BSBADM503 TAFE SA: Crafting a Risk Management Plan for Conferences

This assignment provides a detailed example of a risk management plan, crucial for planning any event, particularly conferences. It emphasizes identifying potential risks, such as harm to individuals, damage to equipment, or negative impacts on the event's future. The plan outlines steps to mitigate these risks, considering existing site risks, risks created by the event, and external factors. Using a template, the assignment assesses risks like extreme weather, manual handling, and supplier delays, detailing control measures, responsible parties, and monitoring methods. It highlights the importance of adapting the plan to specific event needs and preparing for emergencies. The document is aimed at providing a practical guide for event organizers to minimize risks and ensure event safety and success. Desklib is a valuable resource for students seeking similar solved assignments and past papers.

THE IMPORTANCE OF A RISK MANAGEMENT PLAN
A risk management plan is an essential aspect of planning any event. A risk management plan identifies all the potential risks that may arise from holding an
event and then lists the steps event organisers will take to reduce or mitigate identified risks.
A risk can mean many things.
The main risks to consider are anything that could:
 cause harm to another person,
 cause damage to equipment, infrastructure or the event site, or
 Harm the future of the event organising committee and event itself.
Of course many risks are out of the event organiser's control. In this case it is important that the risk management plan details who is responsible for
coordinating the safety of every person should something that is out of the control of the event organiser occur.
FIRST STEPS IN ASSESSING RISKS
A risk assessment should consider
 existing risks of the site
 risks the event creates, and
 External risks that the event organiser has little control over but may need to be managed at the event.
EXAMPLE ONLY Risk Control Plan Template
It is important to remember that every event is different and has different resources available. The most important part of creating a risk management plan is
that you, the event organiser, can reduce possible risks as much as possible and have thought about what you would need to do in the event of an
emergency during your event.

Name of Event: Exact location of event:
Date and Time of Event: Expected number of attendees:
Event Organiser: (Name, address, telephone) Person completing risk assessment
Task / Issue /
Hazard
What Could Go
Wrong
Person/s / location
affected
Risk Rating
(Low,
Medium,
High)
Risk Control
Measures
(Suggestions are
provided below.
RCM’s will differ for
every event. You
need to consider what
is most appropriate
for your event)
By who and
when
How will it be
monitored
(Suggestions
provided below are
not exhaustive and
will vary for types of
events)
Notes
Extreme
weather
conditions
It could rain during the
day of event
It could also be too
much sun which
causes sunburns
Gail wind could be
experienced
 All people
involved in
conference
Medium Using a company
tent that creates
shade or protects
people from rain.
Using a company
hall
Project
coordinator
Event Organiser –  Audit during event
Manual handling  Physical injury
caused
 Damage to
equipment if
dropped
 Individuals Medium  Ensure two or
more people lift
when required
 Have lifting
trolley on site if
possible
Items handling
committee
Event Organiser –
BBQ Organiser –
 Event organiser to advise
installers of requirements
Minor accidents
 Physical body
harm
 Sicknesses
 Fatique
 All people

Medium Being careful
during walking,
Not standing for
long
Timely reporting of
serious issues to
event coordinator
Event
coordinator
Event organizer
Safety
department
personnel
Emergency
personnel
 Event organizer to liaise
with emergency
department for quick
response
Lack of enough
food and water
 Suppliers may fail
to make the
supplies in good
time leading delay
 All people medium Ensuring that
supplies are done a
day before the
event
Head of
catering staff
Catering staff to
make early
preparations
 All food and drinks to be
availed for about 6o
persons
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Lack of enough
accommodation
 Stakeholders may
not make the
necessary
arrangements
 All people medium Ensure that
reservations are
done a month ago
Event
organizer
Relevant staff to
prepare and make
reservations in
good time
 The company caters for
the reservations of all
atendees
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