PPMP20012 Portfolio Week 1: Systems Thinking in Project Management

This consolidated portfolio assignment, completed for the PPMP20012 module, delves into the crucial role of systems thinking in project, program, and portfolio management. The assignment explores the interconnectedness of various project processes and the significance of systems thinking tools in addressing complex project challenges. It examines how systems engineering enhances project quality and productivity, emphasizing the importance of appropriate project management application systems for effective decision-making and knowledge management. The work includes an analysis of the advantages and disadvantages of different project management systems and proposes suitable applications for successful project execution across diverse industry domains. The assignment also covers the project life cycle, requirement gathering and the impact of application software on project outcomes. The student emphasizes the need for effective communication between business and technical experts in project management, highlighting the importance of synchronizing different modules within the project management process.

(Insert Student Name) / (Insert Student Number) - PPMP20012Consolidated Portfolio
Week 1 Topic: Explain the relevance of systems thinking to PM.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 SEBoK:
'Introduction to
Systems
Engineering';
 Kerzner (2013)
Chapters
 AS/NZS
15288:2015
Introduction;
 Sterman Chapters
1, 2, 13 and 15;
Optional Readings
 AS ISO
21504:2016
Project,
programme and
portfolio
management—
Guidance on
portfolio
management;
 INCOSE
Movies and Web sites
 YouTube:
1. Explain the
relevance of
systems thinking to
the project,
program and
portfolio manager.
2. Identify different
systems thinking
tools and
techniques to aid
project managers
solve project
problems.
3. Assess the
relevance of
systems
engineering to
project cases.
4. Describe how
systems
engineering
concepts and
methodologies can
help a project,
program and
portfolio managers
organise a project.
5. Explain the
Week 1
System thinking has certain influence in the project management and the
portfolio management. It is a way of seeing the relationship between the two
process. The sate or the pattern is not observed in the system thin king process.
In case, if there are many diverse processes are included in the system, the
system thinking helps to generate the rules and regulations to be maintained in
that specific process. The complex project management needs both technical
and business knowledge. In this case, the system thinking helps the coordination
between the business manager and the technical experts for the
communication. This communication helps in the enhancement of the project as
the knowledge is shared among the different diverse processes in the project in
a right way.
Week 2
(The main objective of the system thinking is to synchronized between the
workings of the different modules in the process of project management. The
system thinking can be implemented using various tools. There are many system
thinking tools exists. However, the selection of the system thinking tools
depends upon the requirements and the type of the project management. It has
been found out that in most cases the project managers are unaware about the
use of system thinking tools during the development of the project. The use of
the system thinking tools can help the managers to complete the project in an
effective way. Some of the system thinking tools are expert judgement , analysis
of the data from the already published journals.
According the conventional project management theory the project
management and the portfolio management is the way for the implementation
of the project. `however, this concept is not applicable nowadays. The
complexity of the project allows different diverse modules to participate in the
Al-Mamary, Y. H.,
Shamsuddin,
A., & Abdul
Hamid, N. A.
(2013). The
impact of
management
information
systems
adoption in
managerial
decision
making: A
review. Manag
ement
Information
Systems, 8(4),
010-017.
Kerzner, H. (2013).
Project
Management:
A Systems
Approach to
Planning,
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(Insert Student Name) / (Insert Student Number) - PPMP20012Consolidated Portfolio
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 "Systems
Engineering" (by
ThinkTVPBS)
 Modeling the
Management of
Systems
Engineering
Projects (by
VitechCorp)
 Web Sites:
 International
Council on
Systems
Engineering
(INCOSE)
 Systems
Engineering
Society of
Australia
The Guide to Lean
Enablers for Managing
Engineering Programs
– MIT
• YouTube:
What is Portfolio
Management vs.
Project Management?
importance of
appropriate
selection of project
management (PM)
application systems
in regards to
meeting the
internal and
external objectives
of a project.
6. Describe how the
use of project
management (PM)
application systems
can lead to
effective PM
knowledge
management and
decision making.
7. Compare and
contrast the
advantages and
disadvantages of
different manual
and electronic
project, program
and portfolio
(PPPM) application
systems within
each PPPM
knowledge area
over the life cycle
project management process. In order to manage the complexity of the project
different project management tools along with the system thin king tools are
needed.)
Week 3
(The term system engineering is used in the basic sense. The basic principal of
the system engineering is dependent on the product system, system of system
and the service system. The main function of the system engineering is to
deliver a system or the service that will enhance the quality and the productivity
of the service. System engineering is applicable in the life cycle process of the
project management.
The main objective of the project manager is to deliver a product or the service
that holds a standard quality. The application of the system engineering assures
this quality and the service of the product.
The BP failed in the Deepwater Horizon case due the absence of the system thin
king and the system engineering. Moreover there was non synchronization
between the project and the portfolio management. This leads to the
mismanagement of the company. The managers focused on the individual
safety while they overlook the other safety issues like shutoff of the failed
system, activation of the pressure relied device. The incident indicate that the
managers in this case had a lack of vision which leads to the improper
management of the project.)
Week 4
(There is a slight difference between the concept and the methodology. The
methodology defines the logical steps and the approach that leads to achieve
the proven or the assumed statement, whereas the concept defines the proven
statement regarding to some process and activities.
The taxonomy defines the classifications of the entity and the axiom defines a
proven statement which is widely accepted and used. In this case, the concept
can be regarded as the axiom as the concept is the statement which is already
Scheduling and
Controlling.
2006. Editorial
John Wiley,
Hoboken, New
Jersey,
ISBN, 4712257
70.
Nejib, P., Beyer, D., &
Yakabovicz, E.
(2017, July).
Systems
Security
Engineering:
What Every
System
Engineer
Needs to
Know.
In INCOSE
International
Symposium (V
ol. 27, No. 1,
pp. 434-445).
SEBoK, S. (2018).
SEBoK.
Retrieved from
http://www.se
bokwiki.org
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(Insert Student Name) / (Insert Student Number) - PPMP20012Consolidated Portfolio
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
of a project,
program or
portfolio.
8. Identify how
project, program
and portfolio
(PPPM) application
systems can assist
project managers
to monitor
performance and
manage changes
within a project.
9. Propose
appropriate
project, program
and portfolio
(PPPM) application
systems to support
successful project,
program and
portfolio execution
in different industry
domains.
10. Discuss
contemporary
developments in
the use of project,
program and
portfolio (PPPM)
11. Propose
appropriate
proven , on the other hand the taxonomy can be regarded as the methodology,
as there can be classifications of the methodology.
According to the system engineering body of knowledge the concept is set of
tools that helps to find the solution of the problem. On the other hand the
methodology can defined as a term which is derived from the theoretical
framework. The methodology helps to approaches the issue sand the problems i
the project using logical approach.
Project and portfolio management are both part of the project management
process. However , the project management defines the set of similar processes
whereas the portfolio management defines the managing of the many projects.
Week 5
(The application system in the project management are the tools that helps to
develop the relationship between different processes in the project and helps
to organize the processes.
The impact of the application software is significant on the decision making
process. The accurate application software will process the raw information ina
right way so that the project manager can take the right decision in the project
management process. It also helps to indentify the difference between the
technical and non-technical aspects of the project management process. The
data in the process can be stores in the different application system. The
application system software will fetch the data from the various stages of the
project management process and will synchronize those data.
There are certain issues may occur during the commencement of the project
such as unexpected delay in the implementation of the project. The project may
run out of the budget. In order to eliminate these risks certain standards are
maintained during the implementation of the process
Many software giants like IBM ,Microsoft provides the application services to
the project managers so that they can compl.ie the projects in a right way.)
Week 6
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(Insert Student Name) / (Insert Student Number) - PPMP20012Consolidated Portfolio
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
project, program
and portfolio
(PPPM) application
systems to support
successful project,
program and
portfolio execution
in different industry
domains.
(The application system in the project management are the tools that helps to
develop the relationship between different processes in the project and helps
to organize the processes.
The impact of the application software is significant on the decision making
process. The accurate application software will process the raw information ina
right way so that the project manager can take the right decision in the project
management process. It also helps to indentify the difference between the
technical and non-technical aspects of the project management process. The
data in the process can be stores in the different application system. The
application system software will fetch the data from the various stages of the
project management process and will synchronize those data.
There are certain issues may occur during the commencement of the project
such as unexpected delay in the implementation of the project. The project may
run out of the budget. In order to eliminate these risks certain standards are
maintained during the implementation of the process
Many software giants like IBM ,Microsoft provides the application services to
the project managers so that they can compl.ie the projects in a right way.)
Week 7
(There are two processes for managing the projects-manual process and the
electronic process. The software packages developed by the software
companies like IBM and Microsoft effectively help the managers to analysis the
required data along with keeping daily notes and progress reports. The
complexity of the project increased so managing all the project elements
through manual process does not help the projects managers. However, in some
cases keeping the notes and the reports in the diary in a parallel process can
help the projects mangers. In case , if the electronic records are deleted the
records kept in the manual process will provide the important information. The
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(Insert Student Name) / (Insert Student Number) - PPMP20012Consolidated Portfolio
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
way of keeping the records for the project management does not change the
project environment. However, the use of the electronic record helps to
maintain the information in an effective way.)
Week 8
The life cycle model defines the stages of the projects management cycle. The
series of stages in the life cycle model are inter related to each other. The
approaches towards the life cycle models can be of different kinds. The
implementation of the life cycle model should consists of the stages-
integration, verification and the validation. There are three potential process life
cycle those are specified sequential process, evolutionary and concurrent
process, and inter personal process. In order to manage the project and
maintain the relation between different processes the system application are
needed. The implementation of the system application has certain steps such as
making the requirement gatherings, running the program. In order to manage
the process and bring the project back to the portfolio there are certain steps
involved. Those steps are inter related to each other and defined as life cycle of
the project. One of the major stage in the project management is the gatherings
of the requirements. The clarity in the requirement gathering eliminates the
chances of the scope creep in the project. The requirements consists of the raw
data and information
Week 9
(In order to manage the project and maintain the relation between different
processes the system application are needed. The implementation of the system
application has certain steps such as making the requirement gatherings,
running the program. In order to manage the process and bring the project back
to the portfolio there are certain steps involved. Those steps are inter related to
each other and defined as life cycle of the project. One of the major stage in the
project management is the gatherings of the requirements. The clarity in the
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(Insert Student Name) / (Insert Student Number) - PPMP20012Consolidated Portfolio
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
requirement gathering eliminates the chances of the scope creep in the project.
The requirements consists of the raw data and information. Those information
can be stored through the use of the application software. The application
system needs some resources to be implemented in the organization. However,
the organizations defines this spending of the resource as the one tome
investment. The implementation of the system software helps to deliver the
solution in an cost effective way.)
Week 10 and 11
(In order to gain a service which meet all the requirements provided, the use of
the project management is important. There are life cycle for every project
management. The life cycle of the project management consists of different
stages. One of the most important stage is gathering of the requirements. The
right requirement documentation helps to eliminate the scope creep of the
project. In order to manage the data in the project management system,
different application softwares can be used. The application software can be
provided by the different software companies. There are other tools used in the
project management process such as the system thin king tool. These tools are
used for developing the communication between the different modules in the
project management process. The combination of the right tools and the
methodologies along with the application system can help a project to deliver
the required service or product in a sustainable along with the mitigated risks.)
References
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(Insert Student Name) / (Insert Student Number) - PPMP20012Consolidated Portfolio
Al-Mamary, Y. H., Shamsuddin, A., & Abdul Hamid, N. A. (2013). The impact of management information systems adoption in managerial decision making: A
review. Management Information Systems, 8(4), 010-017.
Brioso, X. (2015). Integrating ISO 21500 guidance on project management, lean construction and PMBOK. Procedia Engineering, 123, 76-84.
Correa, A. (2016). Project management in architectural practices: project success factors in building design processes(Doctoral dissertation, Dublin Business
School).
de Carvalho, M. M., Patah, L. A., & de Souza Bido, D. (2015). Project management and its effects on project success: Cross-country and cross-industry
comparisons. International Journal of Project Management, 33(7), 1509-1522.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.
Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project
Management, 33(2), 291-298.
Jaferi, F., Parsa, M., & Sajadi, S. M. (2016). A Study on How to Improve PMBOK (Project Management Body of Knowledge) Guidelines Performance by
Simulation. World Academy of Science, Engineering and Technology, International Journal of Industrial and Manufacturing Engineering, 3(1).
Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling and Controlling. 2006. Editorial John Wiley, Hoboken, New Jersey,
ISBN, 471225770.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project
success. International journal of project management, 32(2), 202-217.
Moraes, A. J. (2016, January). Customization of Project Management techniques for the construction of IT-Information Technology Systems with the
Development Methodologies known as Agile Processes (Customização das técnicas de Gerenciamento de Projetos para a construção de Sistemas
de TI-Tecnologia da Informação com as Metodologias de Desenvolvimento conhecidas como Processos Ágeis). In WMSCI'16—20a. Multi-
Conferência Mundial em Sistemas, Cibernética e Informática), IIIS-International Institute of Informatics and Systemics (Instituto Internacional de
Informática e Sistemas), Proceedings (Anais).
Nejib, P., Beyer, D., & Yakabovicz, E. (2017, July). Systems Security Engineering: What Every System Engineer Needs to Know. In INCOSE International
Symposium (Vol. 27, No. 1, pp. 434-445).
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Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing structure and flexibility. International Journal of Project
Organisation and Management, 7(3), 251-269.
SEBoK, S. (2018). SEBoK. Retrieved from http://www.sebokwiki.org
Srivannaboon, S., & Munkongsujarit, S. (2016, September). Project management and project portfolio management in open innovation: Literature review.
In Management of Engineering and Technology (PICMET), 2016 Portland International Conference on (pp. 2002-2007). IEEE.
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