University Project: Project Management Case Study of TAHS Program

This project management case study analyzes the "Globlex" organization's initiative to enhance productivity through a Training and Apprenticeship program for High School Students (TAHS). The assignment details a computer-based system implementation to manage the TAHS program, aiming for development within 90 days under an $85,000 budget. It includes a comprehensive overview of the project, focusing on the Measurable Organizational Value (MOV) across financial, customer, strategic, social, and operational factors. The study defines the project scope, delineates what falls outside the scope, and outlines a scope management plan. It further details resource plans, project milestones, activities, and budget estimations, including a time-phased budget. The project also addresses assumptions, identifies potential risks, and proposes management strategies, alongside quality control measures. The case study culminates with an annotated bibliography and project evaluation checklists.

Running head: PROJECT MANAGEMENT
Case Study: Training and Apprenticeship program for High School Students (TAHS)
Name of the Student
Name of the University
Author’s Note
Table of Contents

1
PROJECT MANAGEMENT
Project overview.........................................................................................................................2
Part One......................................................................................................................................2
1.1 MOV-Measurable organizational Value..........................................................................2
1.2 Identification of desired area of impact...........................................................................3
1.3 Value of the project..........................................................................................................4
1.4 Appropriate metric...........................................................................................................4
Part Two.....................................................................................................................................6
2.1 Scope................................................................................................................................6
2.2 Out of scope.....................................................................................................................6
2.3 Scope management plan...................................................................................................6
2.4 Resource plan...................................................................................................................7
Part Three...................................................................................................................................8
3.1 Project milestone..............................................................................................................8
3.2 Project activities...............................................................................................................9
3.3 Project resources............................................................................................................10
3.4 Time estimation..............................................................................................................11
3.5 Project budget.................................................................................................................12
3.6 Time-phase budget.........................................................................................................13
Part Four...................................................................................................................................13
4.1 Assumptions...................................................................................................................13
4.2 Project risk and management strategy............................................................................13
Part Five...................................................................................................................................15
Part Six.....................................................................................................................................16
6.1 Annotated bibliography..................................................................................................16
6.2 Development of closure checklist..................................................................................16
6.3 Development of project evaluation................................................................................17
References................................................................................................................................18
Appendices...............................................................................................................................20
Appendix 1: Annotated bibliography...................................................................................20

2
PROJECT MANAGEMENT
Project overview
The paper mainly showcases on the organization “Globlex” that mainly aims to
enhance the productivity by minimizing the needed cost as well as time. The organization
mainly integrates with number of positioning technologies like GPS as well as wireless
communication for helping the farmers for farming. For further serving the community
effectively, Globlex management generally made proper strategic decision for starting a
Training and Apprenticeship program for the students who are from high school. This
particular program is helping the students of high school for getting useful work experience
in order to enhance the opportunity of employment in the highly demanded field of farming.
In order to manage the entire TAHS program, the organization requested to implement one
computer-based system which further helps in managing the entire TAHS program. It is
assumed that the computer-based system will be developed within 90 days within $85,000
budget.
Part One
1.1 MOV-Measurable organizational Value
Measurable organizational value is found as one of the project goals which is
generally used in order to define the value that is mainly brought to the customers. For
successfully giving real and proper value, the project is required to be aligned with the
mission, vision as well as with the organizational strategy. The organizational measurable
values are mainly illustrated below:
Factor Description
Financial There is a rise within the financial revenue
of the organization due to proper

3
PROJECT MANAGEMENT
management of the TAHS program.
Customer The farmers who are the customers will
generally get improved service due to
system based TAHS program.
Strategy Proper strategies must be utilized within the
project so that the new system can be
developed successfully for the management
of TAHS program.
Social Proper advertisement is required to be done
about the TAHS program so that a greater
number of students will be able to know
about the program and can be able to engage
with the program.
Operational The operations of the program will be
managed successfully with the help of the
computer-based system.
1.2 Identification of desired area of impact
The table that is given below mainly reflects on the desired area of impact.
Factor Rank
Customer 2nd
Financial 3rd
Social 4th
Strategy 5th
Operational 1st

4
PROJECT MANAGEMENT
1.3 Value of the project
The value that is associated with the project are elaborated below:
Faster: The computer-based system which will be implemented for management of
the TAHS program will be helpful in managing the organizational operations quite
effectively as compared to the use the manual system
Better: The operations of the program will be managed properly with the help of the
new system and due to the implementation of the new system, the customers are getting
skilled and trained workers who can enhance their knowledge in farming.
1.4 Appropriate metric
The metric that is related with the project is generally reflected in the below table.
Rank Impact Metrics Timeframe
1st Operational Efficiency of the
program generally
gets improved due to
the use of new
computer-based
system.
2months
2nd Customer The customers are
able to get skilled
trainers who will be
helpful in serving
within the current
farming solutions.
3 months
3rd Financial They money which 2 months

5
PROJECT MANAGEMENT
is generally spent on
the computer system
development
generally helps in
making profit which
will be helpful for
the organization.
4th Social Advertisement must
be done for
spreading awareness
about the TAHS
program
1 month
5th Strategy Proper strategies
need to be followed
in order to complete
the new system
development within
time.
2 months
Part Two
2.1 Scope
Project scope include the following:
 Inviting the students from higher school
 Providing training to the students as per their interest
 Providing proper placement facilities to the student

6
PROJECT MANAGEMENT
 Giving proper reporting system
 Giving proper facility of tracking
2.2 Out of scope
Project out-scope include the following:
 The facility of training is not provided to the team members of the project.
 Exclusion of information and basic details about the suppliers of the project
2.3 Scope management plan
The steps which are needed to be used for managing the scope of the project are
generally elaborated below:
1. In the first step of scope management, the needs of the project must be defined
successfully so that proper project plan can be developed.
2. It is important to establish the project objectives that may include information
about the computer-based system development.
3. Collecting requirements is one of the important process that needs to be gathered
quite significantly.
4. Avoiding scope creep is considered as an significant step that helps in managing
the scope of the project for making sure that the system will be developed on time.
2.4 Resource plan
People: The human resources who are involved with the new system development for
the TAHS program management is listed below:
 Project planner
 Developer
 Database administrator
 Designer

7
PROJECT MANAGEMENT
 Human resource manager
 Financial manager
 Quality analyst
 Risk manager
 Project manager
 Technical expert
 Risk manager
 System administrator
 Software engineer
 Project sponsor
Figure 1: Resource plan
(Source: Created by Author)
Technology: The different types of technologies that are needed for the purpose of the
project are listed below:

8
PROJECT MANAGEMENT
 Hardware: Computer, CPU, hard disk as well as RAM
 Software: Development software, Designing tools
Facilities: The training facility will be provided to the employees of the organization who
are mainly engaged with the system development
Other: Travel allowances will be provided to the project workers who generally work for
late night.
Part Three
Development of computer
based system for
managing TAHS
Initiation phase
Determining the
required needs for
the project
Developing plan for
the computer based
system
Undertaking
financial analysis
Milestone 1:
Initiation phase
completion
Planning phase
Resource
identification
Schedulling of
project activities
Allocation of project
work
Development of
project
communication plan
Assigning the
resources of the
project
Milestone 2:
Completion of
project planning
phase
Design phase
Prototype design
Feature
incorporation
Determination of
both functional and
non-functional area
Milestone 3:
Completion of
project design
phase
Project development
phase
Invitation of
interested people
from school
Gathering deatailed
data about the
equipments
Giving the facility of
equipment
Giving fcaility of
training
Providing facility of
training
Reporting system
development
Incorporation of
details related with
student
Tracking apprentice
Requirement of
skills
Database
development for
marketing
Milestone
4:Completion of
project development
phase
Testing phase
While box testing
User-acceptance
testing
Perforamnce testing
Black box testing
Testing of overall
system perforamnce
Milestone
5:Completion of
testing and review
phase
Closing Phase
Reviewing the
project
Getting sign off from
the stakeholders
Milestone 6:
Completion of closure
phase of the project
Figure 2: Work breakdown structure
(Source: Created by Author)
3.1 Project milestone
The milestone of the project is generally reflected with the help of the table that is
provided below:

9
PROJECT MANAGEMENT
Figure 3: Project milestone
(Source: Created by Author)

10
PROJECT MANAGEMENT
3.2 Project activities
Figure 4: Project activities
(Source: Created by Author)

11
PROJECT MANAGEMENT
3.3 Project resources
Figure 5: Project resources
(Source: Created by Author)