Sustainability in ICT Planning and Design Project - University Report

This document is a comprehensive project report focusing on sustainability in ICT planning and design. It covers a range of topics, including best practices for sustainable ICT, environmental legislation, and work health and safety considerations. The project delves into calculating ICT carbon footprints, analyzing energy consumption, and discusses policy development processes. It also explores energy audit methodologies, the impact of BYOD (Bring Your Own Device) on ICT sustainability, and the commonalities between sustainability and quality assurance systems. Furthermore, it summarizes systems and procedures to aid in achieving workplace sustainability, alongside a case study on how organizations can integrate sustainability into ICT projects and analyze energy audit data. The report provides practical insights and solutions for organizations aiming to implement sustainable ICT practices.

Running head: SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
Name of Student:
Name of University:
Author note:

1SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
Table of Contents
A. Assessment 1:..................................................................................................................2
a. Knowledge Assessment..................................................................................................2
B. Assessment 1 – Observation Checklist...........................................................................8
C. Assessment 2:..................................................................................................................9
b. Performance Assessment (Skills)....................................................................................9
D. Assessment 2 – Observation Checklist.........................................................................11
E. Assessment 3:...................................................................................................................12
c. Self-paced Activities.....................................................................................................12
F. Assessment 3 – Portfolio Checklist..................................................................................12
G. Assessment 4:................................................................................................................14
d. Presentation...................................................................................................................14
H. Assessment 4 – Observation Checklist.........................................................................14

2SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
A. Assessment 1:
a. Knowledge Assessment
1. As an individual working in the ICT sector, you have been asked to become a member
of your organisation’s newly formed business unit ‘Green Team’. This team is
responsible for helping to introduce best sustainability practices into your workplace.
In return for your commitment you will receive resource efficiency training. Once
trained, describe what you will be expected to do.(discuss best practice approaches
relevant to own work area)
Solution: Sustainability can be described as development that fulfil the requirements
of the current generation without sacrificing the power of future generation to deal
with their requirements(Sutriadi 2018). Surveying the planet’s resources, interpreting
how the ecosystem functions and searching for livelihood within the limitation of
ecology are involved in Sustainability.
If fewer materials are used during the production of ICT equipment then it would
need less source therefore(Sowan and Tahboub 2015). Thin equipment should be used
such as smaller laptops and notebooks.
Sustainable ICT equipment is generated by using less energy. Renewable sources can
be used for implementing less energy.
Using sustainable ICT equipment is beneficial for the organization as it produces less
waste when the equipment is built, transported, used and disposed of(Dzogbede and
Afun 2015). As these equipment requires lesser resource and fewer accessories it has
been found that often these resources are disposed of without even using. The
packaging material should be made of recyclable material.

3SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
2. A business realises that it does not have a formal process in place to identify changes
to environmental / sustainability legislation and standards. What sources can it use to
locate new information about such changes and how should identified changes be
communicated to its employees? (explain environmental or sustainability legislation,
regulations and codes of practice applicable to the industry and organisation)
Solution: Environmental codes of practise for the industry are generally prepared by
the infrastructure of the industry, which advises the members of the organization or
industry to prevent environmental harm. Moreover, every member should be advised
how to cause less harm to the environment and use lesser resource(Nofadhila, Prasetio
and Sofyan 2018). Acting in accordance with an accepted code of practice is optional
but by proving one’s own compliance, anyone can defend a charge of illegal cause of
environmental harm.
Sustainability is the essential key of the success factors that required to be considered
for implementing and managing the ICT projects.
The environment laws applies to specific activities of business in the license form.
From the federal, state and local agencies of environment the approvals for
environmental licenses can be obtained.
3. Introducing sustainability initiatives into a workplace may have unintended
consequences that affect Workplace Health and Safety. Explain, with examples, why
WHS should be considered when introducing new sustainability initiatives.(discuss
and explain work health and safety (WHS) implications for new policy)
Solution: The work activities in the organization should get introduced to new
initiatives for sustainability(Rout, Paul and Panigrahi 2015). Consulting with the
employees of the ‘Green Team’ is effective to develop new initiatives, some of them
could be:

4SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
 To resolve work health and safety issues
 Regular monitoring of worker’s health and their working conditions
 To provide proper information and training
New initiatives should be clear to every employees so that they set out role of safety
and health representatives(Hilty and Aebischer 2015). Proper law to have health and
safe committees should be there in the workplace, although many workplaces do have
these laws. Moreover, according to ‘The Work Health and Safety Regulations’ an
employee must collaborate with the policies that conducts the business associating to
health and safety at the workplace that has been informed to the employees.
4. Explain the steps required to calculate an ICT carbon footprint for a department.
(explain how to estimate CO2 emissions)
Solution:The carbon footprint is the entire amount of greenhouse gas emissions that
exist in the surrounding, that are caused by the human activities, due to the revolution
of Industry, etc. and ICT carbon footprint refers to the amount of carbon generated by
the sector of Information and Communication Technology.
The steps that are required to calculate the carbon footprint:
i. At first proper reason for calculating the carbon footprint is determined.
ii. Three scopes need to be considered, Scope1 computes the impact the organization i.e.
emissions generated by assets of the Green Team.
Scope2 computes the amount of carbon that is consumed including use of electricity
and natural resources.
Scope3 computes the effect of carbon on the employees and on the contractors and
that has been generated by them.

5SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
iii. After calculating the emissions the aim of the next step is to reduce these emissions.
iv. This step involves informing the stakeholders about the targets that are being tracked,
by providing the sustainability report.
5. A server runs 24 hours a day. Assume the device uses 2,100 watts per hour and
electricity currently costs $0.35 per KWh. Calculate the average monthly power cost
of running the server. Show your calculations. (summarise ICT power consumption
calculations)
Solution:The electronic devices or appliances that are used in daily life are reflected
in the electric bill that are provided every month(Higón, Gholami and Shirazi 2017).
Estimation of the usage is necessary to have control.
Calculation:
Run time of the server = 24 hours.
Power consumption in 1 hour = 2100 watt = 2.1 KW
Cost of electricity for 1 KW = $0.35
Therefore, 2.1 KW cost of electricity = $0.735
Now, Machine run time in 1 month = 24 * 30 = 720 hours.
Therefore power consumption in 720 hours = 1512 KW.
Cost of electricity for 1512 KW = (0.735 / 2.1) * 1512
= 0.35 * 1512
= 529.2
Therefore the monthly power cost for running the server is $529.2 (ans).

6SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
There is use of significant amount of energy resource in an organization. Systems
with high efficiency represents 50% of electricity(Pazowski 2015). The advancements
in Technology such as evolving thin laptops or computers are most likely to reduce
the power demand(Asongu, Le Roux and Biekpe 2018). Energy consumption of the
computers can be monitored if proper management is applied.
6. Why is it recommended that sustainability policy development is done using a
continuous, iterative approach? (discuss policy development processes and practices)
Solution:The iterative strategy for the development of the organization is the
foundation of the agile practices of the software development(Lautenschutz et al.
2018). There are some policy development processes, which are as follows:
 To enhance the development of ICT applications
 To improve the environment of the workplace regarding privacy, by providing
information regarding security, etc.
 To develop an enabling environment for open-data policies, regulations, laws.
 To promote innovations.
The iterative approach is suitable for project that are required for evolving, which
involves simplifying the complex challenges, clarification of the issues, serving
according to the needs, to maintain the healthy engagement of the strategies and lastly
to make the employees understand the requirements.
7. How would an energy auditor conduct an audit which satisfied the requirements of
AS/NZ 3598?(summarise power consumption audit methodology)
Solution: The energy audits can be categorized into two types: the extended audits
and the walk through(Gholami et al. 2017). The standard of AS/NZ3598 covers three
stages of audit, the first stage involves the evaluation of the overall energy

7SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
consumption, benchmarks of the effect of energy, etc. The second stage involves,
identifying the amount of energy that are being supplied, usage of the energy. And the
third stage is involved in detailed analysis of energy, savings and cost(Freeman,
Elmirghani and Despins 2017). After that the review of the Client is required to select
the employees to conduct the auditing process. Then next steps are analysing the
frequency of the audits, monitoring the energy management and measurements, etc.
8. Explain how the practice of BYOD (Bring Your Own Device) can impact ICT
sustainability. (identify principles, practices and available tools and techniques of
sustainability management relevant to the telecommunications industry)
Solution: BYOD refers to Bring Your Own Devices, this phenomenon defines that
the employees of the organization need bring their own devices such as smart phones,
laptops in the workplace. The organization can accept and implement its policy,
regular checking of the suitable framework of security(Ashcroft et al. 2019). The
skills of the IT professionals must be upgraded and broadened according to the policy
and to establish the acceptable policies that would be used.
9. Sustainability practitioners work with energy efficiency, supply chain behaviour,
reduced waste, and a strong focus on reputation management. The quality assurance
practitioners aim to create lean operations, reduce waste, and improve efficiency.
Discuss the commonality between the two systems. (describe quality assurance
systems relevant to own organisation)
Solution:
Sustainable practices:
 To suggest tips to reduces waste production, to lower the energy use and to
maintain recycling procedures.
 To consult with all the employees regarding facilities to achieve the goals.

8SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
 To convey the messages of positivity by revealing the success stories of
sustainability.
10. Explain why many modern ICT organisations are adopting sustainability systems
andprocedures, like environmental KPI reporting. (summarise systems and procedures
to aid in the achievement of workplace sustainability)
Solution: Modern organizations are taking initiatives to adopt sustainable methods to
reserve the natural resources, to increase the availability of different facilities for
longer term as saving is involved, to regulate the wealth, to maintain the good
working conditions for the employees. For the welfare of the Organization these
things need to be maintained.
B. Assessment 1 – Observation Checklist
1. Discuss best practice approaches relevant to own work area.
Satisfied
2. explain environmental or sustainability legislation, regulations and codes of practice
applicable to the industry and organisation
Satisfied
3. Discuss and explain work health and safety (WHS) implications for new policy
Satisfied
4. explain how to estimate CO2 emissions
Satisfied
5. summarise ICT power consumption calculations
Satisfied
6. discuss policy development processes and practices
Satisfied

9SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
7. summarise power consumption audit methodology
Not Satisfied
8. identify principles, practices and available tools and techniques of sustainability
management relevant to the telecommunications industry
Satisfied
9. describe quality assurance systems relevant to own organisation
Not Satisfied
10. summarise systems and procedures to aid in the achievement of workplace
sustainability
Satisfied
C. Assessment 2:
b. Performance Assessment (Skills)
1. How can this KPMG case study assist someone who is responsible for planning and
integrating sustainability into information and communications technology (ICT)
projects? (plan and integrate sustainability into information and communications
technology (ICT) projects by devising strategies to conserve resources)
Solution: KPMG has improved in great percentage to conserve the resources of the
environment by keeping limitation in the usage, proper applications of the procedures.
The strategies that have been applied by KPMG will inspire many organizations for
sustainability.
Strategies that can be integrated:

10SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
 The carbon emissions can be reduced by putting limitation of the usage and energy
saving can be achieved. Before implementing the strategies the overviewing the crisis
is necessary.
 Focusing on the recyclable programs and to demonstrate the energy efficiency.
 The employees of the organization can help others to understand the effect of
mankind on the environment. Hence the organization can control the effects.
 Remote sensing, telemetric systems are some of the tools of ICT that can help in
developing the environmental practices.
To set rules for the organization so that the employees can have manner to mitigate
against the impacts of the environment.
2. For a multinational operation like KPMG, what approach would they have used when
analysing energy audit data on enterprise resource consumption? (analyse energy
audit data on enterprise resource consumption)
Solution:To analyse the energy audit data efficiently then high-quality energy audits
are required. There should be qualification criteria for the experts that are working in
the organization. Appropriate qualification would serve better certification schemes
for the providers of the energy audits. Public authority activity enables the constant
control of the technical competence of assessments. Necessary skills of the
professionals is necessary for efficient and high-quality energy audits. The
arrangement to offer proper training to fulfil to meet the technical objectives,
competence and reliability. The availability of the employees should be maintained so
that the strategies can provide efficient outcomes.
3. What are some of the issues a multinational operation that operates in over 150
countries faces when attempting to benchmark against industry best practice?

11SUSTAINABILITY IN ICT PLANNING AND DESIGN PROJECT
(Develop and monitor policies for review and improvements, benchmarking against
industry best practice and attempting new approaches continuously over time).
Solution:Policies for development:
 The policies of the organization can be developed according to the need hence,
identifying the needs of development is necessary such as saving the resources like
paper, limited usage of materials.
 Responsible individual should be allocated to obtain efficient outcomes.
 Gathering information regarding the sections that need to be developed.
 If the policies are consulted with the employees then the possible implications can be
considered(Acton et al. 2016). Hence, the policies can be developed according to
different point of views.
Benchmarking is used to compute the processes that are internally held against the
external standard. It helps the managers to analyse the best practice that can be
applied, to focus on the further improvements and to perform well to meet the
expectations of the customer. It compels the organization to examine the successful
strategies used by other organizations of comparable type, methods to adopt relevant
methods to gain more efficiency. Management of skills, alignment of strategy,
management of technology, satisfying the need of customers, communication
networks are some activities that can be set as benchmarks by the organization.
D. Assessment 2 – Observation Checklist
1. Plan and integrate sustainability into information and communications technology
(ICT) projects by devising strategies to conserve resources.
Satisfied
2. Analyse energy audit data on enterprise resource consumption.