Detailed Project Plan for New Student Induction Event - LSBM204, 2020
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AI Summary
This project plan outlines the framework for a three-day student induction event, designed to welcome new students and familiarize them with the institution. It details scope management, including a project description, objectives, assumptions, and constraints. The plan also encompasses time management, with a schedule, milestones, and Gantt chart. Cost management includes a budget breakdown, while the communication plan identifies stakeholders and their communication needs. Finally, a risk management plan addresses potential challenges and mitigation strategies. The project aims to create a sense of belonging, provide essential information, and ensure a smooth transition for new students. The plan includes detailed timelines, resource allocation, and responsibility matrices to ensure successful execution. This is a comprehensive document outlining the project's various aspects, from initial planning to the final execution stage, to ensure that the event is effective and successful.

Project Plan for the academic year it will take place in late September 2020-
INDUCTION-event day
INDUCTION-event day
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Contents
Section 1. Scope Management Plan.....................................................................3
1.1 Project Description.................................................................................................... 3
1.2 Project Scope........................................................................................................... 4
1.3 Assumptions............................................................................................................. 4
1.4 Constraints................................................................................................................ 5
1.5 Project Roles and Responsibilities.........................................................................5
1.6 Responsibility Assignment Matrix (RAM) – [ Optional ]..........................................6
1.7 Project Work-breakdown Structure (WBS)................................................................7
1.8 WBS Dictionary – [ Optional ]...........................................................................8
Section 2. Time Management Plan.......................................................................9
2.1 Project Milestones – [ Optional ] ..............................................................................9
2.2 Project Activity/Time/Dependency base table ..........................................................9
2.3 Project Network Diagram .........................................................................................9
2.4 Project Gantt Chart .........................................................................................9
Section 3. Cost Management Plan......................................................................10
3.1 Cost Breakdown and Budget..................................................................................10
3.2 Project Cost Baseline........................................................................................... 10
Section 4. Communication Management Plan....................................................11
4.1 Project Stakeholders...............................................................................................11
4.2 Stakeholder Communication Plan...........................................................................11
Section 5. Risk Management Plan......................................................................12
6.1 Risk Identification, Analysis and Action Plan .........................................................12
6.2 Project Risk Matrix – [ Optional ]............................................................................12
Section 1. Scope Management Plan.....................................................................3
1.1 Project Description.................................................................................................... 3
1.2 Project Scope........................................................................................................... 4
1.3 Assumptions............................................................................................................. 4
1.4 Constraints................................................................................................................ 5
1.5 Project Roles and Responsibilities.........................................................................5
1.6 Responsibility Assignment Matrix (RAM) – [ Optional ]..........................................6
1.7 Project Work-breakdown Structure (WBS)................................................................7
1.8 WBS Dictionary – [ Optional ]...........................................................................8
Section 2. Time Management Plan.......................................................................9
2.1 Project Milestones – [ Optional ] ..............................................................................9
2.2 Project Activity/Time/Dependency base table ..........................................................9
2.3 Project Network Diagram .........................................................................................9
2.4 Project Gantt Chart .........................................................................................9
Section 3. Cost Management Plan......................................................................10
3.1 Cost Breakdown and Budget..................................................................................10
3.2 Project Cost Baseline........................................................................................... 10
Section 4. Communication Management Plan....................................................11
4.1 Project Stakeholders...............................................................................................11
4.2 Stakeholder Communication Plan...........................................................................11
Section 5. Risk Management Plan......................................................................12
6.1 Risk Identification, Analysis and Action Plan .........................................................12
6.2 Project Risk Matrix – [ Optional ]............................................................................12

Section 1. Scope Management Plan
1.1 Project Description
This project is a welcoming and induction event for the next academic year students. This
will be a tree day event that is planed to welcome new students in the next academic year and
make them aware of institution in which they will complete their education. This report will be
providing a complete a outline to make event effective and successful. The planning of the project
will be consists of time scheduled for event, financial planning for welcoming and induction
program, communication management plan and risk management plan to complete event without
any failure.
1.1.1 Project Description
In the new academic year different new students will be joining the university and will become part
of it. This event is all about greet them effectively with people of institution, infrastructure and
facilities that will be provided to them with in the promises. The Welcoming program will be all
about interaction between institution and new comers. The induction program will be about
making new students aware of the organization and make them familiar with different processes
and activities of university throughout the complete year.
1.1.2 Project Objectives
The main objective of this project are-
1. To develop effective Management plan for welcome and induction program for next
academic year with in 2 months.
2. Develop sense of belonging in students towards institution
3. To provide required information to the student to develop their knowledge.
4. To develop a complete outline of welcome and induction event for effective completion.
5. To develop a risk management plan to reduce the chances of major and minor failures.
1.2 Project Scope
The main purpose of the welcome and induction event is to provide crucial and
information that students will need to perform efficiently with in the university. They will be
introduced to the faculty and education process. This is how students will feel comfortable with in
the institution. This is how they will be able to select college for their further education.
1.3 Assumptions
There are assumption need to be made about the project plan to make it much easier to
follow and make whole event systematic. The assumptions that are made for project plan.
1.1 Project Description
This project is a welcoming and induction event for the next academic year students. This
will be a tree day event that is planed to welcome new students in the next academic year and
make them aware of institution in which they will complete their education. This report will be
providing a complete a outline to make event effective and successful. The planning of the project
will be consists of time scheduled for event, financial planning for welcoming and induction
program, communication management plan and risk management plan to complete event without
any failure.
1.1.1 Project Description
In the new academic year different new students will be joining the university and will become part
of it. This event is all about greet them effectively with people of institution, infrastructure and
facilities that will be provided to them with in the promises. The Welcoming program will be all
about interaction between institution and new comers. The induction program will be about
making new students aware of the organization and make them familiar with different processes
and activities of university throughout the complete year.
1.1.2 Project Objectives
The main objective of this project are-
1. To develop effective Management plan for welcome and induction program for next
academic year with in 2 months.
2. Develop sense of belonging in students towards institution
3. To provide required information to the student to develop their knowledge.
4. To develop a complete outline of welcome and induction event for effective completion.
5. To develop a risk management plan to reduce the chances of major and minor failures.
1.2 Project Scope
The main purpose of the welcome and induction event is to provide crucial and
information that students will need to perform efficiently with in the university. They will be
introduced to the faculty and education process. This is how students will feel comfortable with in
the institution. This is how they will be able to select college for their further education.
1.3 Assumptions
There are assumption need to be made about the project plan to make it much easier to
follow and make whole event systematic. The assumptions that are made for project plan.
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1. The resources that will be used in the event will be renewable and sustainable.
2. Complete process will be designed to be effective and influential for students.
3. The welcome and induction event will be more interactive not one way communication.
1.4 Constraints
Constraints for this project are related to the factors that are not in control of project team. Some
of the main constraints for the projects are-
1. the budget of the three event is fixed and it is not possible to extent this budget due to extra
expenses,
2. the time of the event is predefined so any kind of timing related issue can not be entertained in
the project planning.
3. The changes in the plan can not be implemented on high level at implement stage.
4. The delays in the project implementation should be avoided.
1.5 Project Roles and Responsibilities
In the project planning different members will required to complete project with high effectiveness.
Different roles and responsibility of these members will be-
Member Role Responsibility
Project Manager The responsibility of the project
manager is to manage all the
operations with in the project.
This is responsibility reduce the
chances of failure with in the
project with cost and time
efficiency.
Resource Manager The role of the resource manager
is to ensure the availability of
various resources that are
required for the successful
implementation of project.
The responsibility of resource
manager is to make the
resources available that are
suitable for the project.
Team Member Develop better coordination to
successful implementation or
project.
Make effective communication
with team members to avoid any
kind of failure with in the project.
Functional Manager The main role of the functional
manager is to manage the
This is responsibility of the
functional manager to effectively
2. Complete process will be designed to be effective and influential for students.
3. The welcome and induction event will be more interactive not one way communication.
1.4 Constraints
Constraints for this project are related to the factors that are not in control of project team. Some
of the main constraints for the projects are-
1. the budget of the three event is fixed and it is not possible to extent this budget due to extra
expenses,
2. the time of the event is predefined so any kind of timing related issue can not be entertained in
the project planning.
3. The changes in the plan can not be implemented on high level at implement stage.
4. The delays in the project implementation should be avoided.
1.5 Project Roles and Responsibilities
In the project planning different members will required to complete project with high effectiveness.
Different roles and responsibility of these members will be-
Member Role Responsibility
Project Manager The responsibility of the project
manager is to manage all the
operations with in the project.
This is responsibility reduce the
chances of failure with in the
project with cost and time
efficiency.
Resource Manager The role of the resource manager
is to ensure the availability of
various resources that are
required for the successful
implementation of project.
The responsibility of resource
manager is to make the
resources available that are
suitable for the project.
Team Member Develop better coordination to
successful implementation or
project.
Make effective communication
with team members to avoid any
kind of failure with in the project.
Functional Manager The main role of the functional
manager is to manage the
This is responsibility of the
functional manager to effectively
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operations at implementation
stage.
distribute the resources to avoid
delays in project.
Team Leader Role of the leader is to guide
team to complete the particular
task.
The role of the team leader is to
effectively guide all team
members to avoid failure and
miscommunication with in the
project.
1.6 Responsibility Assignment Matrix (RAM) –
Project
manager
Resource
manager
Team member Functional
Manager
Team leader
Managing
activities
A,P P S P,A
Manage
procedure
S,P P,A
Implementation
process
A A S P,A
Budget
Planning
S,A A,P P P
Risk
Management
A,P S P,A
P = Primary Responsibility
S = Secondary Responsibility
A = Approval
1.7 Project Work-breakdown Structure (WBS)
stage.
distribute the resources to avoid
delays in project.
Team Leader Role of the leader is to guide
team to complete the particular
task.
The role of the team leader is to
effectively guide all team
members to avoid failure and
miscommunication with in the
project.
1.6 Responsibility Assignment Matrix (RAM) –
Project
manager
Resource
manager
Team member Functional
Manager
Team leader
Managing
activities
A,P P S P,A
Manage
procedure
S,P P,A
Implementation
process
A A S P,A
Budget
Planning
S,A A,P P P
Risk
Management
A,P S P,A
P = Primary Responsibility
S = Secondary Responsibility
A = Approval
1.7 Project Work-breakdown Structure (WBS)

1.8 WBS Dictionary – [ Optional ]
WBS Level WBS Level Discription
Scope Management 1 Evaluation of Scope of the project
Time management 2 Outline the complete procedure
Cost Management 3 Budget planning
Communication
Management
4 Coordination planning
Risk Management 5 Reduction of the rik
WBS Level WBS Level Discription
Scope Management 1 Evaluation of Scope of the project
Time management 2 Outline the complete procedure
Cost Management 3 Budget planning
Communication
Management
4 Coordination planning
Risk Management 5 Reduction of the rik
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Section 2. Time Management Plan
2.1 Project Milestones
Project milestone termed out as the management tool that used as delineate a point within
project schedule. However, milestones aids to keep projects on track with help of undertaking
the effective tracking on major events, dates, decision and deliverable.
â—¦ Start and end dates for project phases-
â—¦ Key deliverable
â—¦ Client and stakeholders approval
â—¦ Important meetings and presentation-
â—¦ Key dates and outages
2.2 Project Activity/Time/Dependency base table
Task Name Dura
tion Start Finish Predecess
ors
W
BS
Project
planning
2
days
Fri
9/18/2
0
Mon
9/21/2
0
1
Defining
induction
purpose
2
days
Fri
9/18/2
0
Mon
9/21/2
0
1.1
Define project
parameters
3
days
Tue
9/22/2
0
Thu
9/24/2
0
2 1.2
Developing
preliminary
integrated
schedules
1
day
Fri
9/25/2
0
Fri
9/25/2
0
2,3 1.3
Schedule
designing
2
days
Mon
9/28/2
0
Tue
9/29/2
0
4,2 1.4
Discussion on
budget
1
day
Wed
9/30/2
0
Wed
9/30/2
0
4,5 1.5
Approval from
authority
1
day
Thu
10/1/2
0
Thu
10/1/2
0
6 1.6
2.1 Project Milestones
Project milestone termed out as the management tool that used as delineate a point within
project schedule. However, milestones aids to keep projects on track with help of undertaking
the effective tracking on major events, dates, decision and deliverable.
â—¦ Start and end dates for project phases-
â—¦ Key deliverable
â—¦ Client and stakeholders approval
â—¦ Important meetings and presentation-
â—¦ Key dates and outages
2.2 Project Activity/Time/Dependency base table
Task Name Dura
tion Start Finish Predecess
ors
W
BS
Project
planning
2
days
Fri
9/18/2
0
Mon
9/21/2
0
1
Defining
induction
purpose
2
days
Fri
9/18/2
0
Mon
9/21/2
0
1.1
Define project
parameters
3
days
Tue
9/22/2
0
Thu
9/24/2
0
2 1.2
Developing
preliminary
integrated
schedules
1
day
Fri
9/25/2
0
Fri
9/25/2
0
2,3 1.3
Schedule
designing
2
days
Mon
9/28/2
0
Tue
9/29/2
0
4,2 1.4
Discussion on
budget
1
day
Wed
9/30/2
0
Wed
9/30/2
0
4,5 1.5
Approval from
authority
1
day
Thu
10/1/2
0
Thu
10/1/2
0
6 1.6
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Draft event
program
2
days
Fri
10/2/2
0
Mon
10/5/2
0
7,2 1.7
Implementation 2
days
Thu
9/24/2
0
Fri
9/25/2
0
2
Guest list
preparation
1
day
Tue
10/6/2
0
Tue
10/6/2
0
8 2.1
Prepare
communication
message for the
academic year
students
3
days
Wed
10/7/2
0
Fri
10/9/2
0
10 2.2
Produce
attendance list
2
days
Mon
10/12/
20
Tue
10/13/
20
11 2.3
Fund allocation 2
days
Mon
10/12/
20
Tue
10/13/
20
11,2,8 2.4
Setting
technical team
for arrange
sound and
speakers for
induction
program
1
day
Wed
10/14/
20
Wed
10/14/
20
12,13 2.5
Program 3
days
Thu
10/1/2
0
Mon
10/5/2
0
3
Drafting of
induction
program
1
day
Thu
10/15/
20
Thu
10/15/
20
14 3.1
Host
confirmation
2
days
Fri
10/16/
20
Mon
10/19/
20
16,2,8,14 3.2
Organization
accommodation
facilities
2
days
Tue
10/20/
20
Wed
10/21/
20
17 3.3
Communication
1
day
Thu
10/22/
20
Thu
10/22/
20
18 3.4
Print invitation 3
days
Fri
10/23/
20
Tue
10/27/
20
19,2,16 3.5
program
2
days
Fri
10/2/2
0
Mon
10/5/2
0
7,2 1.7
Implementation 2
days
Thu
9/24/2
0
Fri
9/25/2
0
2
Guest list
preparation
1
day
Tue
10/6/2
0
Tue
10/6/2
0
8 2.1
Prepare
communication
message for the
academic year
students
3
days
Wed
10/7/2
0
Fri
10/9/2
0
10 2.2
Produce
attendance list
2
days
Mon
10/12/
20
Tue
10/13/
20
11 2.3
Fund allocation 2
days
Mon
10/12/
20
Tue
10/13/
20
11,2,8 2.4
Setting
technical team
for arrange
sound and
speakers for
induction
program
1
day
Wed
10/14/
20
Wed
10/14/
20
12,13 2.5
Program 3
days
Thu
10/1/2
0
Mon
10/5/2
0
3
Drafting of
induction
program
1
day
Thu
10/15/
20
Thu
10/15/
20
14 3.1
Host
confirmation
2
days
Fri
10/16/
20
Mon
10/19/
20
16,2,8,14 3.2
Organization
accommodation
facilities
2
days
Tue
10/20/
20
Wed
10/21/
20
17 3.3
Communication
1
day
Thu
10/22/
20
Thu
10/22/
20
18 3.4
Print invitation 3
days
Fri
10/23/
20
Tue
10/27/
20
19,2,16 3.5

Post event
promotions
2
days
Wed
10/28/
20
Thu
10/29/
20
20 3.6
Closure 1
day
Sat
10/10/
20
Sat
10/10/
20
4
End of project 1
day
Fri
10/30/
20
Fri
10/30/
20
21 4.1
2.3 Project Network Diagram
2.4 Project Gantt Chart
promotions
2
days
Wed
10/28/
20
Thu
10/29/
20
20 3.6
Closure 1
day
Sat
10/10/
20
Sat
10/10/
20
4
End of project 1
day
Fri
10/30/
20
Fri
10/30/
20
21 4.1
2.3 Project Network Diagram
2.4 Project Gantt Chart
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Section 3. Cost Management Plan
3.1 Cost Breakdown and Budget
Activities Cost
Personal 120
Marketing 200
Food 200
Drinks 220
Promotions printing 200
Total 940£
Henceforth, the estimated cost breakdown for the project is 940$.
3.2 Project Cost Baseline
Task Name
D
ur
at
io
n
Star
t
Fini
sh
Prede
cesso
rs
Reso
urce
Name
s
Cost
Project
planning
2
d
a
ys
Fri
9/1
8/2
0
Mo
n
9/2
1/2
0
$410.0
0
Defining
induction
purpose
2
d
a
ys
Fri
9/1
8/2
0
Mo
n
9/2
1/2
0
huma
n
resou
rce
$50.00
3.1 Cost Breakdown and Budget
Activities Cost
Personal 120
Marketing 200
Food 200
Drinks 220
Promotions printing 200
Total 940£
Henceforth, the estimated cost breakdown for the project is 940$.
3.2 Project Cost Baseline
Task Name
D
ur
at
io
n
Star
t
Fini
sh
Prede
cesso
rs
Reso
urce
Name
s
Cost
Project
planning
2
d
a
ys
Fri
9/1
8/2
0
Mo
n
9/2
1/2
0
$410.0
0
Defining
induction
purpose
2
d
a
ys
Fri
9/1
8/2
0
Mo
n
9/2
1/2
0
huma
n
resou
rce
$50.00

Define
project
parameters
3
d
a
ys
Tue
9/2
2/2
0
Thu
9/2
4/2
0
2
huma
n
resou
rce
$50.00
Developing
preliminary
integrated
schedules
1
d
a
y
Fri
9/2
5/2
0
Fri
9/2
5/2
0
2,3
finan
cial
resou
rce
$100.0
0
Schedule
designing
2
d
a
ys
Mo
n
9/2
8/2
0
Tue
9/2
9/2
0
4,2
techn
ical
resou
rce
$50.00
Discussion
on budget
1
d
a
y
We
d
9/3
0/2
0
We
d
9/3
0/2
0
4,5
huma
n
resou
rce
$50.00
Approval
from
authority
1
d
a
y
Thu
10/
1/2
0
Thu
10/
1/2
0
6
huma
n
resou
rce
$50.00
Draft event
program
2
d
a
ys
Fri
10/
2/2
0
Mo
n
10/
5/2
0
7,2
huma
n
resou
rce
$60.00
Implementa
tion
2
d
a
ys
Th
u
9/2
4/2
0
Fri
9/2
5/2
0
$290.0
0
Guest list
preparation
1
d
a
y
Tue
10/
6/2
0
Tue
10/
6/2
0
8
finan
cial
resou
rce,
huma
n
resou
rce,
techn
ical
resou
rce
$50.00
project
parameters
3
d
a
ys
Tue
9/2
2/2
0
Thu
9/2
4/2
0
2
huma
n
resou
rce
$50.00
Developing
preliminary
integrated
schedules
1
d
a
y
Fri
9/2
5/2
0
Fri
9/2
5/2
0
2,3
finan
cial
resou
rce
$100.0
0
Schedule
designing
2
d
a
ys
Mo
n
9/2
8/2
0
Tue
9/2
9/2
0
4,2
techn
ical
resou
rce
$50.00
Discussion
on budget
1
d
a
y
We
d
9/3
0/2
0
We
d
9/3
0/2
0
4,5
huma
n
resou
rce
$50.00
Approval
from
authority
1
d
a
y
Thu
10/
1/2
0
Thu
10/
1/2
0
6
huma
n
resou
rce
$50.00
Draft event
program
2
d
a
ys
Fri
10/
2/2
0
Mo
n
10/
5/2
0
7,2
huma
n
resou
rce
$60.00
Implementa
tion
2
d
a
ys
Th
u
9/2
4/2
0
Fri
9/2
5/2
0
$290.0
0
Guest list
preparation
1
d
a
y
Tue
10/
6/2
0
Tue
10/
6/2
0
8
finan
cial
resou
rce,
huma
n
resou
rce,
techn
ical
resou
rce
$50.00
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