Report: Strategies to Reduce Task Duplication in Adolescent Admissions

This report presents a situation analysis focused on task duplication within the admission process of an Acute Adolescent Unit. The study, conducted at Redbank House, examines the current inefficiencies, including the time taken for admissions and potential errors due to duplicated tasks. The analysis highlights the concerns of staff, patients, and carers, emphasizing the need for improved time efficiency and reduced errors. The report includes a literature review, data analysis, and stakeholder consultations to identify the root causes of duplication and propose solutions. The strategic plan outlines actions such as mapping the admission process, analyzing clinical records, and developing an education module. The goal is to reduce task duplication, improve time efficiency, and enhance the quality of care provided to young patients. The report concludes with recommendations aimed at streamlining the admission process and minimizing errors, ultimately leading to better patient outcomes and increased staff satisfaction.

Assessment 3: SMART GOAL: Analyse and identify task duplication when completing
admission process in Acute Adolescent Unit during admission process from XX number of
patient by June 30th 2021
Introduction
This paper will report a situation analysis to inform a strategic plan to explore time wasting
duplications in the admission process. In my clinical area several tasks are undertaken by
Registered Nurses during the admission of young people to an adolescent mental health. The
young people are often agitated and or distressed about the admissions, asking lots of
questions and or making complaints. Accompanying parents and or carers may also be upset
about what is happening. Sometimes there is tension and a confusing context for the
admission process. Nurses undertake head-to-toe assessment, collect important information
and document findings during the admission process. The tasks at present take approximately
20 minutes. There is concern and curiosity about the process and that some tasks may be
duplicated and some perhaps obsolete. History and culture of doing things the same way
without regular evaluation may have led to some duplication and less efficiencies in the
admission process. In this context task duplication is become one of the common issues
during admission process.
Situation Analysis
As per concern of task duplication most of patient get disturbed as it takes even more time to
analyse appropriate information about the illness of patients. For this possibility to measure
and control all the relative information about patient is having negative impact. In this most
of the patients are not much supported as it induces balanced ciaos that might result into
diverse impact over health care of patient.
Task duplication induce potential impact over individual health as with this possibility
to provide safer and free care to patients is addressed by health care service providers with

better relevancy. In order to reduce the impact more of nurses get spend perpetual time for
better recovery of patients and along with this invest appropriate time to reviewing all the
relevant changes through which delegable changes is implemented in formulated manner.
My desired outcome from this goal is to reduce task duplication when completing admission
papers and improve time efficiencies. There is concern that errors are made during the
process which may be identified in the course of this work.
Data and Benchmarking
while minimizing errors for registered nurses in Acute Adolescent Unit during admission
process by June 30th, 2021.
To attain adequate benchmarking, smart goals is developed that is followed by nurses
to offer practical measures to patients as with this rate of duplicity get reduced.
Stakeholder Consultation:
Of the staff consulted most considered that suitable programs are conducted as per
removal and reduction of admission process as with this possibility to recognise sustained
practical setting is processed within timely frame. There are various improvised diagnostic
tool and techniques are used that support clinical support that capture all the required
information which directly facilitate exchange rate of information.
Services impacted:
Risks identified:
There is various risk that is associated with task duplication as with this potential of error is
developed and processed that is riskier for the patient and for the health care service provider.
It also takes a higher amount of time with this possibility to manage as well as measure
various risk credibility’s is attained in timely constrained.

Combined Analysis Findings
For this gap analysis also get analysed as with this adequate focus and concern is maintained
towards fulfilment of complex situation with clarity as in this desirable outcome is processed
in moderate basis. The current state of quite in negative prospect and that is due to task
duplication through which unbalanced working surround is developed that is not favourable
for staff working. In terms of conflict generation, it is required that future state and scenarios
is mapped with this service provider worked as a team through which rate of task duplication
is reduced in favourable manner. It also has direct impact over enhancement of healthcare
service that is provided to the people as with this working capability and its tendency both get
advanced on regular basis. For this wider level of service is developed that aid to develop
strong level of interrelation with the patients and in this trustable relation is developed as in
global context with this patient’s interaction is attained in effective basis that also promote
and improvise service standards in marketplace (Machon, Cundy & Case, (2019)).
To align and manage with weaknesses it is required that resources are utilised in effective
manner and with this task duplication also get controlled in favoured manner (Stanley &
Stanley, (2018)). The resultant of this, satisfactory changes are implemented that reduced that
level of compliance under which balanced outcome is achieved and for this service provider
control major prospect with this long term sustainability is attained within timely frame. In
this suitable level of opportunities are developed and in this higher manpower is implemented
as with this flexible distribution of service is induced on random basis.
Data and Benchmarking –There are a number of patient admitted in Redbank House acute
adolescent unit and preferably patient of aged in between 12-18 year. The house provided
suitable spanning of service that is suited to local, regional and state wide service which is
resultant of community integrated system of primary health care. It has been done by
advancing acute containment and stabilisation which is involved and drive recovery focused
approach.
Literature Review
Qualified nurses more often identify clinical error and reduce inevitable stages
throughout their career (Ford, 2021). Nevertheless, as per reduction of harmful outcome and

its prevention is always being necessary and it is developed as with support of patient safety
and operational performance. It has wider impact over services as it is also being related to
the mental health and system care as it involves both worker and employee those have
concerned about health practices and conflicts generation (Miles & Scott, 2019).
In this level of competency and working practice both get affected as per task
duplication (Murray, Sundin & Cope, 2018). To develop better health care prospect adequate
care and generous benefits is processed in effective mode and it support accurate flow of
healthcare service in productive manner. Furthermore, to measure the gap and its analysis it is
essential that both goal and objective are considered with clarity and in this capability to
attain standardised outcome is perceived in continuous basis. There are different stages that is
followed by as in this current stage is analysed that aid to reduce negative impact within task
duplication prospect and under this rate of completion and resolution of conflict is attained in
satisfied manner.
Strategic Plan
Action 1:
Map out the entire process for 6 patients accounting for task and time taken
The entire process of 6 patients is planned as with planning over specific purpose
under which complex comorbid is offered as by diagnostic of resistant of unclear and
psychiatric disorder. In this outpatient and communal level is intervened has managed to
control insufficiency. It is usually associated with social, educational impairment and
emotional contribution through which disorder is resist with treatment resistance. It assists to
make adequate level of changes that assist to pertain continuous level of modification and
with these valuable resources are accomplished which is also be required as by completing
sustained task

 There is a risk of task duplication and with this management department of service
offered assure to attain adequate training and development for this ability to complete
adequate task in effective manner is processed with perfection (Dhaliwal & Hirst,
(2019, April)).
Action
Staff perspective:
 The staff get capitalise all the required capabilities of nurses that is preferably
dependent over welfare of patient. In this staff also get prioritise the list of issues that
aid to maintain higher level of maintenance and smooth efficiency during illness. The
phone service gets improvised under which all the complaints get actively responding
under which all the issues get resolved in timely constrained. In order to analyse the
future state and its service provider ensure to advance team working and for this
moderate rate of ending is resulted through which healthcare services and its practice
is indulged through which better care is offered to the patient with this long-term
stability and sustainability is attained with perfection and in timely constrained as
well. To get mitigate the strategy more of service provider has induced advanced level
of resources within the healthcare service provider. For this in terms of strategy
implication is induce with adequateness for this better care is provided to the patient
with this replicate issues also get controlled in favoured mode.
Patient perspective:
 The patient gets believed to get improvised health related services under which ability
and capability to reduce adverse errors is devised that also adhere adequate planning
which is related to implementing of new technology in working practice. It is a basic

necessity for patient to improvise different initiative and that is permeates towards
health care practice. The complexity within service delivery of health care sector is a
major perspective and in this patient get variably associated with the discretionary
aspect.. In addition, the teamwork and its compliance ensure to reduce the working
capability with this level of dissatisfaction of patient get improvised and for this
service provide clearly analyse issues and complex situation of patient and provide
relevance level of solution in timely frame.
Carer perspective:
There are various strategies that is developed and designed by health carer in order to prevent
sustained error as with this likelihood practice is involved that also reduce medical errors in
preferable manner. In this Aboriginal and Torres Straits Islander ensure to drive new
technologies with this working efficiency and its productiveness both get managed and
controlled in adequate basis. Moreover, raw material also being as driving factor with this
quality improvisation and sustained level of optimised outcome is attained in relation to
healthcare service provider. For this management ensure to induce adequate policies such as
provision of required dosage via sustained route and in timely constrained. The proper
medication is followed with support of physician along with this accurate documentation is
processed in favourable manner.
Action 3:
Analyse and identify ?? the process from X to X the clinical records for duplication:
The duplication of record cause identification error of patient and it occur as per
individual patient those are associated with similar record. It more often captures a sustained
portion of patient medical history and with result of duplication inaccurate and not required
information is process that act as major cause of serious error which resulted into higher

complication. It reflects towards harmful association that induce adequate delay within
treatment as in this adequate inability is accessed that reconcile record.
Action 4:
Develop an education module and competency on this process.
To develop a module and competency prevalent changes is identified within which
inherent difficulty is measure. It is processed as by matching all the required data of patient
that rely of algorithm which is identified through multiple errors such as through name,
gender, date of birth, social security number instead of using only a single unique identifier
number of a patient. To overly duplication errors data cleansing and time consuming
processes that aid to avoid patient matching issues. In this health care sector get worked with
support of adequate technology support rather than human centric approach that reduces the
rate of risk credibility with moderate manner.
CONCLUSION
we have identified from above report that nursing leadership and management that is
developed and design to in this task duplication is reduced under which time efficiency get
improvised as with this error rate also get minimised and that is for the nurses those are
registered within Redbank House. In this situational analysis is conducted through which
possibility to identify risk duplication is controlled in balanced mode and it is processed with
support of various supportive actions. In this key performance indicator is assist through
which favourable changes is altered as by composing it with service that is processed during
health service processing. Moreover, it induces sustainability and development within service
with this better and relevant changes are implemented that is in favoured of individual
healthcare. Moreover, staff also implement various actions as with this ability to get connect
with more of patient and to resolve several issues is pertained with perfection.

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