University Systems Analysis & Design: HS2011 Project Scope Report

This report presents a comprehensive analysis of the project scope for the implementation of an information system at Holmes School. It begins with an executive summary outlining the report's objectives, which is to automate the school's management processes. The report covers the school's background, detailing its expansion and the need for an IT solution to manage administrative and financial tasks. It explores the key functional requirements of the system, including client and course management, search capabilities, and user validation. The report also addresses non-functional requirements like performance, security, and supportability. Furthermore, it includes a FURPS+ analysis to identify functionality, usability, reliability, performance, and supportability aspects of the system. The report also includes use case diagrams and descriptions, detailing scenarios such as creating summary reports and adding accounts. Finally, an activity diagram is included to visualize the workflow. The report concludes with a recommendation for a feasibility study and stakeholder interviews to refine the project's direction.

Running head: HS2011 SYSTEMS ANALYSIS & DESIGN
Task 1 – Project Scope
Name of the Student
Name of the University
Author’s Note

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HS2011 SYSTEMS ANALYSIS & DESIGN
Executive Summary
The report is prepared for the analysis of the current business process of Holmes School for
the automation of the management process of the organization. The success and efficiency of
the information system depends on the aligning of the current needs of the business with the
information system. An interview is required to be arranged with the stakeholders associated
with the project for the identification of the needs and reduce the effort of the staffs and the
directors working in the organization.

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HS2011 SYSTEMS ANALYSIS & DESIGN
Table of Contents
Introduction................................................................................................................................4
Company /Organization Background.........................................................................................4
Task 2 – FURPS+ requirements AND Project Feasibility.........................................................8
Task 3 – Use Case Diagram.......................................................................................................9
Task 3 – Use Case Descriptions...............................................................................................10
Task 4 – Activity Diagram.......................................................................................................14
Conclusion................................................................................................................................14
Bibliography.............................................................................................................................16

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HS2011 SYSTEMS ANALYSIS & DESIGN

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HS2011 SYSTEMS ANALYSIS & DESIGN
Introduction
Holmes school is a small private school that offers curriculum for the past 20 years
from preschool to 6th grade. It expanded its business to offer after school care to the students.
The organization have a requirement to implement an information system for the
management of the administrative and financial task of the school and reduce the manual
effort of the management team. The main purpose of the development of the information
system is to record the data generated from different sources in the business and use it for
producing an appropriate result.
Company /Organization Background
Holmes school started as a small private school in the Midwest United States and it
offers curriculum for the preschool to 6th grade for the last 20 years and it expanded it
business to provide after school care service to the Holmes students and the students of other
school. There is a need for development of a IT solution for the management of the
information and management of the enrolment and reducing the workloads on the staffs and
the administrative personnel. The organization currently faces huge demand from different
points and it is not in a position to hire new administrative personnel for the management of
the workload in the organization.
The following the key functional requirement of the current information system that
should be developed for handling the workloads and reduce the effort of the staffs and the
administrative personnel’s.
Addition of new client – The information system can only be used by the authorised
users and the main route for success is to monitor the client action and controlling it. Through
enrolling a client into the framework, the manager or administration can track the workouts

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HS2011 SYSTEMS ANALYSIS & DESIGN
of the client. The director would be able to enlist new client into the framework and this
useful prerequisite is known as the make new client.
Add New Course - The administrator would enter new course into the framework by
making another course. The administrator would enter information with respect to the course
and submit. The course would fill in as the association between the understudies and the
teachers. Consequently, this practical prerequisite is exceptionally fundamental to keep up.
Search - The seeking alternative will be given to every one of the clients. The search
functionality will enable the clients to seek something from the database. The search option
will likewise comprise of conditions that will limit the query output and upgrade the client
experience.
Validation - The framework ought to be secured from different points. The
procedures must be certifiable and information that it records must be genuine. The
framework will utilize different information check techniques and outside conditions that will
ensure what the framework is taking as info is credible.
Approval - In any framework where the data chain of command is a pivotal substance,
the approval is a fundamental thing to cover. The approval will enable the framework to keep
the undesirable individual to get to particular information. Taken for instance, the staffs
cannot get to the administrative account yet the administrator can get to every one of the
records.
Login - with a specific end goal to join approval into the framework, the framework
must enable the clients to login. The login capacity will get the id of the individual client and
begin a session against the id in a specific framework. The session will be on until the point
that the client devastate the session by logging out.

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HS2011 SYSTEMS ANALYSIS & DESIGN
Result - The outcome will be produced by the administrator. Every one of the
outcomes should be accessed by the administrator and teachers yet the parents can get the
details of their children’s from the information system. The framework will contain the
outcomes until the point that an understudy is passed out.
Business Rules - The frameworks will comprise of business rules. The business
standards will control the exercises done inside the framework. The business tenets will
control the framework forms with the goal that the business can get most benefit from the
framework.
Authoritative Functions - The administrator of the framework will be responsible for
the general framework. In any case, there are a few things that an administrator must access,
for example, review reports and other vital reports to the business. The developer will outline
the administrator capacities according to the support and association administration choice.
Verifiable Data - The administration frequently requires authentic information for
settling on compelling basic leadership. The database of the framework will hold the
information of the considerable number of children from the present student to who has
passed seven years previously. These information can be gotten to just by the management
personnel and administration.
Reports - reports are the most significant parts of business. The available data residing
in the information system should be used for the generation of the report and provide an
overview of the current business process. The management personnel should have the access
of the reports and it must be secured from the other users.
Lawful or Regulatory Requirements - The framework must keep up the principles
and controls of the state and country. The framework will be coded such that it can
consequently distinguish in the event that somebody is disregarding the principles. The

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HS2011 SYSTEMS ANALYSIS & DESIGN
framework will be equipped for reacting to the infringement fundamentally and this will offer
time to administrator to determine the issue.
The non-functional requirement identified for the development of the school management
information system are given below:
Execution - The framework execution must be sufficient. The framework will process
every request generated from the clients end. Every one of the procedures will be done inside
the negligible time conceivable.
Limit - The framework will be fit for handling all the request from the clients and
process the request parallel for reducing the waiting time of the user to get the details of their
query.
Accessibility - The framework will be accessible for utilize 24*7. A support group of
outsider association will be utilized for carrying out the maintenance jobs.
Security - The framework will be equipped for keeping the inner digital security risks.
The servers used for hosting the information system must be configured with firewall policy
and antivirus application must be installed for protecting it against virus, ransom ware and
other agents.

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HS2011 SYSTEMS ANALYSIS & DESIGN
Task 2 – FURPS+ requirements AND Project Feasibility
Functionality Usability Reliability Performance Supportability
The main
functionality if
the information
system is to
handle the
administrative
task such as
recording the
details of the
payment and the
human
resources for
reducing the
manual paper
works and
maintaining
records in excel
spreadsheets.
An interface
should be
designed for
interacting with
the information
system and
enable the users
to use the
system
efficiently
without facing
any problem.
The information
system should
be reliable to
respond to the
query of the
users and the
system should
be available to
the users for 24
* 7 such that it
can be used for
management of
the information.
The information
in the system
should also be
secured using
encryption
algorithm such
that the
information are
not accessed by
The
performance of
the information
system depends
on the
configuration of
the network
used for
connecting the
information
system. The
information
should act as
the core of the
network and
meet the
compliance
standards for
integration with
the current
business
system. The
The information
system designed
for Holmes
school should
have the
maintenance
support for
supporting the
changes in the
needs of the
organization.
An active
internet
connection is
required for
connecting the
remote user
with the
information
system and
increase the
flexibility of the

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HS2011 SYSTEMS ANALYSIS & DESIGN
any third party
users for
misusing it.
legal issues
should be
eliminated for
deployment of
the information
system in the
current business
process.
system.

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HS2011 SYSTEMS ANALYSIS & DESIGN
Task 3 – Use Case Diagram
Task 3 – Use Case Descriptions
Use case Create summary report
Scenario Administrative assistant
Trigger Event Check service
Description The administrative service should be
checked from the services that are selected
by the parents and the summary report

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HS2011 SYSTEMS ANALYSIS & DESIGN
should be created according to it.
Actors Administrative assistant
Related use case Check service
Stakeholders Parents, manager, Teacher, president, Vice
president
Preconditions The details of the services and the
information of the student must be available
on the database for the creation of the
summary report.
Post conditions The order summary report is created and
stored in the information system for
publishing the report and for future use.
Flow of activities Actor System
The administrative
staffs checks the
service.
Create summary
option is selected for
the creation of a brief
report regarding an
individual using the
different types of
The account of the
student is analysed
for finding the
service selected by
their parents and
returned to the user.
The summary report
is stored in the
information system
for reference.