System Development Project for UNICEF Child Care: Management Plan

This project outlines the development of a new system for UNICEF Child Care to address issues in donation management and inventory control. The project charter details a plan to create a system that supports online transactions and efficient resource management, benefiting the organization which serves children aged 6 weeks to 13 years. Key components include a scope statement, project objectives, requirements, constraints (time, resources, budget), and assumptions. Risk factors, such as delays in hardware delivery and scope creep, are identified and mitigation strategies are proposed. The project deliverables are listed with durations, start and finish dates, alongside project milestones marking the completion of significant phases. A summary schedule outlines tasks within initiation, planning, execution, and closure phases, with an estimated completion time of 173 days. The budget and resource allocation are also detailed, aiming for effective project execution. Desklib provides access to this and other solved assignments for students.

Running head: PROJECT MANAGEMENT
Project Management
Name of the student
Name of the university
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Executive Summary
The purpose of the project was development of a new system in UNICEF child care. The child
care facility had been facing issues in managing their donations and maintaining stock of their
products. UNICEF child care took care of children ageing between 6 weeks up to 13years of age
and had grown popular due to their contribution to the society. The project charter had developed
a plan for development of a new system for mitigating the problems faced by the organization. It
had been concluded from the project charter that an effective plan has been developed for
developing a new system for the UNICEF child care service.

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Table of Contents
Project purpose................................................................................................................................3
Project description...........................................................................................................................3
Scope statement...............................................................................................................................3
Project objectives.............................................................................................................................4
Requirements...................................................................................................................................4
Constraints.......................................................................................................................................5
Assumptions....................................................................................................................................5
Risk Factors.....................................................................................................................................6
Project deliverables..........................................................................................................................9
Project Milestone...........................................................................................................................10
Summary schedule.........................................................................................................................11
Summary budget............................................................................................................................16
Resource Allocation.......................................................................................................................22
Conclusion.....................................................................................................................................22
References......................................................................................................................................23

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Project purpose
The purpose of the project is development of a new system in UNICEF child care. The
child care facility has been facing issues in managing their donations and maintaining stock of
their products. UNICEF child care takes care of children ageing between 6 weeks up to 13years
of age and has grown popular due to their contribution to the society. The new system will help
them manage their organizations in a better way.
Project description
The UNICEF child care takes care of children by providing them with babysitters, food,
nannies and teachers. The organization has flourished over the time and they serve more than
2500 people on a daily basis. However, the payment and ordering processes are still manual
which is problematic for the parents to pay and for the centre head to order required inventory.
The parents have to go to the firm’s website to get the bank details and make a transfer of funds
to the respective account. This process is time consuming and cumbersome for the parents.
Moreover, the organization does not have automated system for ordering and inventory
management which causes wastage of resources.
Scope statement
As opined by ul Hassan, Ahmad and Zuhaira, (2018), project statement is developed to
outline the project deliverables, requirements, constraints and assumptions. The key success
factors are also defined within the project so that it can be followed to attain the desired result.
The current project will consist of developing a new information system which will facilitate in

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online transaction of funds and management of inventory in a better way so that resource
wastage can be reduced.
Project objectives
As stated by Alias et al., (2014), project objectives are the direct and intended outcomes
which are derived based on the scope statement. This will be developed according to the
requirements of the stakeholders. In this current project, the objectives are as follows:
 To investigate the current issues and identify the requirements of the new system
 To communicate and discuss with the team members about the project objectives to
distinguish between their job roles
 To spot the hardware and software required for the new system
 To develop the new system for facilitate the online transaction and inventory
management
 To incorporate the system within the organization model
 Testing of the new developed system for required modifications
 Reshaping and launching of the new system
Requirements
Project requirements are tasks or conditions that will have to be fulfilled in order to
complete the project. The requirements in a project will provide a clear picture of the things that
will have to be done (Haron et al., 2017). These will be used to align the resources along with the
objectives of the project. There are major benefits in effectively defining the requirements of the
project are cost reduction, effective change management, increase in success rate of the project

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and improvement in communication among the stakeholders. The requirements of the current
project are as follows:
 To identify the requirements for the change management initiative
 Developing a system that can auto generate response when payment has been made
 To develop systems that keep records of all the clients
 To develop inventory management system to avoid wastage of resources
Constraints
The restrictions put on the action of the project team are known as project context. There
are mainly six project constraints that they will have to deal with and they are quality, time,
resources, risk, cost and scope (Shiohama et al., 2016). The constraint triangle shows that scope,
time and cost are the three primary factors affecting the quality of the project. The project
constraints are interrelated and impact of one factor will have a significant influence on the other
factors in the project. The constraints in the project are time, resource and budget. The time span
is fixed and cannot be changed so the project will have to manage risk factors and uncertainties
in a better way. The resources are limited due to the budget constraints so over allocation of
resources will have to be avoided. The project team will have to develop an effective
communication plan so that role of every member is well defined. Therefore, the project manager
will have to monitor and control each process on a regular process which will be essential for
maintaining the integrity of the project.

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Assumptions
In every project there are certain predefined assumptions which have to be taken into
consideration before executing the project (Kerzner, 2017). The assumptions of the project are as
follows:
 The internal stakeholders, departments and sponsors of the project have fully supported
the project that has been undertaken
 The headquarters will fulfil the additional requirements for the successful execution of
the project.
 The project purpose and objective have been communicated to all the departments
Risk Factors
As stated by Muriana and Vizzini (2017), risk management plays a vital role in success of
the project and it consists of identification of risk factors, evaluation of the risk factors and
mitigation of the risk factors based on their priority. The risk factors can be categorized into
three categories such as external risk, internal risk and technical risk. The risk factors are
mitigated according to level of damage they can have on the project. The probability of
occurrence of each of the risk factors is the measure of risk priority.
External risk
Risk Description Delay in delivery of the
hardware components
External issues that it
unexpected
Priority Low Medium
Summary New hardware components In a project scenario there are

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are required to effective
develop the new automated
system. The delay in delivery
of the components is totally
dependent on the vendor.
This will have an impact on
the overall project.
large numbers of
uncertainties which may
occur due to irregularities.
Affected Area It will affect the
implementation phase of the
project. This will increase the
time frame for this phase.
As the risk is unexpected it
may affect all the phases or
any particular phase.
Mitigation Plan This can be mitigated by
developing components
internally or by order the
supply with a considerable
buffer period.
Therefore, development of
risk register effectively can
be used to identify the
unexpected risk factors.
Internal risk
Risk Delay in approval of
the design for the
new system
Customization
failure in the
implementation
phase
Sudden requirement
changes

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Priority Medium High High
Summary Approval of the new
design system is
crucial as it covers
the first phase of the
project so without the
approval the project
cannot proceed
further.
The new
development system
will have to suit the
needs of the
organization and if it
is unable to do so
then the overall
project is a failure.
Therefore, effective
customization is
essential for
organizational
success.
Scope creep is a
common
phenomenon in the
project. However,
changes in
requirement after a
certain phase will
increase the cost and
time span of the
project.
Affected Area The time span of the
project is affected.
This will affect the
implementation and
closure phase and
increase the time
span in the later part
of the project.
The scope creep
affects the overall
projects as it leads to
the change in the
project deliverables.
Mitigation Plan Effective
development of a
The initiation phase
will have to be
It has to be clearly
defined that all the

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communication plan
will be able to
mitigate this risk
factor
executed effectively
to identify the
customization
requirements.
changes within the
project will be
accepted within the
first two phases
otherwise the project
cost and timeframe
will be heavily
affected.
Project deliverables
Chow, Woodford and Lambe, (2014), states the input processes within the project
required for achieving the desired goals of the stakeholders. The inputs in a project will depend
on the project processes and they can be like documents, equipment, information, software, plan
and money. However, the outputs in the projects are mainly recognized as deliverables in the
project. This will consist of components like software, hardware, contracts, applications and
assessment results. In this present project, the deliverables of the projects are as follows:
Task Name Duration Start Finish
Online ordering and deposit
system
173 days Fri 4/6/18 Tue 12/4/18
1.0 Initiation phase 40 days Fri 4/6/18 Thu 5/31/18

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2.0 Planning phase 25 days Fri 6/1/18 Thu 7/5/18
3.0 Execution phase 105 days Fri 7/6/18 Thu 11/29/18
4.0 Closure phase 3 days Fri 11/30/18 Tue 12/4/18
Project Milestone
As put forward by Montoya and Persson, (2017), the achievements in different phases of
the task are known as the project milestone. These are tasks within the project schedule having
duration of zero days and they do not have any influence on the overall timeframe of the project.
However, these are important tasks as it signifies completion of important phases within a
project. However, this will change depending upon the project approach taken by the
organizations.
Task Name Duration Start Finish
Online ordering and deposit
system
173 days Fri 4/6/18 Tue 12/4/18
Milestone 1: Project charter
developed
0 days Thu 5/31/18 Thu 5/31/18
Milestone 2: System and
network requirements
developed
0 days Thu 7/5/18 Thu 7/5/18
Milestone 3: New system 0 days Thu 11/29/18 Thu 11/29/18

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launched
Milestone 4: Project completed 0 days Tue 12/4/18 Tue 12/4/18