System Design Project: Stakeholder Analysis, UML Diagrams

This project report details a system design project, beginning with an analysis of different stakeholder types (internal operational, internal executive, external operational, and external executive) and their respective roles and responsibilities. The report then outlines various aspects of the system, incorporating identified stakeholders and their user stories, including employees, organizers, young performers, and project students. It further presents close-ended and opinion-based questions designed to gather information about system requirements and user needs. The project also explores UML modeling tools, specifically comparing Gliffy and Microsoft Visio, and concludes with an activity diagram created using Microsoft Visio to illustrate a supermarket shopping scenario. References to relevant books and journals are also included.

System Design

TABLE OF CONTENTS
Question 1........................................................................................................................................1
Question 2........................................................................................................................................1
Question 3........................................................................................................................................2
Question 4........................................................................................................................................3
Question 5........................................................................................................................................4
REFERENCES................................................................................................................................5

Question 1
Types of Stakeholders:
There are four main types of stakeholders who are divided in four quadrants as per their
roles and responsibilities. For quadrants are on the basis of: internal, external, operational and
executive.
 Internal operational stakeholders: All the employees of an organization come under this kind
of stakeholders (Franklin, Graybeal and Cooper, 2018). They are one of the main elements of
an organization as they help in managing all kind of work and achieve success. Internal
operational stakeholders include employees, trainers etc.
 Internal executive stakeholders: Those who deal with all kinds of external operations of an
organization and try to main work flow. Internal executive stakeholders include managers,
organizers etc.
 External operational stakeholders: these stakeholders perform different functions outside
organization and maintain organizational rules and regulations. External operational
stakeholders include Young performers etc.
 External executive stakeholders: Stakeholders who work outside the boundaries of
organization. External executive stakeholders include investors, school project students etc.
Operational Executive
Internal  Employees
 Trainers
 Organizers
External  Young performers  School project students
Question 2
Aspects of the system as per identified stakeholders and their user stories with their roles
and reasons are as follows:
 Employees:
 As an Employee I want to record resource location with description So that I can inform
person who is responsible for organizing workshop at that location.
 As an Employee I want to enter performers, costumes, props and scenery So that I can
update system database accordingly.
 Organizers:
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 As an organiser I want to access resource locations So that I can identify things required
to hosts workshop.
 As an organiser I want to access young performers information So that I can identify
location required to organize workshop.
 As an organiser I want to overview required resources data So that I can plan the
workshop accordingly.
 Young Performers:
 As a Young Performer I want to access workshop details So that I can participate in the
workshop.
 As a Young Performer I want to check location of the workshop (where it is being held)
So that I can reach workshop location accordingly.
 Project Students:
 As a Project Students I want to understand organization’s system requirements So that I
can design the system accordingly.
 As a Project Students I want Manager to review the system So that I confirm functional
and non-functional requirements of the system.
 As a Project Students I want to test the developed system So that I can identify flaws or
issues in the system and check whether the requirements are being fulfilled or not.
Question 3
Close ended questions:
1. What are the functional requirements of the system?
2. What are non-functional requirements of the system?
3. Estimate approximate budget in which system is required to be developed?
4. How are the young performers going to access the system?
5. What are the basic requirements that young performers should have in order to register
themselves on the system?
6. Who will be responsible for proper working of the system?
Opinion Questions:
Questions Strongly Agree Strongly Disagree
Do you think Developing this system would
help you to resolve current issues faced by
1 2 3 4 5
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you?
Would it help me to know all of your business
operations for increasing effectiveness of the
system?
1 2 3 4 5
Do you think there is requirement to bring
changes within your current working process?
1 2 3 4 5
Do you think changing data storage ways and
storing it into the system would help you to
resolve your problem?
1 2 3 4 5
Do you think it is important to make this
system accessible online for users is important?
1 2 3 4 5
Explanation of procedure or problem question:
1. Please explain in detail what are the problems faced by you in your current process what
are required to be resolved with the help of current system.
Question 4
There are various kinds of UML modelling tools that can be used for documenting work
flow with activity diagram in many ways. Two most commonly used UML tools are: Gliffy and
Microsoft Visio.
Gliffy: It is a kind of diagramming software that can be used to create all kinds of UML
diagrams, Venn diagrams, floor plans, flowchart, and various other kinds of diagrams (Rajoo,
Krcmery and Herdics, 2017). Diagrams made on Gliffy can be easily edited and shared with
others in real time. It is a web-based software that can be run on any kind of browser. This tool is
available in trail version for 15 days but after 125 days trial version gets expired and users is
asked to pay in order to use its services.
Microsoft Visio: Microsoft Visio is another kind of diagramming software or UML modelling
tool that can be used for various kinds of diagrams. It is a kind of tool which is available in both
online and offline version (Ozkaya, 2019). This software is available in two versions that are
professional and standard version. Only difference in both the diagrams is that in professional
version more advance kinds of diagrams can be made or drawn.
Question 5
Activity Diagram for Kathy’s supermarket shopping
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Modelling tool used for creating this activity diagram is Microsoft Visio. It is a
diagramming application that was first developed in 1992 by Shapeware corporation. It is quite
easy to create activity diagram using this tool.
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REFERENCES
Books and journals
Franklin, M., Graybeal, P. and Cooper, D., 2018. Explain Why Accounting Is Important to
Business Stakeholders. Principles of Accounting, Volume 1: Financial Accounting.
Ozkaya, M., 2019. Are the UML modelling tools powerful enough for practitioners? A literature
review. IET Software. 13(5). pp.338-354.
Rajoo, M., Krcmery, V. and Herdics, G., 2017. What are the Commonly Used UML Modelling
Tools in Health Informatics? A survey. CLINICAL SOCIAL WORK. p.44.
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