Assessment 1: Student Enrollment System Project Report for ITC-508

Desklib provides past papers and solved assignments. This report details the design and implementation of a student enrollment system for National University.

ITC-508
Assessment-1

Introduction
National University, Melbourne, Australia provides various offers for students which includes
diploma courses, undergraduate and post graduate degree programs. This university offers
subjects from different fields like Information Systems, Human Resources, Business, Arts,
Information Technology, Law and Accounting. This university runs three semesters per year
program for students, 1st semester starts from February, 2nd semester starts from July and last 3rd
semester starts from November. This university wants to introduce an “Enrollment System” for
the college which can facilitate the students of university and the administration department. As
System Analyst of this project I am going to discuss the project development details in this
report.

System Vision Document
System vision document is used to capture the future vision of the project or business. This
document contains the business features and system needs which can be key elements for the
business from a perspective of system analyst. These key elements are used to define the future
scope and purpose of the business. System vision document includes the system problem
statements, system benefits and system capabilities. These details can be used to reduce risks
from the project and discover the expectations from the proposed system. This vision document
provides a clear outline of how the business and the stakeholders work internally. This document
is an explanation of how the project is being developed by providing solutions to the problem
statements of the system (Medved, 2017).
Scope of the Business
“Student Enrollment System” for National University is introduced to facilitate the students and
administration system of the university. This system is used to store the student’s personal details
and their adopted subjects. This system will display the list of all available subjects and their
respective class timings. So students can easily access all the details with just signing in to the
enrollment system. Students can also pay the fees of their academic session by just adding a
valid payment method. The faculty department can also access the student’s information from
the enrollment system.
Problem Description
 This system will need a proper maintenance and security. This system is going to store all
the personal data of the students of the university. Without proper management of this
system student will face many problems regarding their fees submission and course
details etc.
 The biggest hurdle for this system is that it is properly deployed online and internet
connectivity is mandatory to access this system.
 All the details of the student class timings and fee submission will be catered by this
system so an alert for every user is required to maintain every details on time.
 If any attack will be performed on this Student Enrollment System, all the data can be
deleted or used for other purposes (Bydžovská, 2016).
System Capabilities
System capabilities defines the actual purpose of developing the project. The system has to be
enough capable to cater all the requirements of the users. System capabilities for a student
enrollment system is defined from the requirement of students and administrators of that

university management (Miller, 2016). There are many capabilities of student enrollment system,
some are defined below:
 This Student Enrollment System has many features which can provide students a better
interaction with college management system.
 This system is very useful for the students who wants to gather information about their
college timings and other related things.
 This system will be a good alternative for the old queue system for the fee submission.
 This system will store all the academic results and records of the students which can be
accessed anywhere by just entering the required information.
 Student Enrollment System is an automated system for students and administrative
department of the university which makes the interaction easy.
 This system is also helpful for different party interactions. Students can connect with
other different stream students which can be very useful for gaining knowledge.
 Students can easily connect with their lecturers for the assessments and can easily
submit their assessments online.
System Benefits
Every system or business should know their business scope and future objective to achieve the
superior benefits from the system. System benefits includes the best implementation of the
design and the capabilities of the system. Cost benefit analysis of the system plays an important
role in achieving the benefits from the business. In any business benefit can be recognized by the
interaction with the system. System benefits can be divided into two types:
 Soft benefits of the system
 Hard benefits of the system
This Student Enrollment System is very beneficial for the National University. The University
maintains all the student records on paper or on excel sheet. And for a small enquiry students
need to form a line to the enquiry counter which is responsible for wasting the time of students.
This system can replace the old line forming system. Students can pay fees online, check time
table online and access this system on their smart phone anywhere which makes it very
convenient (Lile et al., 2018).
Resources Required
There are many resources which are required to develop and maintain the Student Enrollment
System. This system is used to store student’s data and for other communication sources. This
system needs to be updated and maintained in well-formed database. Resources can be free or
pay to use. Developers need to make it user friendly and easily accessible for every student.
There is need for multiple databases and multiple tables which store data of student, courses

data, and books data. Students, teachers and administrator’s requirements can be resources for
the Student Enrollment System. This system will be developed and maintained by developers
and this needs economic resource for development of this project. Resources can be divided in
two types:
Software Required:
 Front End Design (Html, CSS, JavaScript)
 Back End (Database)
 Payment Gateway
Hardware Required:
 Windows and other operating systems compatibility
 4 GB RAM system
 700 GB space for database
Stakeholder Map
Stakeholders are the key pillars of every organization. Stakeholders can be individual or group
who belongs to that organization. Stakeholders affect the system by their actions. Stakeholders
are the reason of the success of the organization and they are the interested in the activities of the
system (McAdam, Miller, & McAdam, 2016). In University Teachers and students are the main
stakeholders. There are four type of stakeholders:
 Internal Operation
 Internal Executive
 External Operation
 External Executive
Internal Operation
- Executive Manager
- Principle
- Operational Manager
- Administrator
Internal Executive
- Teachers/staff
- Students
- Other staff
- College Trustee Members
External Operation
- Government
- Resource Suppliers
External Executive
- Study material provider
- Health Department
Influence power of Stakeholders

- Academics Head
- College Authority
- Examination Department
- Accounts Department
Feasibility Study of the System
Feasibility study is the study of the system that is compatible for the external environment or not.
Feasibility is the impact of the actions done by the development of a system. The impacts can be
positive or negative of the actions on the system. Every system is feasible if the problem is
removed from the system. Feasibility of the system is done by the project managers to collect the
impacts (Nasution & Ginting, 2018).
Basically feasibility study has three types:
Economic Feasibility: In this feasibility analysis it is checked that the system is economically
feasible or not. This system is working offline but if the organization is developing this for
making the system online there is no need to speech much money on it. The only thing that is
necessary is to make the system environment effective.
Technical Feasibility: Technical feasibility matters more than any other for an online system this
system needs to store multiples student’s data that need to be secure in every technical condition.
Organizational Feasibility: the system should include all the information of organization
background and their founders and principle. Then the system will be organizationally feasible.
Risk Analysis
There should be risk analysis for every system. Risk is the key of better development of any
system. The risk should be controlled in every state either it is in development or in deployment
(Aven, 2015). There are several risks which can be occur in any state of development:
 Operational risk
 Project management risk
 Natural risk
 Technical risk
 Financial risk
Outcome of the Project
Student Enrollment System is very useful for every university student. It is very easily accessible
and this system provides many features to the students as well as administrators. This system will
need proper maintenance. Students can track their academic status from this online system.
Interest of Stakeholders

Teachers can manage every student records and can track their status by their previous results
and attendance records.

Conclusion
This report clearly defines the Student Enrollment System project. The system vision document
for this system is clearly defined in this report. Vision document covers all the problem
statements of the project with Listing all the system capabilities. In last the system benefits are
clearly defined here. This report has all the stakeholder’s information for student enrollment
system. The feasibility and risk analysis are also done in this project. This system is developed to
give easy access to the students and teachers for communication and other activities. Students
can avoid old offline college system and save time for their studies.

References
Medved, D. P. (2017). Enacting Vision and Navigating Change Case Study for New School
Designers and Stakeholders.
Bydžovská, H. (2016). A comparative analysis of techniques for predicting student performance.
In Proceedings of the 9th International Conference on Educational Data Mining (Vol. 2016).
Miller, B. (2016). Building a student-level data system. Center for American Progress, May, 23.
Lile, J. R., Ottusch, T. M., Jones, T., & Richards, L. N. (2018). Understanding college-student
roles: Perspectives of participants in a high school/community college dual-enrollment
program. Community College Journal of Research and Practice, 42(2), 95-111.
McAdam, M., Miller, K., & McAdam, R. (2016). Situated regional university incubation: A
multi-level stakeholder perspective. Technovation, 50, 69-78.
Nasution, M., & Ginting, M. (2018, September). Financial and economic analysis of
development of Bajayu irrigation Serdang Bedagai. In IOP Conference Series: Materials Science
and Engineering (Vol. 420, No. 1, p. 012009). IOP Publishing.
Aven, T. (2015). Risk analysis. John Wiley & Sons.