System Analysis and Design Report: My Health Record Project

This report provides a detailed analysis of the "My Health Record" electronic system, focusing on its various aspects and proposing key considerations. The report begins with an introduction that highlights the system's role in facilitating health information exchange within the Australian community. It then delves into stakeholder analysis, including a stakeholder map, interests, and a register, followed by the selection of a targeted stakeholder group and the development of a questionnaire to gather their needs and requirements. Furthermore, the report presents a use case diagram and descriptions to visually represent information exchange scenarios. The system's potential to streamline information exchange between clinics and enhance the healthcare system in Australia is emphasized throughout the analysis. The report concludes with a bibliography of the cited sources.

Running head: SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
System Analysis and Design
(My Health Record)
Name of the Student
Name of the University
Author Note

1SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
Table of Contents
1. Introduction..................................................................................................................................2
2. Stakeholders.................................................................................................................................3
2.1 Stakeholder Map....................................................................................................................3
2.2 Stakeholder Interests..............................................................................................................3
2.3 Stakeholder Register..............................................................................................................3
3. Targeted Stakeholder Group........................................................................................................5
3.1 Questionnaire Introduction statement....................................................................................5
3.2 Stakeholder Questionnaire.....................................................................................................5
4. Use Case diagram and Description..............................................................................................9
4.1 Use Case and Users/ Actors...................................................................................................9
4.2 Brief Use Case Description...................................................................................................9
4.3 Fully Developed Use Case Description...............................................................................11
5. Bibliography..............................................................................................................................13

2SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
1. Introduction
The aim of this paper is to emphasize on the analysis of the electronic system “My Health
Record” and propose all the considerable aspects of this system. My Health Record is a
collection, storing and exchange of the information related to the health aspects of the Australian
community that can allow smooth functioning of the healthcare systems in Australia. It is a
valuable aspect to consider the needs and requirements of the customers for proposing such
automated information exchange system. This report presents an analysis on the stakeholders
considering their impact and interest in the project, followed by this objective; a stakeholder
group has been selected for the analysis of the needs and requirements of the system and a
questionnaire has been developed for them. A Use Case Description has been also proposed in
this report in manner to present a visual scenario for the exchange of information. This system is
capable of providing cost effective and smooth exchange of information between the clinics and
will be helpful in boosting the healthcare system in Australia.

3SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
2. Stakeholders
2.1 Stakeholder Map
Figure 1: Stakeholder Map
(Source: Created by Author)
2.2 Stakeholder Interests
2.3 Stakeholder Register
Classification Stakeholder Impact Interest Responsibilities Role
Internal
Operational
Business
Analyst
High High Analyze all the aspects
of the market
Develop strategy to
sustain in the
competitive world

4SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
Internal
Executive
System
authorities
High High Decision – making
should be made
considering all the
stakeholders
Manage the high level
management
Internal
Operational
Manager High High Manage the delivery
of the project as per
the planning
Accomplishing the
objectives and scope
of the project
Internal
Operational
Team
Members
Low High Provide their
individual contribution
considering output of
the overall project
Accomplish the
responsibilities
provided by the
manager
Internal
Executive
Finance team Low High Keep the budget low
as much possible
Identify the budget
needed for the project
execution
Internal
Operational
Nurses Low High Patient caring in
effective manner
Information exchange
between the customers
and the doctors
Internal
Executive
Media High High Inform Australia about
the service
Promotional activities
External
Executive
Patients Low Low Suggestions and
feedback on the
Avail services

5SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
system
External
Executive
Australian
Government
Low High Long-run of the
system
Financial and Legal
support
External
Operational
Sponsors High High Providing enough
funds to run the
project
Support the project
financially
Internal
Operation
IT
technicians
Mediu
m
High The system is glitch
and bug free
Maintain the system
3. Targeted Stakeholder Group
3.1 Questionnaire Introduction statement
Dear Australian Community
This survey has been occurring for the identification of tour perspectives for developing an
online information system that will allow acquiring better and enhanced medical treatment
services at affordable price. This system will allow individuals to upload their information and
data related to their personal information and medical details in manner to allow the exchange of
information with different healthcare in the Australia and allowing the medical specialists and
patients to get better and enhanced services.
3.2 Stakeholder Questionnaire
1. Please, introduce yourself

6SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
Last Name: ------------------------ first name: -----------------------
2. Let us know about your age
More than 17
Between 17 and 24
Between 24 and 35
More than 35
3. Let us know about your sex
Male
Female
Others
4. Are you well informed about the system being proposed to you?
Yes
No
5. The proposed solution would be able to comply with the traditional system
Yes
No
6. What is the expectation on the efficiency of the project?
0 - 10
10 - 30
30 - 60

7SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
60 – 90
7. The proposed system should be established permanently for every physical locations of the
medical services
Yes
No
Please state why you selected the option
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8. The medical treatment services will be enhanced through the application of the automated
and internet services
Strongly Agree
Agree
Neutral
Disagree
Strongly disagree
Please provide justification for your selection
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9. System will be helpful in fulfilling your all the expectations related to the medical healthcare,
please provide your opinion

8SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
Yes
No
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10. Medical assistance will be as per the asked recommendations and professional specialists
will be assisting for each scenario
Yes
No
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9SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
4. Use Case diagram and Description
4.1 Use Case and Users/ Actors
Figure 1: Use Case for the System
(Source: Created by Author using Visio)
4.2 Brief Use Case Description
Use Case 1: Registration
Description:

10SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
Both the primary actors will have to register in the system for accessing the network and
data and information required for the execution of the medical treatments and exchange of the
suggestions.
Use Case 2: Privacy Sharing
Description:
The system will allow the users to restrict the privacy of the data or information and who
are the one those could access the data and information related to the personal details of the
patient
Use Case 3: Data accessing
Description:
Primary actor for this use case will be the doctor, he would be able to access the data or
information being exchanged by the patient and based on the data received, and analysing all the
scenarios the doctor would be able to provide suggestions accordingly.
Use Case 4: Treatment Suggestions
Description:
Primary actor will be the doctor who will be sharing the suggestions to the patients on
what he or she should do to mitigate the medical problem and live a happy life. The data will be
shaared to the system’s database and the patient would be able to download it and practice the
prescriptions suggested by the doctor.
Use Case 5: Access Suggestions

11SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
Description:
The primary actor will be the patient who will be receiving the information related to the
suggestions provided by the doctor and practicing the suggestions or taking prescribed medicines
without expending extra money.
4.3 Fully Developed Use Case Description
Medical Treatment Suggestions
Use Case Name: Medical Treatment Suggestions
Primary Actor: Medical Staff or doctors
Secondary Actors: Patients
Other Stakeholders: Sponsor, supplier, IT team, system analyst, local community
Business Goal: Provide medical treatment suggestions at low price
Precondition: The database has the record of the individuals and unique id has
been provided to every user
Success Condition Medical suggestion provided to the patient
Main Paths
1. Registration made in the
database of the system
2. Files and information related to
medical conditions shared
3. User allows healthcare to
access the files
4. Doctors or medical staffs access
the information

12SYSTEM ANALYSIS AND DESIGN (MY HEALTH RECORD)
5. Report prepared for the
suggestions
6. User receives the medical
suggestions
Postcondition: The user would be allowed to contact with the doctor or medical
staffs in regular interval of the time.