BSBSUS501 - Develop Workplace Sustainability Policy Report

This report delves into the creation and implementation of sustainability policies within a business context. It emphasizes the importance of a clear strategy and commitments that affect all stakeholders, including the government and the community. The report outlines key steps in developing a sustainability policy, starting with risk assessment and considering various aspects such as resource consumption, supply chain, and employment practices. It explores different techniques for presenting policy information, like step-by-step listing, playing script, action condition logic, and decision tables. Furthermore, the report discusses stakeholder engagement, including internal and external stakeholders, and the use of social media for effective communication. It provides an example of a sustainability workforce policy for the Meet Green Company, highlighting its vision, principles, and commitments to environmental and social responsibility.

PLANNING SUSTAINABILITY POLICY
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PLANNING SUSTAINABILITY POLICY
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Success in a business is determined by the strategies and commitments of the overall staff
of the business. A business, therefore, has to have a clear outline of the strategy and the
commitments. Sustainability policy refers to the outline of the business strategy and the
commitments. The policy affects all the stakeholders of the business and the government. A
policy that is related to the environment, for instance, should state the sustainability
considerations in conjunction with the business decision. It is also accompanied by a plan on
how to tackle issues that may arise. The policy should also put into consideration all the needs of
stakeholders including the entire community.
When coming up with a policy, in-house assessment of risks is the first step that one
should take. The risk assessment will help one to understand the impacts that the business has on
the society and the environment. In the case of a manufacturing business, use of recourses from
the environment directly such as energy consumption should be put into consideration. Also,
think about the processes involved in the delivery of the products. Your policy should be based
on what you should do to make improvements on the above-mentioned issues. For the society,
look at how the business affects the local people. This involves employment and suppliers you
make to the people.
Creation of a sustainability policy does not have a certain layout. However, the creation
of the policy results from the requirements of the supply chain. In the development of the
sustainability policy, one should the client's own copy so that the policy can reflect what the
client desires. The sustainability policy should be simple to understand. It should also state the

mission and the visions of the business and the objectives. The policy should not be too long so
that it can easily be understood. The appropriate length is not more than a single page. When
coming up with the policy one should address the following four key areas. One is a commitment
to reduce and prevent impacts on the environment. In addition, commitment to meet the legal
requirements, which are involved in the business, laws of the country. In addition, we are to
improving on sustainability performances and finally communication and management of the
policy.
The different aspects of the business which should be considered while coming up with a
sustainability policy includes the chain of supply and marketplace. Choosing suppliers on
sustainability criterion is not practical. Costs, reliability, and quality of the supplier should also
be considered. In the policy, therefore you can include sourcing target and plans, promoting
sustainability to your stakeholders and suppliers and a requirement that all the suppliers to
provide their policy. Also, involve social impact and community investment. Questions based on
donations and participation in charitable work should be asked.
The other important aspect is the employment practices of the organization. Including the
employees in your initiatives, the employees are able to contribute a lot to the reduction of the
environmental impacts. It is also proven that engaging employees in decision-making motivates
them thus they become more productive. One may start with the obvious things about
employment practice. This includes reviewing contracts to minimize the legal requirements.
After the senior manager has signed the sustainability policy, it should be distributed to the
employees. Completion of a sustainability policy is a communication tool thus one should not
finish the policy and stop there. The customers, stakeholders and the customers should share the
policy. After a group of people has studied the policies, the policy is viewed in a specific date to

be able to maintain the relevance of the policy. Engaging with suppliers reduces the
environmental impacts even further.
There are different techniques which can be employed in coming up with a sustainability
policy. The technique enables separation of straight texts and ideas. To determine which
technique is more effective we need to explore all the techniques. To start with, we have step by
step listing technique. It is a process of making the message in sustainability policy visible in an
easier way. when writing a policy busing the above technique, full sentences or phrases ending
with the colon are used for the introductory statement starting on the list. All the steps should be
listed separately to prevent missing of a step. In addition, the list should be in a logical sequence
to the reader. Also, write the list should in parallel structures throughout. Lastly, for the
systematic listing technique active voice should also be used for sentences that are complete.
The second technique is playing script. An excellent technique makes the message in the
policy understandable and visible to the reader. The technique splits each statement and actions
into two parts. These parts are action and responsibility. The technique is mostly used for
procedures and at times for policy writing. Action condition logic is another technique that can
be used in writing a policy. It is appropriate for writing both the procedure and policies. It
involves stating the action and then the condition for the action to take place is stated. The
technique may be reversed in certain conditions. This is mostly when the policies outline one
condition at a given time. Last but not list there is the Decision Tables Techniques. It applies the
Action Condition Logic technique but now in table form. This is to be able to make complex
instructions easier for the reader to understand. They may be used as a summary of the text or by
themselves.

The process involved in the creation of the sustainable policy should follow the following
steps. It is important for the company to set its objectives before it starts the actual process of
becoming sustainable. It is also important to be able to decide who in the organization is stated
with the responsibility to ensure that the company is a success. The policy will only act as a
roadmap to give directions in achieving the set objectives. It also outlines the company’s reasons
to undertake this work and its intentions. The policy also states the driving forces for the
company towards its success. Understanding who the policy is made for is also an important
aspect in the process of making a sustainability policy. The policy is vital for both external and
internal use. It will be used to communicate your objectives with your future and current
employees and ensure that they will be in your support. The policy is also referred to when
making changes in the business to be able to clarify the need for the changes. The policy will
inform the stakeholder, investors, board of directors, clients or shareholders of your goals. Also
shows what standards you expect from your suppliers.
In the sustainability policy, one should include the following things. Start by mentioning
the organization's vision. The vision should be a sentence of around 10 words that give a
description of your ideal product service and outcome. Principles are also part of the policy. The
principles will enable one to get the best way to respond to challenges or opportunities in a way
that resembles your vision on sustainability. It will also outline the impacts that are key to the
environment and the society. In the section of principles, you can also provide the reference of
the achievement business has made out of commitments. It also outlines what the business aims
in the next year, and how you will continue with the project in the year. The policy should also
incorporate commitments from senior persons in the business. the date of renewal

Different ways can be used to ensure that the stakeholders are engaged in the
sustainability policy. In the experiences, it has been found that even though the engagement of
stakeholders in sustainability is critical it has often been overlooked. The stakeholders should be
engaged as soon as possible rather than trying to involve them later on. Gaining an understanding
of their issues and perspectives will help bring up a good approach to sustainability policy at the
start. An organization also needs to have an internal way of aligning the interest of the
stakeholders and the decision makers in the organization. in addition, the business should
identify and give the internal stakeholders because the engagement of the external stakeholders
takes more time than internal education.
Use of social media is also another effective way of engaging the stakeholders in the
sustainability policy. It has become an increasingly essential way of getting the stakeholders
involved in the policy within a reasonable time. For instance, Twitter is very important in
linking, tying together and promoting communication. Therefore, one should be able to use the
appropriate media to be able to talk about sustainability efforts. When it comes to consumer
engagement there is a lot that one is required to do because of the believes that the consumers
have. Many consumers believe that they do not have any impact on the environment. Therefore,
one should be able to come up with ways to educate the consumers on the sustainability policy.
Below is an example of a sustainability workforce policy for the Meet Green Company.
This company deals with different events preparations and conduction. The company works with
different companies in the world to make the different events for their businesses. They make
the events more memorable in that all the participants and the sponsors would want to come back
for such an event. The company has to have a sustainability policy that will be able to maintain
the relationship with the sponsors and the customers. The policy states the objectives of the

company and the way to prevent negative impacts from the workplace to the environment. This
is also one of the things that the company needs to accomplish. This is for the company to
maintain a good relationship with the stakeholders. The policy is written in the technique of
listing the ideas in the policy.
Sustainability policy for a given company
MEET GREEN SUSTAINABILITY POLICY TEMPLATE
Vision
Strive to make the planet better by ensuring production of the better event
Principles
The way we approach our business is guided by our commitment to the below principle;
Integrity, leadership, transparency, stewardship, and continuous improvement.
Important issues
We face many opportunities and challenges. We have therefore prioritized to address the
following issues due to the direct impacts they have on our stakeholders; Accessibility, water
conservation, health and safety, climate change and financial solvency.
Scope and our commitment
 This policy will regulate all the events that are hosted by our organization. This includes
sponsorship s and events we pay for and host. All the objectives under this policy are to
be upheld by all the contractors and staff. They are to uphold the policy objectives to the

furthest extent within the current budget. They are to inform the managers of the barriers
that may prevent goals achievement.
 We are committed to educating those parties which we can attend their events though we
are not the decision makers. This is because we are aware of our limited impact on third
parties who organize an event that we may attend.
 We are committed to working in accordance with the laws and regulations and
voluntarily going ahead the legal requirements in an objective to increase innovations and
demonstration of good leadership. This is to the issues that affect our shareholders and
our business. In everyday activities, we want to build a quality life for our clients,
employees, suppliers and event participants.
Objectives
We commit to:
1. To reduce the impacts of the environment in areas of water, energy, waste, and air. This
is by reducing the use of energy in the offices and emissions because of our staff travel.
2. Voluntarily donate resources as a way to give back to the community.
3. Make sure that the kind of supply chain that we apply has responsible environmental and
social practices.
4. Be more innovative to be able to minimize the negative impacts to the environment and
improve integration in the economy.
Reporting
Our progress on the realization of the goals will be reported externally every year. We
will hold internal reviews by the seniors for at least one year and reviews on management
will be conducted quarterly.

Implementation strategy
The managers of the business will implement the following policy. The things
that the business has prioritized include supply chain, products, and environmental
regulations. The managers are putting all the effort to ensure that the business in
compliance with the environment. We strive to make 100% compliance to the
environment in all the activities that are carried on in our organization. We are also
continuously working towards creating environmental awareness among the employees.
This is through training, effective networking, and programming. The business is also
committed to its duty to safeguard important public resources, which is the environment.
The company is also responsible for establishing an environment that is conducive for the
employees of the business.
Communication strategy
After creating the sustainability policy, one needs to communicate the policy to
the stakeholders for implementation. First, the manager needs to outline all the problems
in a very creative way. Discussing issues out climate change and global crises, hunger,
and other issues may be impersonal. One has to come up with a way to discuss the issues
in a more creative way. In addition, one should also offer valuable advice which can be
put into action. Coming up with useful information to the audience is a better way of
spreading awareness about the environment. It is also a good way to make the consumer
goodwill strong.
In an effort to communicate the policy on should follow the following guidelines.
First, be clear on the goals that you set for the businesses. This is because it is more likely
that staff will question your motives. Outlining some of the goals will motivate the staff

to take part in the policy. Secondly on should be able to make the policy personnel. You
need to show the staff that the policy will benefit them individually. In addition, one is
supposed to recognize achievements in the process of communication. Recognize some
of the things the staff has ever achieved to increase the positivity of the strategy. Another
important part of communication is consistency. Putting together the sustainability
communications it is easier for employees to recognize the efforts build from each other
and compliment towards the business vision.
During communication of the policy, one should not reinvent the wheel. One
should be able to look at the organizations and identify the areas that are supposed to be
changed. Revise the communication made to the staff and put the sustainability message
to the existing channels. Keep the communication process simple. Avoid getting bogged
down with long lists of the business background information. The communication
method should be simple because the employees will not look into the details but will
skim the information provided.
Lastly, we have to evaluate and update the policy. After evaluation, share the
impacts of the policy on the staff. use of large formal reports may be useful in showing
the effects of implementing of the policy. However, it is very necessary to tell the
employees what affects their efforts brought to the policy. Being patient to the outcomes
of the policy is also an important aspect. This is because the sustainability policy, may
not be leading in the things that are competing for attention and time of the employees.