System Analysis and Design Report: Mooroolbark Real Estate Agency

This report provides a comprehensive system analysis and design for Mooroolbark Real Estate Agency. It begins with an executive summary outlining the agency's challenges, including issues with searching, payments, data updates, and manual property maintenance. The report details the agency's background, scope, and functional and non-functional requirements. It includes data dictionaries for customer and property tables, along with descriptions of key processes such as customer registration, property registration and update, and rent of property. The report concludes that the proposed system can address the agency's current issues by improving data flow, real-time information, and customer service. The report's analysis includes an examination of the current system's objectives and constraints, as well as the potential benefits of the proposed system. The provided bibliography offers additional resources for further study.

Running head: SYSTEM ANALYSIS AND DESIGN
System Analysis and Design: A Case Study of
Mooroolbark Real Estate Agency
Name of the Student
Name of the University

1SYSTEM ANALYSIS AND DESIGN5. CONCLUSION:
Executive Summary
The system design within the context of information system project management has a unique
value and significance within the system development part. The purpose of the work in this
report is to gather essential data for understanding the need of system and system requirements.
Mooroolbark Real Estate Agency is an organization working from a solitary office in an eastern
suburb of Melbourne. The problems that the organization is having are searching, payment
related issues, update property owner data and manual property maintenance activity. The system
objective is developing the systems means change in business and it is hard to change the whole
process of an organization. The data dictionaries are provided within the report for customer and
property table.

2SYSTEM ANALYSIS AND DESIGN5. CONCLUSION:
Table of Contents
1. Introduction:................................................................................................................................3
2. Organization Background Description:.......................................................................................3
3. Scope:..........................................................................................................................................5
4. Documentation:............................................................................................................................6
4.1 Data Dictionary:.....................................................................................................................6
4.2 Process Description:..............................................................................................................9
4.2.1 Key Processes:................................................................................................................9
4.2.2 Lower Level Process:.....................................................................................................9
5. Conclusion:..................................................................................................................................9
Bibliography:.................................................................................................................................10

3SYSTEM ANALYSIS AND DESIGN5. CONCLUSION:
1. Introduction:
The system design inside the setting of data framework venture administration has a
remarkable esteem and noteworthiness inside the framework advancement part. Through doing a
legitimate framework configuration process, the effectiveness, versatility and security of the
framework should be possible. The framework configuration can be alluded to the way toward
giving definition to the framework design, interfaces, modules and data. The planning is
improved the situation indicating the necessities. The framework examination is alluded to the
way toward partitioning the framework into segments keeping in mind the end goal to
distinguish the collaboration among the segments. Framework investigation likewise allude to
the strategy of making the framework prerequisites functionalities that are utilized for building
up the elements of the framework. Inside this report the framework investigation and
configuration has been led with regards to Mooroolbark Real Estate Agency framework.
The motivation behind the work in this report is to accumulate basic information for
understanding the need of framework and framework necessities. The report additionally goes
for dissecting the business foundation and procedures so business prerequisites can be seen
appropriately. The information word references (sensible and physical) enables the framework
examination to recognize the data that the framework will be working upon.
The report is comprising of organization foundation depiction, extent of the framework
and documentation. The organization foundation depiction permits to comprehend the
framework prerequisites (useful and non-practical) and these necessities are utilized for creating
word references.
The greater part of the information gave in the report depend working on this issue
investigation of Mooroolbark Real Estate Agency. The extra data required for basically
investigating the accumulated data was gathered from different articles, books and sites.
2. Organization Background Description:
Mooroolbark Real Estate Agency is operated through a single office that is located within
eastern suburb of Melbourne. The organization is consisting of an owner and ten staff. The deals
and rental staff both invest a considerable measure of their energy investigating properties. On

4SYSTEM ANALYSIS AND DESIGN5. CONCLUSION:
account of new properties they bring photos with a computerized camera and compose a
portrayal of the house including highlights and condition. This goes into an information catch
shape intended for them by Internet specialist organization (ISP). A Transmit catch is squeezed
and the information goes instantly to the Web webpage.
Rental staff are additionally in charge of examining investment properties in the interest
of proprietors to ensure they are kept in a decent condition. There are additionally reviews when
an occupant ends a rent that may influence the measure of attach to be returned. On fulfillment of
these reviews, a Property Inspection Report (PIR) is incorporated. One duplicate of this report is
put on document (sorted out one after another in order by road name) and another is sent to the
proprietor. Deals and rental staff are both paid on the premise of a retainer in addition to
commission on properties they lease or offer. The workplace staff, Felicity, Graham and Harriet
are utilized on a salaried premise (their profit are not reliant on commissions). Felicity and
Graham satisfy the secretary part, deal with all recording and create reports for outside and inside
utilization. These incorporate reports to proprietors demonstrating the arrival on their property,
gives an account of each inhabitant demonstrating their rental installment record, and reports
showing the support work that has been led on every property. They likewise handle various
standard letters that they customize and convey as required eg those identified with Rent Default,
Termination of Lease, and Maintenance Required.
Problems: The considerable business problems are as following.
1) Searching: The data required by the client is anything but difficult to discover in
the site. This issue is extremely significant to alleviate as this will lead the clients
to move to another association.
2) Payment Related Issues: The installment issues are comprising of late installment
ID, somewhat finished or under installment with regards to lease, meeting the
legitimate necessities in regards to change in lease and some more.
3) Update Property Owner Data: The client who possesses more than two property
makes it hard for the organization to make month to month rental checks. This
frequently prompts uncalled for data transmission to the property proprietors.
4) Manual Property Maintenance Activity: All the support exercises done over the
property are through physically. As there is no settled efficient announcing

5SYSTEM ANALYSIS AND DESIGN5. CONCLUSION:
approach, it will makes hard for the proprietor to perceive the effect of the support
and begins losing enthusiasm for rate of profitability over the upkeep procedure.
In the event that the procedures are impeded then Mooroolbark Real Estate Agency will
have the capacity to have better control over the business forms. The information stream among
the clients will be moved forward. The clients will have the capacity to see information
progressively and it will be exact. There will be no issues in regards to the lease business.
Current System’s Objectives and Constraints: The proposed system for Mooroolbark
Real Estate Agency is consisting of objectives like mitigating the data gathering and sharing
regarding the maintenance process, making the system information flow in real time, input only
the accurate data to the website, making the customers able to search intended data from the
website and many more.
The constraints are as following.
1) Developing the systems means change in business and it is hard to change the
whole process of an organization
2) Upgrading the system online can be a costly project
3) Running current system while developing a new one is a critical one
3. Scope:
Functional Requirements: The functional requirements of the system are as following.
1) Database: The database is a standout amongst the most vital necessity of the
framework. It will hold the information of the clients, offices, rents, exchanges
and properties.
2) Login: With a specific end goal to approve information access for various clients,
the login is an urgent necessity.
3) Register: Every one of the clients of the framework will be enlisted in an
unexpected way. They will be given a login id and secret word after enrollment.
4) Searching: The searching alternative inside the site itself will enable the clients to
see the proposed information with no additional exertion.
Non-Functional Requirements: The non-functional requirements are as following.

6SYSTEM ANALYSIS AND DESIGN5. CONCLUSION:
1) Security: The framework must have the capacity to keep the digital assaults.
2) Scalability: The framework ought to have the capacity to utilize assets according
to the business prerequisites.
3) Real Time Data: The information that will be inputted into the framework can be
seen by different clients progressively.
4. Documentation:
4.1 Data Dictionary:
Table Name: Customer
Attribute Description Update
Frequency
Example Key
Cust_ID The unique
identifier to
recognize each
row uniquely
Frequently customer1 Primary
Name The name of
the customer
Frequently Jessy James None
Address The address of
the customer
Frequently 3/4 Hyatt Street None
Home_Telephone_Number The home
telephone
name of the
customer
Frequently 001-4567888 None
Work_Telephone_Number The number of
the office of
the customer
Frequently 001-2245678 None
Mobile_Number The personal
contact number
of the customer
Frequently 99456787901 None

7SYSTEM ANALYSIS AND DESIGN5. CONCLUSION:
Email_Address The personal
email address
of the customer
Frequently [e-mail] None
Drivers_Licence_Number The driver’s
license number
of the customer
Frequently LI87654 None
Medicare_Number The Medicare
number in case
of driver’s
license number
is not available
Frequently TYS436T None
Passport_Number The passport
number in case
of driver’s
license number
and medicare
number is not
available
Frequently EQFT897654THH77 None
Table 1: Logical Data Dictionary of Customer Table
(Source: Created by Author)
Table Name: Property
Attribute Description Update
Frequency
Example Key
Property_ID The unique
identifier to
find the
information in
the row
Each Friday Property1 Primary
Name Name of the Each Friday Park Valley Centre None

8SYSTEM ANALYSIS AND DESIGN5. CONCLUSION:
property
Street The street at
which the
property is
located
Each Friday 123 Main Street
City The city at
which the
property is
located
Each Friday Adelaide None
State The state at
which the
property is
located
Each Friday NSW None
Type The type of the
property
Each Friday Home None
Status Whether the
property is
available or not
Each Friday Not Available None
Area The area
coverage of the
property
Each Friday 4.5 None
Price The price of the
property in $
Each Friday 145.00 None
Table 2: Logical Data Dictionary of Property Table
(Source: Created by Author)
Attribute Size Database Name Database
location
Data
Type
Name 20 Mooroolbark_Real_Estate.db Customer Table String

9SYSTEM ANALYSIS AND DESIGN5. CONCLUSION:
second row
Name 20 Mooroolbark_Real_Estate.db Property Table
second row
String
Table 3: Physical Data Dictionary of Name Attribute in Customer Table and Name
Attribute in Customer Table
(Source: Created by Author)
4.2 Process Description:
4.2.1 Key Processes:
Customer Registration: The customer registration is a vital process that is to be done. In
order to provide better quality of services, Mooroolbark Real Estate Agency must be able to store
all the basic data of the customer. The data will be collected by the system through internet and
stored in the database for further use. The customer data also provide the organization to keep
track of business processes in better way such as loaning a movie to a customer.
Property Registration and Update: The organization will be creating the new records in
the database against any new property registration. If the property is owned by a new customer
then both the property and customer is registered. If the property is registered by existing
customer then the property is linked to the customer.
4.2.2 Lower Level Process:
Rent of Property: If any customer rents a property then the system will check the
customer’s eligibility and then book the property against his id. An invoice will be created that
will include all the details of the rent.
5. Conclusion:
From the above report it can be reasoned that the proposed framework for Mooroolbark
Real Estate Agency can relieve the present issues. The report holds the data with respect to the
contextual analysis of Mooroolbark Real Estate Agency precisely. Every one of the parts of the
framework are appropriately done. The discourse on the plan of the framework is low. Inside this
report the plan particulars can be incorporated.

10SYSTEM ANALYSIS AND DESIGN5. CONCLUSION: