Greenwich University Student Presentation Competition Project Report

This project report outlines the comprehensive planning and management of a student presentation competition, focusing on the theme of 'Sustainable Business 2018' at Greenwich University. The report details the project's scope, including objectives, deliverables, technical requirements, and milestones. It presents a Work Breakdown Structure (WBS), Gantt chart, and budget, along with stakeholder management and risk management strategies. The report covers various aspects such as venue selection, audience identification, and promotional activities. Technical requirements like registration databases, CCTV, and social media are also discussed. The project aims to deliver a successful event within a £3000 budget and a 49-day schedule, emphasizing effective communication, resource management, and evaluation to ensure high-quality project delivery. The report also includes a detailed activity list and milestone schedule.

Running head: STUDENT PRESENTATION COMPETITION
Student Presentation Competition
Project Planning and Managament
Name of the Student
Name of the University
Author Note

STUDENT PRESENTATION COMPETITION
Table of Contents
Introduction......................................................................................................................................3
Task 1: Scope of the Project............................................................................................................3
1. A Project Objectives................................................................................................................3
1. B Deliverables.........................................................................................................................3
1. C Technical Requirements.......................................................................................................3
1. D Milestones............................................................................................................................3
1. E Limitations and Exclusions..................................................................................................4
Task 2: WBS....................................................................................................................................4
Activity List:................................................................................................................................4
Task 3: Project Plan.........................................................................................................................6
3. A Gantt Chart...........................................................................................................................6
3. B Budget:.................................................................................................................................8
3. B Network Diagram...............................................................................................................10
Task 4: Stakeholder Management.................................................................................................10
Task 5: Risk Management.............................................................................................................10
Task 6: Project Evaluation.............................................................................................................10
Conclusion.....................................................................................................................................10
Bibliography..................................................................................................................................10

STUDENT PRESENTATION COMPETITION
Introduction
This report aims at delivering all the necessary objectives and aspects related to the
successful deployment of an event within the college campus. Event organization needs proper,
effective managerial, and leadership for the successful delivery of the program and acquire
needed output of the project (Kerzner 2013). This report presents the activities and milestones of
the organized event for the student presentation competition within the Greenwich University
and allow the students and other business executives to listen to the ideas and innovations
presented by the student. The theme of the presentation is the ‘Sustainable Business 2018’ and
thus, venue and operations will be executed considering this topic as the theme of the project.
This report emphasizes on the scope of the project including the objectives milestones,
deliverables, milestones, and technical requirements needed for the successful delivery of this
event. Based on the activities and milestones a WBS chart has been presented describing all the
activities included in the project initiation, planning, execution and closure. Budget and schedule
related to the activities and deliverables have also been expressed in this report considering the
budget of £ 3000 and schedule of 49 days. Stakeholder management skills have also been
expressed in this report considering the roles and responsibilities of every stakeholder associated
with the event. Risk management strategies and Evaluation program is also expresses in this
report considering the uncertainties those might affect the delivery of the project.
Task 1: Scope of the Project
1. A Project Objectives
For the successful accomplishment of this event ‘student presentation competition’, it is
necessary to take proper decisions as a chief student representative and develop feasible

STUDENT PRESENTATION COMPETITION
objectives for the constraints of the project (Davenport 2013). Following objectives are helpful in
accomplishment the major activities and milestones of the project:
 To present the precise schedule for the project that is capable of delivering the activities
of the project minimum time span without hampering or altering the quality of the event
 To deliver the project within the expected budget of £ 3000 and limit all the resources
within I without lacking on any aspect
 To enlist all the major activities those are considerable factors of the project and not
leaving behind a single activity that could affect the project in future
 To present a WBS and Gantt Chart for the proper demonstration and planning of the
project including the timeline and budget of the project in manner to consider that every
aspect has been accomplished in an efficient and effective manner
 To present a network diagram and critical path that can be helpful in saving time for the
project delivery that can limit the activities and allow the manager to complete the project
before the estimated time
 To effectively and efficiently manage the project stakeholders and lead to a proper
communication between them for the consideration of effective completion and
deployment of the event (Li 2013)
 To execute proper and efficient risk management strategies considering every activity
and prioritizing them for the later considerations and manage the project fluently
 To evaluate and monitor the growth of the project and make changes wherever, changes
are necessary for the enhancement in the quality of the project

STUDENT PRESENTATION COMPETITION
1. B Deliverables
Following are the list of deliverables that need to be accomplished in an effective and
efficient manner for the successful delivery of the project:
Project initiation will be including the planning related to the estimation, schedule and
resources needed for the delivery of the project as mentioned in the activity chart below.
Planning will be including the venue selection, invitations and other miscellaneous arrangements
and estimation at the prior of the project execution in manner to validate the expenses within the
expected budget and schedule (Friedman, 2013). Thereafter, the project will be executed
considering the path planned at the planning phase of the project and everything should be
executed within that expected arrangements including the budget and the time. The presentation
competition will be held at the selected venue and proper measures will be taken into
consideration while delivering the risk management through estimating the risks those might
affect the successful delivery of the project (Neves, 2014). Following is the list of activities those
needs to be accomplished for the effective and efficient deployment of the project:
SL. No. Task Name
1 Student Presentation Competition
1.1 Event Requirements
1.1.1 Competition Objectives
1.1.2 Location for the Competition
1.1.3 Milestone 1: Completion of requirement Analysis
1.1.4 Amenities
1.1.4.1 Stage, Sound, Internet, and AV
1.1.4.2 Beverages and Food Service
1.1.4.3 Catering
1.1.4.4 Parking place
1.1.4.5 Emergency Exit
1.1.4.6 Hosting with entertainment
1.1.4.7 Milestone 2: Completion of Amenities analysis
1.2 Identification of audience list

STUDENT PRESENTATION COMPETITION
1.2.1 Academics from external Universities
1.2.2 Business Experts
1.2.3 Milestone 3: Listing Audience Completed
1.3 Venue Selection
1.3.1 Site visiting
1.3.2 Venue selected
1.3.3 Deposits
1.3.4 Contract
1.3.5 Milestone 4: Completion of Venue Selection
1.4 Event Promotion
1.4.1 Posters
1.4.2 Social Media advertisement
1.4.3 Seminars
1.4.4 Milestone 5: Promotion Phase Completed
1.5 List of Audience
1.5.1 Students registration
1.5.2 Telephonic conversation with business experts
1.5.3 Listing of the Audience
1.5.4 Milestone 6: Audience Listing Completed
1.6 Risk Management
1.6.1 External Risks
1.6.2 Internal Risks
1.6.3 Risk mitigation activities
1.6.4 Milestone 7: Accomplishment of Risk Management Strategies
1.7 Project Evaluation
1.7.1 Monitoring
1.7.2 Auditing
1.7.3 Applying Changes
1.7.4 Milestone 8: Evaluation Completed
1.8 Project Closure
1.8.1 Score Card Collection
1.8.2 Calculation of total points
1.8.3 Identification of winners
1.8.4 Prize distribution
Table 1: List of Activities
1. C Technical Requirements
Technical requirements are another major objectives for the accomplishment of the
project constraints in an effective and efficient manner those will be altering the effect of the

STUDENT PRESENTATION COMPETITION
development and growth of the project. Following is the list of technical requirements for the
execution of the activities within the project:
A registration database that will be saving the data related to the individuals willing to
participate in the competition and their personal information. Users will be providing their
personal information for participating in the completion and this will be allowing easy access to
the individuals’ information and necessary data including counting and categories (Ward and
Peppard 2016).
CCTV will be needed for monitoring the venue of the event in manner to look after every
individual and activities and take necessary action against the unwanted or wanted activities.
This will be ensuring the security of the venue where the project is being delivered.
Social media pages will be needed for the promotional activities and ensuring that every
individual within the campus is well aware with the event that is about to be happening in the
college.
Telephone, email, and messaging applications and technologies will be needed in manner
to be connected with the volunteers and executives of the project. A radio system will also be
needed for the effective communication between the individuals during the execution of the
project and while accomplishing the activities at different phases such as venue decoration,
chairs establishment, and many more. These will be helpful in eliminating the communication
gap and that will be resulting in the better and high quality delivery of the event that will be
completely feasible according to the planning.
Computer systems and internet connection will be needed for the data recording
processes and other miscellaneous activities including sound, lighting, and other activities. This

STUDENT PRESENTATION COMPETITION
will allow the managers to keep track of every individual and their roles and responsibilities.
This will also be helpful in monitoring the development and growth of the project along with the
staffs growth and development and constantly monitor the individual growth and development.
Transporting system will be needed for delivering the arrangements in effective and
efficient manner and ensure that the resources are available enough for the project (Bajekal et al.
2017). This will ensure that the resources are being made available within the time and even
staffs can take benefit for saving time and contributing more on the successful deployment of the
event.
1. D Milestones
Sl. No.
Task Name Durati
on Start Finish
Prede
cessor
s
1 Milestone 1: Completion of requirement
Analysis 0 days Wed 4/4/18 Wed 4/4/18 4
2 Milestone 2: Completion of Amenities
analysis 0 days Fri 3/30/18 Fri 3/30/18 12
3 Milestone 3: Listing Audience
Completed 0 days Tue 4/10/18 Tue 4/10/18 16
4 Milestone 4: Completion of Venue Selection 0 days Mon
4/16/18 Mon 4/16/18 22
5 Milestone 5: Promotion Phase Completed 0 days Tue 4/24/18 Tue 4/24/18 27
6 Milestone 6: Audience Listing
Completed 0 days Fri 5/4/18 Fri 5/4/18 32
7 Milestone 7: Accomplishment of Risk
Management Strategies 0 days Thu 5/10/18 Thu 5/10/18 37
8 Milestone 8: Evaluation Completed 0 days Tue 5/15/18 Tue 5/15/18 42

STUDENT PRESENTATION COMPETITION
Table 2: List of Milestones
1. E Limitations and Exclusions
Following is the list of the limitations those cannot be extended or altered at any cost and
all the project constraints should be delivered considering these limitations:
Budget: The estimated budget of the project is £ 3000 and all the activities, milestones,
resource allocation and human power needs to be completed within this budget. The budget of
the project has been estimated accordingly and the specifics of the project will be delivered
within this budget without altering the quality of the project.
Schedule: The schedule of the project is for 49 days that can be reduced through applying
critical path analysis however; it cannot be extended for more than this schedule (Hernández et
al. 2016). Thus, the manager will have to follow the presented schedule strictly without lagging
in any factor for the delivery of the project in efficient and effective manner and of high quality.
Resources: The schedule and budget of the project has been limited within £ 3000 and 49
days that result in the limitation to the resources, as altering the resources will be affecting the
schedule and budget of the project.
Contingency Plan has been excluded from this project considering that the uncertainties
will not be happening and there will not be any delay in the project delivery (Teller and Kock
2013). It has been considered that there will not be any uncertainty within the project that will
need the additional financial help for the maintenance or project execution.
Task 2: WBS

Running head: STUDENT PRESENTATION COMPETITION
Figure 1: WBS for the Event
(Source: Created by Author)

Running head: STUDENT PRESENTATION COMPETITION
Activity List:
WBS Task Name Duration Start Finish Predec
essors
1 Student Presentation Competition 49 days
Mon
3/26/1
8
Thu 5/31/18
1.1 Event Requirements 24 days
Mon
3/26/1
8
Thu 4/26/18
1.1.1 Competition Objectives 1 day
Mon
3/26/1
8
Mon 3/26/18
1.1.2 Location for the Competition 6 days
Tue
3/27/1
8
Wed 4/4/18 3
1.1.3 Milestone 1: Completion of
requirement Analysis 0 days Wed
4/4/18 Wed 4/4/18 4
1.1.4 Amenities 23 days
Tue
3/27/1
8
Thu 4/26/18
1.1.4.1 Stage, Sound, Internet, and AV 7 days Thu
4/5/18 Fri 4/13/18 4
1.1.4.2 Beverages and Food Service 4 days
Tue
4/10/1
8
Thu 4/26/18 4
1.1.4.3 Catering 6 days
Fri
3/30/1
8
Mon 4/16/18 3
1.1.4.4 Parking place 3 days
Thu
4/12/1
8
Mon 4/16/18 4
1.1.4.5 Emergency Exit 3 days Thu
4/5/18 Mon 4/9/18 4
1.1.4.6 Hosting with entertainment 4 days Tue Fri 3/30/18 3

STUDENT PRESENTATION COMPETITION
3/27/1
8
1.1.4.7 Milestone 2: Completion of
Amenities analysis 0 days
Fri
3/30/1
8
Fri 3/30/18 12
1.2 Identification of audience list 7 days Mon
4/2/18 Tue 4/10/18
1.2.1 Academics from external
Universities 3 days Mon
4/2/18 Wed 4/4/18 12
1.2.2 Business Experts 4 days Thu
4/5/18 Tue 4/10/18 15
1.2.3 Milestone 3: Listing Audience
Completed 0 days
Tue
4/10/1
8
Tue 4/10/18 16
1.3 Venue Selection 26 days
Wed
4/11/1
8
Wed 5/16/18
1.3.1 Site visiting 14 days
Fri
4/13/1
8
Wed 5/16/18 16
1.3.2 Venue selected 2 days
Wed
4/11/1
8
Thu 4/12/18 16
1.3.3 Deposits 2 days
Tue
4/17/1
8
Tue 4/24/18 20
1.3.4 Contract 2 days
Fri
4/13/1
8
Mon 4/16/18 20
1.3.5 Milestone 4: Completion of Venue
Selection 0 days
Mon
4/16/1
8
Mon 4/16/18 22
1.4 Event Promotion 24 days
Tue
4/17/1
8
Fri 5/18/18