Virtucon Globex Corp Stud Farm Web-Based Management System Project

This project report details the development of a web-based management system for Globex Corp's stud farm, outsourced to Virtucon. The project aims to automate manual processes, improving efficiency and reducing errors. The report outlines project objectives, team structure, roles, and responsibilities, including a team charter and communication plan. It covers meeting minutes, team learning records, and a communication strategy to keep stakeholders informed. The project emphasizes the importance of effective leadership, communication, and risk management. The report also highlights the key skills required for project managers in ICT, including communication, problem-solving, and resource management. The project focuses on developing a functional and usable system that meets all functional and non-functional requirements, adhering to legal, ethical, and quality standards.

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t d arm e a ed Mana ement temS u F W b-B s g Sys
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t dent ame t dentS u N S u ID

Part One
1. Project Name / Team:
Team Name: t d arm e a ed Mana ement temS u F W b-B s g Sys Team
S. No Team Member Contact
Number
Email Role
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2. a. Project Description
Globex Corp has been awarded a project that requires the development of a stud farm web-
based system. Globex has in-turn outsourced this work to Virtucon which is a trusted and
closely related developer of Globex so as to make OSFMS an actual reality. The main aim
under this project is automation of several manual processes which happens in a typical stud
farm. The company behind the current OSFMS manages a lot of process manually such as
bookings which causes error prone processing, slower processing time and database errors.
This newly proposed system would eventually surpass the existing system in usability
thereafter increasing its speed and reliability and also reducing its error rate.
b. Project Objectives
 Developing of a functional and usable stud management system.
 Meeting all the required non-functional and functional needs of the system.
 Meeting up of the required quality and coding standards
 Meeting of all the required legal and ethical requirements for the system.
 Project activities and tasks execution that will be based on the schedule and budget
mentioned in the given document (Openlearn, 2016)
3. Team Charter
Team Members Role Team’s Capabilities
A Web Developer For a web developer, Programming languages
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should be the core skill set as well as the ability to
test the system as and when it’s being developed
and resolving the issues thereafter. (Francis &
Horine, 2016)
B Web Designer Preparation of the high and low-level mock-ups
for the website as well as the flow-diagram
depicting the flow of information. Afterwards, the
designer would also be required to translate his or
her designs into coded web-pages which the
developers can then implement.
4. Team Rules & Expectations
Team Rules  Good communication between the team.
 Effective sharing of information.
 Team members assisting for tasks and activities completion.
 Adhering to norms and principles related to ethics.
Expectations
(previous experience)
 Following of unbiases process for activities related to the
project.
 Resolving of any conflicts and dispute that arises in any
manner.
 Participation of all the team members in all meetings.
 Resolving of the conflicts in the projects in an efficient
manner.
Values  Integrity
 Time Management
 Competence
 Team Management
 Honesty
 Professionalism
Code of Ethics  Ethical theory
 Deontology ethics
 Consequentialism theory
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Part Two
Learning Cycles
1. Minutes of meeting:
Meeting 1
Role Date/Time&
Attendees
Organiser
(B, Web Designer)
Needs to get the web-system developed in
RWD or responsive web-design
principles so that the system scales and
adapts to majority of devices easily. Also,
there is a need for development of use
cases.
22nd August
2018
Scribe Adherence to RWD principles and
making an interface as usable as possible.
Also, the development of critical use
cases.
Outcome of the meeting:
Essential design principles related to RWD will be employed that describes the
consistency, layout, clutter free interface and easier navigation. Use cases would be
developed based on the UML modelling.
Meeting 2
Role Date/Time&
Attendees
Organiser
(A, Web Developer)
Risks that are associated with the
project in certain operational area
will need to be analysed with
appropriate techniques and tools.
Also, risk management strategy and
risk mitigation strategies shall also be
28th August 2018
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used.
Scribe Risk management should include its
assessment, then evaluation, then
treatment and planning of risks as
well as essential control. Operational
as well as technical risks also needs
to be managed through a well-
defined risk response strategy (Dds,
2016).
Meeting outcome:
It has already been pre-decided that certain operational risks needs to be decreased while
making use of practice and training provided to all of the members who are part of the
given team. While on the flip side, all of the mentioned technical risks would be mitigated
using specialized methods such as, disaster recovery, error prevention techniques and
recovery tools.
2. Team Learning Record
Facts already known Assumptions Questions that needs
answered
Requirement of a stable as
well as a solid development
language.
Final product quality needs
to be greatly increased.
The most appropriate
programming language that
needs to be selected here?
Responsive Web Design
Principles or RWD
Enhancement of the user
experience for end- user.
The core RWD principles
that are required here?
Part Three
Communication Plan
The main objective of the communication plan is to keep all team members informed about the
project progress, issues or any other concern.
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Project
Objectives
 To follow the principles of functional and non-functional requirements
during design, coding and implementation.
 To develop a web-based system for selling and buying of agricultural
products.
 To develop the proposed system within the assigned deadline and budget
and if there is any deviation in any of them, project sponsor should be
informed.
 To develop/implement a system by complying with the legal, ethical and
quality aspects of the industry experts.
Targeted
Audience
 Product Seller/ Product buyers
 Globex management
 Suppliers
Name of the
stakeholder
Sharing of
information
Frequen
cy
The exact
location
Objective Techinque
Who What When Where Why How
Globex
management
The stakeholder
should be informed
about the project
progress at every
step of the
development.
All the issues,
concerns, disputes,
etc. should be
immediately brought
under the
consideration of the
project.
All the
reports
i.e.
Progress
reports,
status
report,
resource
utilization
reports,
etc.
should be
shared on
weekly
basis.
All the face-
to-face
meetings
shall be
conducted
within the
premises of
new office
Globex
management.
It will ensure that
management of
Globex is well-
aware of the
progress being
made on the
project.
All the
information
shall be sent.
To client
through emails
in pdf format.
Product Seller The manual and
guide books so that
products can be sold
These
guide
books are
All the face-
to-face
meetings
This will ensure
that product
sellers get access
All the
information
shall be sent.
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or bought on the
web platform.
released
after
every 15
days so
that end
users get
well-
accustom
ed with
the new
platform
shall be
conducted
within the
premises of
new office
Globex
management.
to system working
manuals and they
can provide their
suggestions for
improvement.
To client
through emails
in pdf format.
Suppliers This stakeholder
provides the tools
and equipment
required to develop
the project.
The tool
and
equipmen
t list
should be
provided
at the
supplier
at the
beginning
of the
project
planning.
All the face-
to-face
meetings
shall be
conducted
within the
premises of
new office
Globex
management.
This will ensure
that all required
toolset is
available before
their use in the
development to
avoid any delay in
the development.
All the
information
shall be sent.
To client
through emails
in pdf format.
Part Four
Prior to the beginning of the project, I understood the leadership role for the success of the
project. However, the project further provided insights into the responsibilities of an effective
leader to achieve the required results. I also learnt that that leader does not necessarily have to
guide all of the core resources on all of their processes and activities that needs to be
followed along with that I also need to consider the best practices for the project. This project
should set forth an example for future projects.
Also, ICT is quite a bit of difficult field based on the terms of managerial skills required for
he PM who is currently involved with an ICT based project and thereby must possess a
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variety of skills. I learnt that Such skills include the ability to communicate effectively, one
must also possess problem solving skills, effective scheduling and resource handling skills,
decision making and managerial skills (Westland, 2016). Apart from this, I learnt that the
manager should also have a greater understanding of risks as any kind of risks may enter the
project and that the project should not freeze or fail ultimately because of such risks (Mmu,
2016).
All critical responsibilities and roles have been properly defined by me and I also mapped all
essential skills so as to avoid any confusion. The team working towards the project must also
act as a single cohesive unit for effective management and communication. The team must
also be ready to take responsibility and act accountable whenever there is any risk or failure
under them. Also, in the project, I did the resource allocation effectively and there are all the
essential resources in order to deliver the project.
I managed all the interactions among all of the participants effectively using good and tested
communication methods and guidelines. Also, I learnt that the needs and perspective of an
individual participant must also be considered in overall process. The organization should
also provide regular interaction with a team combined together with friendly benefits and
employee assessment. There should also be a combined effort between team members in
order to improvise upon project activities and also the processes. I observed that certain
mechanisms need to be put in place to make sure that continuous improvement of activities
and process are being carried out.
e erenceR f s
Francis, D. & Horine, G. (2016). The Purpose of the Project Charter | PMP Exam Cram: Project
Initiation | Pearson IT Certification. Pearsonitcertification.com. Retrieved 17 April 2018, from
http://www.pearsonitcertification.com/articles/article.aspx?p=102300&seqNum=2
Dds (2016). Meeting Rules. Retrieved 17 April 2018, from
http://www.dds.ca.gov/ConsumerCorner/MakeComplexintoSimple/AdaptationSamplesMeeting
Rulespg9-16.pdf
Openlearn (2016). Completing the project. Retrieved 17 April 2018, from
http://www.open.edu/openlearn/money-management/management/business-studies/completing-
the-project/content-section-2.2.1
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Westland, J. (2016). Project Manager. Project Manager. Retrieved 17 April 2018, from
http://projectmanager.com.au/7-critical-skills-for-project-managers/
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