Victoria University: Sydney Cycle and Bike Selling Project Report

This project management report details the development of a website and mobile application for Sydney Cycle and Bike Selling, aiming to transition the company from a manual to a computerized business system. The project addresses the limitations of the current manual processes, including inefficient data management, outdated expense management, and insufficient inventory control. The project's objectives include creating a dynamic online portal with features such as product information, online purchasing, and payment options. The project follows a structured approach, including detailed project planning, initiation, execution, and closing phases, with defined tasks, timelines, resource allocation, and cost analysis. The report also outlines the project's architecture, human resource requirements, material requirements, and the use of both Waterfall and Agile methodologies. Deliverables include computers, an internal server, a website, and a mobile application. The report includes a comprehensive bibliography and screenshots from MS Project, providing a thorough overview of the project's scope, execution, and outcomes, along with the associated management strategies.

Sydney Cycle and Bike Selling
A Project Management Report to convert
office system from Manual to Computerised
set-up

Present Business System- Sydney Cycle and Bike Selling
• The company is engaged in selling cycles and
bikes to domestic and international buyers;
• Commercial operation of the company is
depending upon manual system;
• The company is running its expense
management through static mode with fixed
budget setting and subsequent compliance to
that amount.

Problems faced by the Company with present system
• The company is lagging behind in the competitive
scenario due to old and cumbersome manual
process of running business;
• Present business system causing late response to
the customers due to improper information flow
caused by manual process;
• Receipt of order and subsequent execution make
the customers unsatisfied with executed
deliverance level of the company.

Drawback of present system
• Improper data management of customers
• Improper Manual Invoicing system
• Old process of Expense management with
manual system
• Inefficient Receipt management
• Manual and insufficient inventory
management with subsequent tracking
• Out-dated manual accounting system

Demand of the business
• Dynamic business portal with online
accessibility;
• The prescribed portal should provide access to
the stakeholders to meet their query about the
products with their features and price-tags;
• The online portal should provide different
information through different pages like Home,
Product- with features and images, Purchase,
Online Payment option and Contact-Us page.

Project Management- Step 1
• Architecture Diagram
Central Server
Company Operations
Server Administrator Access to Website through PC
Access to Application through
Smartphone
Firewall
Firewall
Customer

Project Management- Step 2
• Tasks with Time:
• Development and application of website for the
company : 138 Days( 05.07.19- 11.14.19)
1)Project Planning: 12 days(05.07.19-5.22.19)
2)Project Initiation : 34 Days(05.23.19-07.09.19)
3)Project Execution : 81 Days(07.10.19-30.10.19)
Project Execution: 11 Days(10.31.19-11.14.19)

Project Planning
• Project Planning process flow:
Identific
tion of
business
problem
Effect of
the
problem
with
respective
solution
Dicsussion
to find
Website and
Application
to reslove
the problem
Discussio
n of the
functional
itites of
the
Website
Grant Of
Approval
to go
ahead
with the
Project

Project Initiation
Project initiation process flow:
Role assignment of to
Role Assignment to
project team members
Debelopment of
Final Project Plan
Estimation of
anticiapted Time for
the project
Estimation of
Financials for the
proejct
Idntification of risk
and respective
managegment
Allocation of
financial budget to
the team
Recruitment of
Development Team
Procurement
of resources

Project Application
Project Execution
Installation of hardware
Procure
Hardware and
other relevant
hardware
Setting up
of Server
Installation
of
Hardware
Conductin
g test of
the
hardware

Project Closing
Project Appraisal
and review
Project
Documentation

Human Resource Requirement
IT Professionals with hierarchical level:
Project Manager
IT Supervisor
Hardware Specialist Website developer Application Developer