall cost of the Stud Farm
 System developed would be helpful for improving the efficiency of the activities of the
project
 Stud Farm would get the facility of effective communication with the help of Farm
Management System
 Customers would readily accept the new system and would be benefitted with the system
developed
Constraints
 Approval requirements from the project governance stakeholders
 Estimated time duration of 119 days is also a constraint for the project
 A total budget constraint of $101,400.00 is considered for the development of the project
Scope Management Plan – 10 Marks
The following steps comprise of the scope management plan,
Step 1: Identifying the scope requirements for the project based on client’s requirements
Step 2: Analysing the scope identified in terms of project work packages
Step 3: Estimating the time required for the development of the effective
Resource Plan (from MS-Project)
People

Resource Name Work
Budgeter 40 hrs
Contractor 40 hrs
Database 1
Database Admin 72 hrs
Database Vendor 40 hrs
Design Tools 1
Designer 80 hrs
Documents 2
HR Manager 48 hrs
IT Engineer 160 hrs
Planner 88 hrs
Platform 1
Programming Tools 1
Project Manager 104 hrs
Risk Analyst 32 hrs
Technology - any hardware, network and software needs to support the team and your client.
Hardware Desktop, RAM, Equipments
Software OS, Design software,
programming software
Network Server network
Facilities
The work would be done offsite with all the required set up and system testing equipments. The
implementation would be done at Stud Farm
Other
Travel Requirements Na
Training Training would be given to the staff and employees of Stud Farm

Requirements
3. Part Three: (15 Marks)
3.1 Milestones
WBS Task Name Duration Start Finish
M1 Kick off 0 days Thu 12/28/17 Thu 12/28/17
M2 Plan Completed 0 days Tue 1/16/18 Tue 1/16/18
M3 Design Completed 0 days Wed 2/7/18 Wed 2/7/18
M4 System Developed 0 days Mon 3/26/18 Mon 3/26/18
M5 System Deployed 0 days Mon 4/23/18 Mon 4/23/18
M6 Project Closure 0 days Mon 4/23/18 Mon 4/23/18
3.2 Project Activities
WBS Task Name Duration
1 Kick off 14 days
1.1 Analyzing the Requirements 3 days
1.2 Accumulating the resources 5 days
1.3 Employing the human resources 4 days
1.4 Holding project initiation meeting 2 days
M1 Kick off 0 days
2 Project Plan 13 days
2.1 Scheduling the activities 3 days
2.2 Analyzing the plan requirements 3 days
2.3 Developing complete plan 5 days
2.4 Reviewing the plan 2 days
M2 Plan Completed 0 days

3 System Design 16 days
3.1 Platform Designing 2 days
3.2 Outline Designing 4 days
3.3 Review of the design 4 days
3.4 Completing design 6 days
M3 Design Completed 0 days
4 System Development 33 days
4.1 Developing the Interface 4 days
4.2 Developing the Database 5 days
4.3 Migrating the database 4 days
4.4 Function Integration 3 days
4.5 Functions Programming 8 days
4.6 System Development 9 days
M4 System Developed 0 days
5 System Deployment 43 days
5.1 Implementation Plan 6 days
5.2 Risk Analysis 4 days
5.3 Communication Implementation 5 days
5.4 Integrating the system 5 days
M5 System Deployed 0 days
5.6 Staff Training 23 days
5.6.1 Study Materials 4 days
5.6.2 Scheduling the training Program 3 days
5.6.3 Executing the training program 12 days
5.6.4 Evaluating the trainees 4 days

M6 Project Closure 0 days
3.3 Project Resources

3.4 Time Estimation
ID Task
Mode
WBS Task Name Duration Start Finish
0 0 Stud Farm's Online Farm
Management System
119 days Mon
12/11/17
Thu 5/24/18
1 1 Kick off 14 days Mon 12/11/17 Thu 12/28/17
2 1.1 Analyzing the Requirements3 days Mon 12/11/17 Wed 12/13/17
3 1.2 Accumulating the resources5 days Thu 12/14/17 Wed 12/20/17
4 1.3 Employing the human resources4 days Thu 12/21/17 Tue 12/26/17
5 1.4 Holding project initiation
meeting
2 days Wed 12/27/17 Thu 12/28/17
6 M1 Kick off 0 days Thu 12/28/17 Thu 12/28/17
7 2 Project Plan 13 days Fri 12/29/17 Tue 1/16/18
8 2.1 Scheduling the activities 3 days Fri 12/29/17 Tue 1/2/18
9 2.2 Analyzing the plan requirments3 days Wed 1/3/18 Fri 1/5/18
10 2.3 Developing complete plan5 days Mon 1/8/18 Fri 1/12/18
11 2.4 Reviewing the plan 2 days Mon 1/15/18 Tue 1/16/18
12 M2 Plan Completed 0 days Tue 1/16/18 Tue 1/16/18
13 3 System Design 16 days Wed 1/17/18 Wed 2/7/18
14 3.1 Plaform Designing 2 days Wed 1/17/18 Thu 1/18/18
15 3.2 Outline Designing 4 days Fri 1/19/18 Wed 1/24/18
16 3.3 Review of the design 4 days Thu 1/25/18 Tue 1/30/18
17 3.4 Completing design 6 days Wed 1/31/18 Wed 2/7/18
18 M3 Design Completed 0 days Wed 2/7/18 Wed 2/7/18
19 4 System Development 33 days Thu 2/8/18 Mon 3/26/18
20 4.1 Developing the Interface 4 days Thu 2/8/18 Tue 2/13/18
21 4.2 Developing the Database 5 days Wed 2/14/18 Tue 2/20/18
22 4.3 Migrating the database 4 days Wed 2/21/18 Mon 2/26/18
23 4.4 Function Integration 3 days Tue 2/27/18 Thu 3/1/18
24 4.5 Functions Programming 8 days Fri 3/2/18 Tue 3/13/18
25 4.6 System Development 9 days Wed 3/14/18 Mon 3/26/18
26 M4 System Developed 0 days Mon 3/26/18 Mon 3/26/18
27 5 System Deployment 43 days Tue 3/27/18 Thu 5/24/18
28 5.1 Implementation Plan 6 days Tue 3/27/18 Tue 4/3/18
29 5.2 Risk Analysis 4 days Wed 4/4/18 Mon 4/9/18
30 5.3 Commumication
Implementation
5 days Tue 4/10/18 Mon 4/16/18
31 5.4 Integrating the system 5 days Tue 4/17/18 Mon 4/23/18
32 M5 System Deployed 0 days Mon 4/23/18 Mon 4/23/18
33 5.6 Staff Training 23 days Tue 4/24/18 Thu 5/24/18
34 5.6.1 Study Materials 4 days Tue 4/24/18 Fri 4/27/18
35 5.6.2 Scheduling the training
Program
3 days Mon 4/30/18 Wed 5/2/18
36 5.6.3 Executing the training
program
12 days Thu 5/3/18 Fri 5/18/18
37 5.6.4 Evaluating the trainees 4 days Mon 5/21/18 Thu 5/24/18
38 M6 Project Closure 0 days Mon 4/23/18 Mon 4/23/18
System Analyst
Budgeter,Database[1],System[1],Platform[1],Contractor
HR Manager
HR Manager
12/28
Planner,Documents[1]
Planner
Planner
Project Manager
1/16
Designer,Design Tools[1]
Designer
Designer
Project Manager
2/7
UI development tools[1],UI Designer
Database Admin,Database Vendor
Database Admin
System Developer
System Developer,Programming Tools[1]
IT Engineer
3/26
IT Engineer
Risk Analyst
Project Manager
IT Engineer
4/23
Trainer,Documents[1]
Trainer
Trainer,Trainees
Trainer,Trainees
4/23
S W S T M F T S W S T
Sep 24, '17 Nov 19, '17 Jan 14, '18 Mar 11, '18 May 6, '18 Jul 1, '18

3.5 Project Budget
WBS Task Name Cost
0 Stud Farm's Online Farm Management
System $101,400.00
1 Kick off $14,910.00
1.1 Analyzing the Requirements $960.00
1.2 Accumulating the resources $9,150.00
1.3 Employing the human resources $3,200.00
1.4 Holding project initiation meeting $1,600.00
M1 Kick off $0.00
2 Project Plan $6,950.00
2.1 Scheduling the activities $1,350.00
2.2 Analyzing the plan requirements $1,200.00
2.3 Developing complete plan $2,000.00
2.4 Reviewing the plan $2,400.00
M2 Plan Completed $0.00
3 System Design $13,130.00
3.1 Platform Designing $2,090.00
3.2 Outline Designing $1,920.00
3.3 Review of the design $1,920.00
3.4 Completing design $7,200.00
M3 Design Completed $0.00
4 System Development $35,260.00
4.1 Developing the Interface $1,000.00
4.2 Developing the Database $7,200.00
4.3 Migrating the database $3,680.00
4.4 Function Integration $3,120.00
4.5 Functions Programming $9,820.00

4.6 System Development $10,440.00
M4 System Developed $0.00
5 System Deployment $31,150.00
5.1 Implementation Plan $6,960.00
5.2 Risk Analysis $3,040.00
5.3 Communication Implementation $6,000.00
5.4 Integrating the system $5,800.00
M5 System Deployed $0.00
5.6 Staff Training $9,350.00
5.6.1 Study Materials $1,750.00
5.6.2 Scheduling the training Program $1,200.00
5.6.3 Executing the training program $4,800.00
5.6.4 Evaluating the trainees $1,600.00
M6 Project Closure $0.00
3.6 Time Phased Budget
December 2017 January 2018 February 2018 March 2018 April 2018 May 2018
$0.00
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$15,360.00 $13,630.00
$19,960.00
$25,940.00
$19,310.00
$7,200.00
$15,360.00
$28,990.00
$48,950.00
$74,890.00
$94,200.00
$101,400.00
Cost Cumulative Cost

4. Part Four
4.1 Assumptions
 Project would be completed successfully in the estimated time and budget
 System developed would decrease the overall cost of the Stud Farm
 System developed would be helpful for improving the efficiency of the activities of the
project
 Stud Farm would get the facility of effective communication with the help of Farm
Management System
 Customers would readily accept the new system and would be benefitted with the system
developed
4.2 Risk Factors
Risk
ID
Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
Upto 99% 5 – for
high
3 – for
medium
1-for low
1-
Probability
* Impact
Should
be a role
not a
name
Mitigate
or Accept
or Transfer
or Prevent
Describe it
as well
1 Design
Flaws:
System
design is not
incorporated
in the
system
60 3 180 Designer Skilled
Designer
should be
recruited
Threat
2 Technical
Errors:
Incompatible
system
developed
50 5 250 IT
engineer
Transfer
the flaws
in design
by
recruiting
external
expert
Threat
3 Human
Issues: lack
in skills or
absence of
the human
resources
70 3 210 HR
manager
Accept the
flaw and
provide
training
for
improving
Threat

their skills
4 Shortage of
resources:
Unable to
accumulate
required
resources
for the
project
65 3 195 Budgeter Reduction
in
shortage
of the
resources
by
bringing
some
more
resources
Threat
5 Schedule
distortion:
Unable to
completed
project in
time
90 1 90 Planner Exploit the
delays by
improving
the quality
of the
deliverabl
e
Opportunity
5. Part Five
5.1 Short Statement
Implementation of the new online farm management system would be helpful for forming the
implication of the effective implication of the activities favouring the management of the operations
for Stud farm.
A set of verification activities ( - 6 Marks)
Verfication Activity When?
Simulation Testing Testing Phase
Prototyping Testing Phase
Functional Testing Testing Phase
A set of validation activities (-6 Marks)
Validation Activity When?
Cost benefit analysis Budget Estimation Phase
External Audit Documentation Phase
Review of procurement Contract Development Phase