Detailed Event Management Report: Sydney New Year's Eve Fireworks Plan

This report details the event management plan for the Sydney New Year's Eve fireworks. It begins with an introduction outlining the assignment's objective: to create a comprehensive plan for the fireworks display. The infrastructure section covers essential requirements, including the number and quality of fireworks, equipment like ship containers and computers for coordination, wiring, decorative lighting, and safety measures such as fire extinguishers and fire brigade presence. The organizational structure focuses on Foti International Fireworks, the pyrotechnic crew, event managers, sponsors, videographers, media personnel, and waste management. Finally, a timeline is provided, detailing the 5-hour event, starting with a light and sound show, followed by various fireworks displays, with the most spectacular fireworks occurring between 11:30 PM and midnight. References to supporting documents are also included.

Running head: EVENT MANAGEMENT
Event Management
Name of the Student
Name of the University
Author Note

1
EVENT MANAGEMENT
Table of Contents
Introduction......................................................................................................................................2
Infrastructure needed.......................................................................................................................2
Organizational Structure..................................................................................................................3
Reference.........................................................................................................................................4

2
EVENT MANAGEMENT
Introduction
The aim of this assignment is to make a plan for the event of firework in Sydney at the
occasion of New Year eve. The total materials and infrastructure that is needed to organize the
overall events is mentioned in details along with the changes that occurred within the events. The
overall organizational structure of the event is also mentioned within the plan.
Infrastructure needed
The event of firework in the Sydney during the New Year Eve is one of the major
highlighting points within the city. It is important for the organizer to have a well-developed
infrastructure for conduct of the event.
All the crackers are the primary requirements for the event that includes 11000 shells, 25000
shooting comments along with 100,000 pyrotechnic effects that will be the major highlighting
point of the event. It is important to gather all the fireworks much before the day of the event.
The quality of the firework needs to be tested in order to ensure that they are able to display
properly during the event (Sydneymedia.com.au, 2017).
The ship container equipment of weight 120 tones is needed for both the event at 9pm
and at the midnight. It is also important to arrange the computers that will coordinate the entire
process. Sufficient supply of wiring is also necessary that will help to connect each individual
fire work according to their sequence. It is estimated that on approx 60km of wiring needs to be
arranged. Decorative lighting is also needed for increasing the beauty of the Sydney harbor.
Illuminated boats need to be gathered. 50 boats are needed for this purpose that will have the
capacity to carry 8000 passengers. There needs to be approx 130 firing points and all of that
needs to be well maintained (Campbell, 2017).

3
EVENT MANAGEMENT
It is also important to make arrangement for all type of accidents that can occur due to
uncontrolled spread of the Fire. Hence, it is important to arrange fire extinguisher and other
emergency supplies in case of any accidents. The fire brigade squad also needs to be present with
all their necessary equipment during the event.
Organizational Structure
The Foti International Fireworks will be in charge of the entire event. 45 pyrotechnic
crew members are needed, who will have the ability to work as a team lead by the event
manager. It is the duty of the event managers to make sure that all workers are able to collect the
firework materials that are needed for the event. They must also arrange for the sponsors that
will help them to make arrangement for the budget of the event. This will also help to improve
the popularity of the event show.
It is also important to higher professional videographer, who will record the whole events
for the rest of the world. The video then will be published in YouTube. Live broadcasting of the
event will also take place and hence, it is important to make space for the media personals.
Finally, it is the duty of the waste management team to collect all the waste materials of
the fire work events that will ensure no harm is done to the local environment.
Timeline of the Events
The event of the New Year Eve will be of 5 hours. It will start from 8 pm on 31 st
December and end at 1 am 1st January.

4
EVENT MANAGEMENT
In the first hour there will be light and sound show. For the next 3 hours there will the
showcase of various fireworks. Most of the attractive fireworks will be displayed between the
11:30 pm till the midnight.

5
EVENT MANAGEMENT
Reference
Campbell, S. (2017). Sydney fireworks welcome in 2017 with 'best New Year's Eve display'.
[online] mirror. Available at: http://www.mirror.co.uk/news/uk-news/new-years-eve-
2016-watch-9539335 [Accessed 17 Aug. 2017].
Sydneymedia.com.au. (2017). 2014 Sydney New Year’s Eve – fireworks facts - The City of
Sydney Media Centre. [online] Available at: http://www.sydneymedia.com.au/2014-
sydney-new-years-eve-fireworks-fact-sheet/ [Accessed 17 Aug. 2017].

6
EVENT MANAGEMENT