QA Higher Education: Sustainable Business Project Report and Analysis

This report analyzes a sustainable business project undertaken by QA Higher Education, focusing on a business trip to Uganda. It begins with an introduction to sustainable business management, emphasizing its importance in corporate social responsibility and supply chain management. The report is structured into two parts. Part 1 includes a sample Project Initiation Document (PID) detailing budget allocation for activities like food, entertainment, and timescales. It also outlines project objectives, the waterfall model approach, key staff roles, and a stakeholder analysis. A Work Breakdown Structure (WBS) is also provided to divide the project into manageable tasks. Part 2 presents a risk register, identifying potential risks such as loss of reputation, natural disasters, and financial shortages, along with their likelihood and impacts. A short report discusses the need for quality leadership in project management and highlights the role of a successful project manager in cost estimation, customer satisfaction, and overall project development. The report concludes by emphasizing the importance of effective project management in achieving sustainable business goals.

Sustainable Business

Table of Contents
INTRODUCTION...........................................................................................................................2
PART 1............................................................................................................................................2
Sample Project Initiation Document (PID)............................................................................2
Work Breakdown Structure....................................................................................................2
PART 2............................................................................................................................................2
Risk Register..........................................................................................................................2
Short report.............................................................................................................................2
CONCLUSION................................................................................................................................2
REFERENCES................................................................................................................................4

INTRODUCTION
Sustainable business management depict the future oriented academic tract that leads to
offer suitable knowledge and understanding to the students in terms of being responsible and
sustainable business management. It tends to undertake supply chain, sustainability culture and
corporate social responsibility. In regard of this, effective management of project is important in
terms of initiating, planning, implementing, controlling and closing the whole task in terms of
achieving suitable success and objectives in given period of time (Nosratabadi and et. al., 2019).
For this, the report is based on the case study of QA higher education in terms of conducting
business trip for the sustainable projects in Uganda. The report is based on the business project
and a trip that undertake project initiation document and work breakdown structure. In addition
to this, the report tends to cover things about risk register that undertake every risk factor which
is linked with the project. Along with this, it also covers the short report which is being
developed by explaining the needs of quality leadership and determine various project
methodologies.
PART 1
Sample Project Initiation Document (PID)
Budget Information
It is an essential activity which is being related with the development of effective division
of financial resources. By considering the business trip of QA higher education has the budget of
£60,000. Hence, the budget is discussed as below:
ACTIVITIES SUB-ACTIVITIES SUB-ACTIVITIES
AMOUNT AMOUNT (£)
Food and Drinks
Starters 3000
Drinks 1500
Main Course 4000
Dessert 1500 10000
Entertainment Museums 15000

Theme Parks 10000
Shows 7000
Souvenirs 13000
Zoos and Parks 5000 50000
TOTAL 60000
Hence, the above discussed budget is required to classify things as per the suitable
activities which are discussed below:
Food and Drinks: These activities are related with the overall arrangement of food and
beverages for the whole trip. Moreover, by undertaking the overall cost which is £10,000 is the
initiated cost for the overall activities as it leads to undertake several types of drinks, starters,
dishes and desserts that undertake the suitable cost according to the needs.
Entertainment: In terms of entertainment, it undertakes various places to visit that helps in
developing knowledge and understanding including theme parks, shows, souvenirs, zoos and
parks that undertake different cost according to their image (Shakeel and et. al., 2020). In regard
of this, all the amount was effectively funded by students and for this, the collective cost is
£50,000.
Timescales:
It is considered as the important aspect to organise any sort of trip by classify all the
activities by setting timescale in terms of making sure regarding the completion of whole work at
the given period of time. Hence, it the suitable timescale is discussed as below:
ACTIVITIES FOR TRIP TIMESCALE
Project Initiation 1.5 Week
Project Planning 1 Week
Project Execution 2 Weeks
Project Closure 3 Days
Objectives:

Every event has its own targets and objectives which are being required to determine in
terms of making sure for the overall development and achievement of suitable objectives. Hence,
several objectives are discussed as underneath:
 By undertaking the suitable trip, the company need to conduct effective planning in terms
of attracting and developing useful knowledge and understanding that tends to improve
the scope of education among the life of students.
 Another objective is to motivate students for the better practices and updated
technologies in order to develop their overall personality.
Approach:
For any kind of event, it is important for company to effectively choose suitable
strategies in terms of developing and implementing plan (Smith, 2019) (Bocken, Boons and
Baldassarre, 2019). Hence, the QA higher education tends to use waterfall model in terms of
completing their project which is being discussed as below:
 Requirements: This stage depict the whole project which is being concerned with the
identification of several resources, methods, deliverables and prominent tools that are
important for the overall project.
 Design: According to this step, company tends to develop plan for the suitable designing
and planning of trip as it undertakes the effective identification of display, food, drinks
and so on.
 Implementation: It depict the overall growth and development of project like, hiring
coordinator and trip guide, provide suitable knowledge for the overall development and
so on.
 Verification and maintenance: It refers to the suitable closure of an event that tends to
undertake the overall management of its activities, record changes and test them
according to the result.
Key Staff:
There are several key individuals who are concerned with the overall project which is
being discussed as underneath:
 Trip organiser: These individuals undertake the overall management of an event that
include the suitable allotment, development of targets, controlling and monitoring of the
overall task.

 Marketing manager: These individuals are responsible for marketing of trip in terms of
improving the scope for tenancy.
 Catering manager: These individuals are responsible for the food and beverages and also
leads to manage it in an effective manner as per the need of students.
Stakeholders Analysis:
These stakeholders are required to identify things in terms of fulfilling the needs of event.
For this, several stakeholders are discussed as below:
 College management: These individuals are the essential stakeholders for the project
which that leads to undertake the overall management of college, as they are interested in
order to have more and more students to offer suitable facilities (Haseeb and et. al.,
2019).
 Students: These individual need effective opportunities and facilities for the overall
development of career. Hence, the trip leads to recognise the prominent advantages that
would be offered regarding suitable services to their students.
 Parents: They need developing, safe and supportive environment for their students in
terms of completing their overall situation. Hence, the event is conducted in an effective
manner by considering proper communication and suitable conditions in terms of
satisfying their parents.
Work Breakdown Structure
Work breakdown structure (WBS) is a method in which a single project is divided in the
hand of various members who have suitable skill to handle given part of project perfectly. This
method is used to reduce the burden and stress of manager. Coordination among team members
is very necessary in WBS as they all required to submit their part of project on time to the leader
so the leader will merge their parts of task and make a single project. It also helps in increasing
the skills of members while doing work together in various fields. Communication should must
be there between teammates for handling project smoothly (Haseeb and et. al., 2019). Good
plaining is the first step which should be conduct in applying this method. Plan for WBS should
be set keeping in mind that which member is good in which skill. Therefore, assigning the
technical task to technical person related to the same field and assigning the managerial task to
management expertise person in the same field and so on. After appropriate planning manager
must prepare a written document detailed about which task is allotted to whom and in what time

they will complete the task. After this, manager hand over the task to team members. The work
breakdown structure and Gantt chart of the suitable activities are discussed as underneath:

PART 2
Risk Register
Risk register is a tool which is used to measure each and every part of risk related to the
organisation. It consists a list related to nature of risk, how it will affect the business, who will be
affected, time of the risk and etc. In general risk register is used to identify the risk at time and
take suitable steps to overcome this risks. Maintaining a risk register is a good habit for every
business so that in future their workings should not be stopped by any uncertainties (Raut and et.
al., 2019). The only disadvantage of risk register is that a lot of time is consumed in preparing it
and a highly skilled person who is experienced in forecasting risks shell be hired by the company

which makes it costly too. Hence, the risk assessment of QA higher education is mentioned as
underneath:
Risk Name and Description Likelihood and impacts
Loss of reputation This factor prominently impacts the company in terms of
protecting them as the event manager need to ensure regarding the
offered services that is allotted to attendees in terms of following
ethical practices to protect from facing legal actions.
Natural disaster It is related with natural disaster that occur because of any sort of
changes in nature and no one is accountable to prevent things
from it. As the insurance department take responsibility of it and
pay some sort of amount of loss which is being covered under
insurance (Tura, Keränen and Patala, 2019).
Last minute cancellations This risk occurs due the storage of promotion and prevent from it,
as it is the duty of marketing manager to promote their event to
collect things more publicly.
Threat from fire and short
circuit
It occurs due to the carelessness of technicians by which loss of
life can cause that can become threat over trip. In order to protect
from it, the technical department need to cross check suitable
arrangements in terms of setting up to get alert of it.
Food hygiene In terms of preventing from this, it is the duty of catering manager
to select suitable hygiene factors such as the use of clean utensils,
gloves and so on.
Loss of equipment It is related with issues regarding sound, stage problem and light.
In terms of protecting from it, they need to have suitable plans
and effectively check settings before starting the event.
Shortage of finance Here, the risk can be face at any period of time and to prevent
from it, managers also have reserves for emergency in regard of
finance.
Shortage of food It put negative impact on the image of institution and to prevent

from it, the organiser should make sure suitable quantity of food.
Injury to staff It is related with the cooperation and coordination among team
members that impact the overall system. In order to prevent from
it, the coordinator need to opt effective safety measures for their
staff members (Sanders and Wood, 2019).
Crowd management It is related with overall safety of students who are present for trip
and to protect them, the organiser need to manage the external
side crowd by ensuring the overall entry and exit of individuals.
Short report
Leadership is the process in which managers tends to use effective use for guiding, directing
and impacting their subordinates in terms of accomplishing the suitable objectives and goals. It is
the type of ability of leaders who leads to manage their workforce and encourage them in terms
of achieving suitable objectives.
Need for quality leadership
Here, the leader of trip need to provide high quality leadership in terms of accomplishing
effective development and growth regarding the project. For this, if leader of project wants to
accomplish growth then they are required to perform things effectively and also leads to gain
success when the workforce perform their task effectively.
Role of successful project manager
Project manager plays an important role in regard of planning, implementing, monitoring of
the overall project. Therefore, their roles are discussed as underneath:
 Estimation of cost and project development: It plays an important role as by this, the
organiser need to cut down cost of several activities by prominently forecasting activities
which are related with project and also analyse budget (Cosenz, Rodrigues and Rosati,
2020). In regard of this, they also tend to effectively analyse and review the overall
budget in order to make sure suitable actions according to the budget.
 Customer satisfaction: It depict the suitable responsibility of project manager to offer
suitable satisfaction to their customers. For this, the project tends to achieve growth and

success when the manager of QA higher education is happy as they workforce is satisfied
by offering satisfaction to their customers.
Therefore, the manager not only administer task but also leads to achieve growth and success
undertaking the motivational factor by offering guidance to employees. For this, if leaders have
shortage of suitable types of abilities by undertaking the fulfilment of needs of people and also
result as the failure of project (Belyaeva, Rudawska and Lopatkova, 2020). In regard of this,
there are several methodologies of project management which can be used by the manager of QA
higher education in terms of achieving success. For this, several methodologies are given as
underneath:
PRINCE2
This process is helpful in terms of managing the overall project by focusing over the use
of product based approach and also define the overall structure of institution (Reinhardt and et.
al., 2019). This methodology leads to offer effective control over the prominent resources which
are undertaken in the project. This procedure is given as underneath:
 Start the idea: According to this stage, the suitable analysis is done that depict the
prominent idea which is feasible or not. If yes, then convey it to the board of project and
then approve it.
 Initiate the idea: Various questions will occur in this phase and then depict the role of
managers in terms of defining it in an effective manner by processing it. Furthermore, it
undertakes the suitable management of strategies, construction of risk and so on as for
this, they tend to undertake proper control over it.
 Direct the project: This stage depict that the board of project is responsible for the
project by undertaking the decision making. In regard of this, they get power to take
initiate, delver and wind up the project (Leisen, Steffen and Weber, 2019).
 Control stage: According to this stage, the project manager tends to start assigning work
to workforce by observing their overall working and offer them suitable guidance.
 Managing product delivery: Here, the leader tends to manage the delivery of products by
cooperating with their team and project manager.
 Manage stage boundaries: It undertake two stages, first one in which the project
manager offers suitable summary of the overall performance and update of knowledge of
the project board (Soderstrom and Heinze, 2019). Moreover, in second stage, the project

board tends to use detailed information by developing effective understanding of current
stage and then approve updated plans.
 Close the project: This step tends to make sure regarding the accomplishment of suitable
objectives and goals of project before their development.
WATERFALL METHODOLOGY
This methodology has various stages to perform several activities and effectively used for the
company. For this, several steps are discussed as:
 Requirements: It depict the need of customers by collecting suitable things as this stage
is the beginning. Furthermore, it leads to reduce the involvement of customers on the
other side.
 Design: It is classified among the several sections such as physical and logical design as
this stage depict the suitable solution of things which are prominently possible.
Furthermore, physical design that undertake savvy ideas and solutions.
 Implementation: Here, it depicts the defined solutions which is executed and also set up
in two stages.
 Verification: Here, the products get released and then take overview by undertaking the
suitable products that leads to fulfil the needs which are being discussed in first stage.
 Maintenance: Here, the product is delivered to customers by managing and maintaining
delivery in an effective manner.
CONCLUSION
By undertaking the above discussion, it is being analysed that the project management is an
essential factor and it effectively undertake proper management and implementation of specific
activity or event. For this, the project initiation is the specific document that need to determine
things and required to implement the project. Furthermore, it includes work breakdown structure
that is useful in terms of analysing the several activities in terms of implementing event with
particular deadline. In addition to this, risk register is helpful to analyse the risk factor and also
justify suitable strategies. Lastly, the quality leadership is essential which is being selected by
company to enhance the performance of workforce and for this, they tend to opt two suitable
methodologies to ensure the successful completion of project.