Detailed Report on Business Information System for TAPIS Limited

This report provides a detailed analysis of the business information system (BIS) for TAPIS Limited, a training and process improvement services company. The report begins by outlining the key requirements of TAPIS Limited, including client management, operational system enhancement, business activity management, and IT infrastructure improvement. It then delves into the necessary infrastructure, including reception areas, classrooms, computer labs, conference rooms, and IT departments, detailing the required furniture and equipment for each space. The report also includes a section on the budget required for these infrastructural developments. Finally, the report discusses the installation process for various electronic equipment and software necessary to support TAPIS Limited's operations. The overall goal is to provide a comprehensive overview of the BIS needs for TAPIS, ensuring efficient and profitable business operations.

BUSINESS
INFORMATION SYSTEM

INTRODUCTION
Information system is one of the highly important as well as significant for each and
every business entity or educational institute whether they operate at the large level of small
level. The system which is mixture of hardware and software as well as infrastructure in order to
meet with the organisational goals and objectives is known as information system. With the help
of information system and technologies the entrepreneur able to run the whole business in
smooth and profitable way. In the current case study there are TAPIS Limited company is
selected which stands for Training and Process Improvement Services which was established by
Terry and Sarah Tippler before 5 years. The chosen entity operating in the educational
department where it provides various kinds of courses such as for the accountants, business
management, technical etc. In this courses offer by TAPIS are such as presentation skills,
negotiation skills, communication techniques, insurance, banking law etc. The overall report is
divided in four parts where first part shows about the requirements which are necessary for
TAPIS limited. In the second part, infrastructure of the overall company is to be provided which
is very helpful for it. The third task of the project shows about the budget section which lead to
provide information about the costs incur in the infrastructure and others. The last part is
regarding to the installation process of different kinds of electronic equipments and softwares.
TASK 1
On the basis of current case study there are several kinds of needs as well as requirements
are available with the firm. When the TAPIS limited will fulfil different number of requirements
of the clients as well as customers then highly able to attract them and enhance level of the
clients. When the TAPIS Limited provide and fulfil all the needs as well as requirements of
client then able to become more profitable by attracting customers (Alter, 2016). Further, the
goals and purposes of business can be achieved in the fruitful and effective manner. Some of the
basic and necessary requirements along with description are explained as below:
Requirements Description of the requirements
Prominent client
management system
It is highly compulsory for the firm to manage as well as sustain
level of the clients and customers which is the basic requirement.
In this, the TAPIS Limited needs to use higher quality of the
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technology and softwares to provide training and educational
services. Along with this, the company must offer their all the
services on the proper time which is also beneficial for it. With
the help of projectors and softwares educational courses and
syllabus needs to offer which lead to improve clients by
managing in effectual way (Barker, 2013).
Enhance the operating
system
At this point the management of TAPIS limited must ensure that
company is using new as well as latest techniques and methods
or not to provide training. In this, it is highly requires to use as
well as adopt updated technologies by which the overall
operating system of the TAPIS company will improve up to the
higher extent.
Management of business
activities in proper manner
Apart from this, another requirement for the TAPIS Limited is to
manage various business activities after using updated techniques
as well as manage the database system. Further, by recording the
business data also TAPIS Limited able to know that in which
context firm is operating. Due to this, managers able to
administer activities of an entity and then make it highly
profitable (Chang, 2016).
Improve IT infrastructure The information technology is one of the highly important factor
for the TAPIS Limited and which is require to implement in the
firm using updated and innovative systems. When the
infrastructure of IT will enhance then the management able to
keep sustain and increase level of the clients.
TASK 2
When the company or educational institute operate in then structure as well as interior of
the firm must be appropriate and highly arranged better way. Due to this, the clients as well as
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customers will be attract up to the better and higher level. In the TAPIS Limited there are all
different rooms needs to be well structured which are such as conference room, classroom, IT
networking, training room, pantry, reception, computer lab, HR room, finance office etc
(Bazzichelli, 2009). Further, with the appropriate structure and requirements description of all
the rooms stated as below:
Reception
The place at where visitors and clients come as well as take information about the
company such as TAPIS Limited that which kind of courses are provided by it is called the
reception. In the business entity the place of reception needs to be very clear as well as attractive
due to entrance of the firm. When the entrance level of the TAPIS Limited will be very attractive
and interior design is also highly better, then more number of clients will be attract towards it. At
the particular kind of place such as reception the management of TAPIS limited needs to provide
better seating arrangement where attractive sofa, chairs, table etc. are required. Hence, adequate
furniture is needed at the reception because of the main entrance of the TAPIS Limited company
(Pearlson, Saunders and Galletta, 2016). Structure of the reception is stated in the below picture:
In the reception place different types of equipments along with the furniture are requires
which are provided below:
 1 big table for receptionist
 1 chair for receptionist
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 1 landline telephone
 One table for visitors
 two or more sofas for the clients
 One computer system for keeping record about the clients.
Classroom
Apart from the reception there are better and attractive classroom is highly require for the
TAPIS Limited in order to provide educational services to the students. When there are interior
design of the class room will be highly better and appropriate as well as comfortable for the
students then they attract towards it. Furthermore, by using the information systems and
softwares then the TAPIS firm able to provide the better educational courses and programs.
There are number of equipments are required at the high number and due to which the TAPIS
able to manage and sustain the clients in better manner (Timm and et.al., 2016). All the students
want that their class room will be attractive along with all kinds of facilities. Image for the better
and attractive class room which needs within the TAPIS provided as below:
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According to the above mentioned class room it can be clearly stated that various number
of furnitures and other requirements which incur number of expenses. There are different kinds
equipments required for class room in TAPIS limited are as follows:
 30 chairs for students
 2 projectors
 15 large tables for students
 1 landline telephone
 1 marker
 1 bulletin board
 5 computer systems
 1 table for professor
 1 chair for professor
Computer lab
In addition to this, there is computer lab is also required and needed for the educational
institute such as TAPIS Limited by which it can provide information to the students about
various operating systems along with the softwares. Apart from this, when there is computer lab
is the better as well as comfortable for the students then they start and continue to use it. There
are huge and more number of the computer systems are highly require for the business entity
which helps to provide services to the more number of students. It is the place of TAPIS Limited
where the students take information and education about the various types of software systems
and able to develop their technical skills and talent (Falkenberg, Hesse and Olivé, 2016). The
TAPIS business entity when provide computer based information as well as education then
computer lab is highly required. Apart from this, to the students different kinds of assignments as
well as projects related to subject are given in which need of internet require. The company when
offer the better services along with wi fi and internet facility the computer lab then they will
attract towards the TAPIS Limited.
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As per the above mentioned picture there are various resources and equipments are
required which are listed below:
 30 computer systems
 30 chairs
 6 big table
 wires as well as cables
 1 bulletin board
 1 marker
 1 landline phone
Conference room
Other than above mentioned all the infrastructure there are conference room is also one of
the most important and significant place for the TAPIS Limited in its business. With the help of
conference room the employer and managers able to meet with the clients for the meeting and
different business decisions. When there are any new client comes under consideration then
meeting with that personal is to be conducted in the conference room only. In the TAPIS Limited
conference room must be well furnished along with different kinds of necessary equipments
(Capildeo and Rose, 2016). The structure which needs at the workplace or in the firm for
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conference room along with resources is to be evaluated using below mentioned and provided
image.
By considering the above given image of conference room it can be said that there are
different types of equipments and resources are required which are mentioned below:
 20 chairs
 Full furniture for keeping the registers
 One big table
 One computer system
 One bulletin board
 One projector
 One marker
 One landline telephone
IT department
TAPIS is working in the field of education, for the cited firm is the very important to
develop IT department. In the modern era people students like to do internet suffering and they
gain good information through this medium. E-learning is the best way through which learners
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can gain good information and they can enhance their knowledge to great extent. Development
of IT department will be beneficial for the TAPIS because by this way institute will be able to
give good knowledge to their students and that will enhance their marketing. By developing IT
department company will be able to conduct a session easily where it can make people aware
with the real facts on system (Tran, Le Ngoc Thanh and Phuong, 2013). Apart from google
surfing students will get to know about new software and they can improve their technical skills
that will help in their career and they will get good career opportunities. It will be beneficial in
providing educational courses through online medium.
In IT department TAPIS will require many equipments which are described as below:
 50 chairs and tables for students
 1 Big projector
 50 computers
 2 landline phone for emergency communication
 1 professor chair
 2 markers
 1 bulletin board
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 1 professor table
 25 USB
 1 Fax machine
 2 Printer
These resources will help the TAPIS in developing the good IT department where
students will get information which would be helpful for them in making career.
Training room
TAPIS is also required to develop a training room in the educational institute. Now in the
modern era daily new technologies are coming in the market and daily advanced version of
software are coming. If students work on the old techniques then it may harm their work
efficiency. By developing training room educational institute will be able to train their students
and they will improve their efficiency level and enhance knowledge to great extent. Training
room will help learners in knowing about external environment and it will enhance
communication of them with other students. Training department plays significant role in the
educational institute because by this way cited firm can be connected with mass audience and
can train them well. Because there will be availability of all material which can help in giving
good knowledge to the learners (Venkatesh, Thong and Xu, 2012). So they will get to know
about advanced studies and will enhance their knowledge to great extent. TAPIS will be able to
train large student at one time in the training room that will enhance reputation of the entity and
that would be beneficial in attracting more students towards the organization.
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Resources required for developing the training room are as following:
 50 chairs for learners
 1 Big projector
 10 computers
 1 landline phone
 1 professor chair and 1 table
 2 markers
 1 bulletin board
 2 USB
Pantry
TAPIS also has to look upon developing the pantry in the institute because it is the place
which is most likeable by the learners and youngsters. Students like to spend time with their
friends and like to have fun. Pantry is the favourite place of them and they discuss study material
and courses in the canteen. By developing the pantry in the institute cited firm will be able to
gain attention of more learners and they will be able to enhance their number of students in
different courses. When learners get tired then they go to the pantry and can eat something what
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