Drawing Up of a Team Contract: Project Management Assignment

This assignment solution presents a comprehensive team contract developed for a project involving an employee attendance system. It meticulously addresses the requirements outlined in the assignment brief, which includes a detailed examination of project management competencies, specifically referencing the APM Competencies Framework. The solution outlines a team contract, covering commitments, rules for meetings, communication, problem-solving, decision-making, and conflict resolution. It then delves into resource capacity planning, exploring resource demands, change initiatives, and schedule development, connecting it to the APM competencies. Furthermore, the solution examines the United Nations Sustainable Development Goals (UN SDGs) and their relevance to project management, emphasizing resource management and awareness of sustainability. The assignment also explores Corporate Social Responsibility (CSR) and its importance for project managers, offering resources and insights. Finally, the solution provides a project planning overview, including PESTLE analysis and Work Breakdown Structure (WBS). This assignment provides a comprehensive and practical guide to project management principles and their real-world application.

Running head: DRAWING UP OF A TEAM CONTRACT
Drawing up of a Team Contract
Name of the Student
Name of the University
Author note

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Table of Contents
Task 1...............................................................................................................................................2
Task 2...............................................................................................................................................4
Task 3...............................................................................................................................................5
Task 4...............................................................................................................................................6
Task 6...............................................................................................................................................8
Task 8.............................................................................................................................................11
Task 10:.........................................................................................................................................11
Task 11:.........................................................................................................................................13
Bibliography..................................................................................................................................17

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Task 1
In relation to a certain project based on the development of an employee attendance
system for an organization, a short team contract that could be set. The understanding over the
Competence 6 Contract Management from the APM Competencies could be put forward in the
following ways:
A. Commitments
As working within the project team, we would:
1. Agree upon performing work in which team members would be capable and potent.
2. Approach towards a realistic work environment based on staffing, scope, scheduling
and cost factors.
3. Keeping other team members informed related to project progress and other
happenings.
4. Viewing the various aspects of the project towards completion.
5. Focusing over the best parts of the project.
B. Rules for Team Meeting: Participation
Under participation within the team, we would:
1. Approach an honest way during team sessions.
2. Providing opportunity to all team members for providing ideas.
3. Opening up to new approaches and ideas

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C. Rules for Team Communication
The communication procedure could be followed as:
1. Be specific to the point.
2. Practice towards active listening skills.
3. Using visual approaches such as charts, drawings and tables for facilitating better
decision making processes.
D. Rules for Problem Solving
Approaches towards problem solving could be achieved as:
1. Encouraging every member towards participation
2. Building towards the ideas of other members.
3. Using dates towards solving problems.
4. Using team tools based on facilitating towards solving critical problems.
E. Rules for Team Decision Making
Based on decision making, the team would:
1. Make feasible decisions wherever needed.
2. Discussion of different criteria for making decisions.
3. Discussing concerns with other team members as per suitability of scenario.
4. Asking team members based on supporting decisions.
F. Rules for Handling Team Conflict

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Based on handling conflicts within the team, the approaches are:
1. Listening to views of other team members.
2. Stating own points and interests in a non-attacking and non-judgmental manner.
3. Choosing of a proper place and time to explore and discuss areas of conflict.
G. Meeting Guidelines
The guidelines set for team meetings are:
1. Meetings would be set at every _____ days/weeks/months,
2. Meetings would be arranged by _________
3. Meetings would be called by _________
4. The meetings would be conducted in the _______ room.
H. Meeting Procedures
1. Notification regarding meetings would be shared with the supervisor of the team.
2. Team members would be informed one day prior to the meeting.
3. Agenda for the next meeting would be shared at the end session of each meeting.
4. Unresolved issues would be set aside and noted under the Issue List.
Task 2
Based on the discussion of the APM competencies and knowledge gathered from
Competence 7 Requirements Management and Competence 10 Resource Management of project
management competencies, the planning over the resource capacity would be discussed. During

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the course of planning over the resource capacity, it can be discussed that the resource demands
should be noted before the start procedure over each step. The resourcing capacity, which could
be allocated over a certain duration could lead to change initiatives.
Planning over the capacity of resources would be helpful in preparing a schedule. This
schedule would describe milestones, major phases and points of review for different change
initiatives. The schedule and reporting requirements based on milestones and the reviews
presented over managers would be highly necessary for leading towards the change initiatives.
APM Competencies Discussion
Ethics, compliance and
professionalism
The ethics deals with the making of practical and possible
decisions regarding the environment, resources and people.
Again, the compliance structure deals with the management
on various aspects of project management including
deliverables, time management, budget control and scope.
Further, professionalism indicates to encourage honesty and
respect for every matter that is business-related.
Team management This is the task to permit the tracking performance of the
members of the team, utilizing feedback, solving operational
and strategic issues, controlling changes for optimizing the
performance of the project.
Conflict management It aims to develop the group and learning outcomes that
involve the performances and efficiencies under the
organizational setting.
Leadership It is a type of project organization and the competence

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includes project control.
Procurement It deals with the development of relations with external
suppliers and vendors for services and goods required for
finishing the project.
Contract management It is the constant process beginning with evaluation and
assessment of inquiry of customers and carrying on till the
closure of contract on fulfilling every contractual obligation.
Requirements management It is a measure of analyzing, tracing, documenting, agreeing
on requirements and prioritizing and managing to
communicate and change for related stakeholders.
Solutions development It is the method to find an effective path to satisfy
requirements.
Schedule management It involves the measures needed for assuring the timely
finishing of projects.
Resource management It includes acquiring resources, estimating, planning,
managing and developing people and then managing the
physical resources.
Budgeting and cost control It is the detailed cost estimation, setting of budgets allocated
and controlling cost against the budget.
Risk, opportunity and issue
management
The risk is the uncertain condition and event resulting in
negative and positive influences on the objectives of projects.
The issue is the condition or circumstance that happened
already and affected or at present influencing the objectives

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of projects.
Quality management It is the measure to assure that every project tasks needed for
implementing, planning and designing the project with
efficient and effective as per the purpose of that objective and
the performances.
Consolidated planning The deliverables of the project manager must be consolidated
in project plans. It is the name for every document of project
management implemented as the project goes on.
Transition management It is a method to migrate systems, knowledge and operating
abilities between the outsourcing scenario for the in-house
staffs and the vice-versa.
Financial management It is the method bringing the physical performance,
disbursement, procurement, auditing, internal control,
financial reporting, accounting, budgeting and planning. This
is intending to manage resources suitably and to gain the
objectives of the project.
Resource capacity planning It is a tool for determining by the business for meeting
further demands of a workflow.
Governance arrangements Its role is to deliver the framework for decision making that
is repeatable, logical and robust for governing the capital
investments of the organizations.
Stakeholder and
communications
The stakeholder management is the critical element for the
successful delivery of activity, program and project. On the

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management other hand, the project communication management is the
method needed for assuring the appropriate and timely
planning, retrieval, storages, distributions, creation,
collection, management, monitoring, controls and ultimate
disposition of the information of the projects.
Frameworks and
methodologies
The methodology indicates to the system of practices,
procedures, techniques and rules for those who are working
with discipline. Example of this includes the Six Sigma,
Kanban and Lean practices. Again, the framework is the
subset of tools, templates, tasks and processes used in
assimilation with the management group for gaining insights
to critical structural elements of the project.
Reviews It is the exercise that is undertaken during the ending of
every project phase for deterring the present status of projects.
Change control It is the project assuring that every change is suggested while
the project gets sufficiently defined, reviewed and then it is
approved for deployments.
Independent assurance It is the discipline seeking to deliver objective and
independent oversights of the future performances of essential
projects for those who are liable for insuring, financing and
sanctioning the undertakings.
Business case It deals with weighing the expenses to undertake the project
against intended advantages as the project is finished.

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Asset allocation It is the strategy of investment for balancing the reward and
risk through appointing the asset of the portfolio as per
individual aims, investment horizon and risk tolerances.
Capability development This encompasses the conventional scope of the profession
developments like experiences, knowledge-based education
and skill-based training.
Benefits management It helps in developing the scopes through gaining the
intended outcome. It also involves learning fresh view-point
for the project and the ways that can fit the business strategy
and prioritizing the resources and assuring the practical
usages. It is also involved in setting the budget, schedule and
scope for a beginning.
Task 3
1. United Nations Sustainable Development Goals (UN SDGs)
The United Nations Member States in the year 2015 had adopted the 2030 Agenda for
Sustainable Development, which had provided a blueprint based on prosperity and peace for the
planet and people. This plan had been designed in order to put major focus over the present times
and plan for sustainable developments in the future. According to the 17 Sustainable
Development Goals (SDGs), which is defined as an urgent call for taking action over all
countries, which are developed or in the process of developing towards a global partnership.
Based on the consideration of the SDGs, it has been recognized that the end towards poverty and
other forms of deprivations should go together by designing strategies focusing over

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improvement in the sectors of education and health. These strategies should also be used for
reducing inequality within people and countries while also spurring towards economic growth.
2. Resource connecting PM with UN SDGs
Competence 10 Resource Management helps in understanding the resources, which
would be able to connect project management with the UN SDGs could be based on natural
resources such as water and land. Effective management and implementation of integrated water
resources management (IWRM) at different levels would be critical for bringing the scenario on
proper tracks and implementing the best standards of livelihood.
3. Awareness regarding Goals and Engage with Sustainability Concepts
As a project manager, a proper understanding of goals and engagement with the concepts
based on sustainability would be highly helpful in designing project management strategies that
would in turn affect the sustainability project based on the SDGs. Under the knowledge acquired
from Competence 4 Leadership, Competence 19 Stakeholder and Communications Management,
the task of designing projects, it would be highly important to design effective strategies that
would be able to raise awareness through the projects. As these projects would have a direct
impact over the people, hence the involvement of policy makers would also be considered as
critical in nature. They would thus be able to understand the present scenario and then discuss
together while achieving certain set targets.
Task 4
1. Resources on corporate social responsibility (CSR)
The knowledge gathered from Competence 10 Resource Management, helps in
understanding the resources that could be planned for Corporate Social Responsibility (CSR) are:

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1. Associations and Organizations – The certain associations and organizations that
could be an important resource for CSR are:
a. Business for Social Responsibility (BSR)
b. International Business Leaders’ Forum (IBLF)
c. The Aspen Institute
2. Specific Information for a Company – Certain information regarding a company are:
a. globalEDGE, which focuses over a certain website list focusing over CSR.
b. Corporate Research Project, which analyzes and researches over industries and
companies.
c. Better Business Bureau, which can be considered as a certain set of comprehensive list
based on the discussion over the best practices for businesses for treating public in a honest and
fair manner.
3. Human Rights – There are specific human rights that would be helpful for focusing
over CSR activities are:
a. UN Declaration of Human Rights
b. Human Rights and Business Resource Center
c. Human Rights Watch for Businesses
2. Importance of CSR for Project Managers
Different companies have believed in the fact that their responsibility focusing over a
financial perspective is to maximize enough value for the involved shareholders. Competence 1

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Ethics, Compliance and Professionalism provides a knowledge over the knowledge of CSR,
which is defined as a new idea focusing over the concerns based on the corporate sectors that
primarily incorporates environmental and social concerns. The project managers possesses a
major ability for introducing the CSR within their work and thus promote towards social good
within any firm. A proper understanding and execution of project activities based on CSR would
lead to a win-win strategy that would be highly helpful for benefiting the company and towards
the society.
According to the knowledge from Competence 26 Capability Development and
Competence 25 Asset Allocation, it can be described that the project managers working over any
project can be considered as instrumental towards the achievement of various set strategic goals.
This is mainly due to the reason that they hold primary path towards the execution of project
tasks. The project managers also play a vital role towards the achievement over corporate social
responsibility. The project manager also stays in a certain position for perceiving and achieving
the developmental strategies for analyzing over social relevant issues. They would also be
responsible for handling situations based on senior management. They would also be aware of
the firsthand experience in relation to laws and norms, traditions and culture that might be able to
render the project towards execution and lead towards positive outcome.
Task 6
1. The ideas that could be set for a career in project management can be described based
on the knowledge of Competence 20 Frameworks and Methodologies and Competence 2 Team
Management. These are:

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a. Projects undertaken should be completed within a specific time period. Understanding
of the core values set for a project should be considered as critical for achieving towards the end
results of a project.
b. A good form of communication should be set for keeping the team members together
and establishing better routes for completing the project successfully.
c. A proper form of strategy should be set in order to bring the costs of the project under a
controlled atmosphere. The project managers would also be responsible for establishing a proper
scope for the project that would discuss the critical aspects in relation to the project.
d. Setting up of the strategy of the project in mind would be the first and critical aspect
towards achieving the success over the project. The goals set for the project should be set prior to
start work over the project.
3. The one way in which the development of skills and knowledge for employment as a
project manager is based on developing skills of confidence and understanding of knowledge
from Competence 20 Frameworks and Methodologies. Showing a great level of confidence
during understanding projects and undertaking them is a critical aspect. Gaining a confidence
level would majorly help the team in leading towards success and proper project development.
5. The ways of enhancing the project management career prospects are based on
Competence 20 Frameworks and Methodologies, which supports the following areas of
knowledge:
a. The opportunities available for career progression would be considered as an important
prospect for excelling in project management career.

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b. A particular industry or sector should be initially chosen based on the qualifications
and experiences.
c. A career development plan should be prepared based on listing of career goals and the
ways that needs to be undertaken for accomplishing them.
d. Development of excellent soft skills should be done before proceeding with taking up
of a certain project.
e. A professional certification should be acquired before putting hands over a certain
project. Gaining of a certification ensures that there is sufficient knowledge based on which a
project management career could be proceeded.

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Task 8
Curriculum Vitae
Personal Details
Name: To be filled by student
Address: To be filled by student
Phone Number: To be filled by student
Email address: To be filled by student
Work Experience
2020 – Present: To be filled by student
Education and Qualifications
To be filled by student
Task 10:
9.1. Examples to use in reflective writing
The process of product development could be highlighted as the funnel having a massive
number of latest product concepts. This involves the entering to the stage of thought, decreasing
the lesser amount of subsequent steps. Distinguishing every step is a type of phase review here
the decision was made for skipping the product, entering to further stages and redirecting back to
the prior stage for extra products. Here, the cause of the idea stage is to analyse some of the latest
product opportunities quickly. Another example is the lean startup product development that

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encouraged me to evaluate as there is any necessity of product in the market prior we worried
about details of new products. Again, the previous style measures also proposed the carrying out
of the market study and research prior to engaging in product definition and planning. Further,
the lean measures have been helpful to raise the pace at which the startup tea must be operating.
Next, we as an effective team chosen agile and lean method for project management. The agile
Software Development methodology has been essential for the project requiring a high level of
agility in the requirements. Again, that Agile project management has been concentrating for the
constant measures slowly instead of considering great part like the conventional approach.
9.2. Examples to use for the assignment:
At first, the most evident element discovered is the benefit to work as part of any group.
Further, I have come across effective teamwork that has been key towards success to design
tasks as the resource and time have been limited. Since everybody had a distinct point of view,
various distinct concepts have been generated. I also saw the energy of this participation to be
more energetic regarding contribution to anything. Again, secondly have seen that even the
easiest things could be changed into anything effective as we give sufficient effort and creativity
to work with them.
9.3. Revealing ideas with other members of the team:
It is learnt that all the design has its individual strengths and weakness and work with the
teams to find out what they have been. Moreover, we have challenged other’s preconceptions
regarding what must and never work. It is also seen that s actuality to change the design in reality
impacted to the performances.

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9.4. Opportunities for gaining knowledge and experience in project management:
First, there must be volunteering for community projects. It is a smart method to achieve
anything costly for project-specific experiences. No shortcomings for volunteering on the
community projects have been there. One must find the projects hat one might be interested n
and then ask to take part as the part of the project team. Secondly, one should be asking to take
part in the project meetings. At the company, there can be numerous ongoing projects running at
the same time. The projects affecting the reach out and the area towards the project managers
and functional leads are to be identified. Next, one must take into consideration the tasks where
we played an informal role. Though one might never be any formal project manager, one might
be the part of a project group at any time of his or her career. We must go through our resume in
details and the think as they are the part of the projects. Lastly, one should create an individual
plan. One must think of any project concepts implemented under the department and then make a
discussion of the probability to lead the small projects under the permission of the supervisor. It
never requires to be a huge undertaking. This is easy as the project can arrange any small event
and any development to the present workflow.
Task 11:
Example of project management skill learnt:
Reporting or
Stakeholder
Management
This is intended to make coordination with managers, team members,
client for setting objectives, deliverable and expectations.
Team Building or
Management One must develop and lead the people having distinct skill sets for

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unified goal through guiding every member for completing the distinct
deliverables in due time.
Resource Planning and
Management
This has been to formulate and deploy strategies o the strategies on
how project aims could be net effectively at proper sequences.
Time Management and
Scheduling
It is helpful to map out the talent resources, dependencies and tasks,
making the timeline estimations and then set particular and common
schedules and put everybody with speed.
Cost Assessment or
Budget Management
One should gain cost effectively through optimizing the working hours
and deploying the rationale for primary procurements.
Reviewing and
Monitoring
This involves the tracking of entire project and the distinct progress of
stakeholders across the project lifecycle, solving conflicts and then
optimizing achievements on the way.
Conflict Management
and Resolution
Again, the project discrepancies must be overlapping with the stalled
workflows ad issues because of unforeseen external setbacks and
internal roadblocks.
Policy Knowledge There is sufficient grasp of regulatory regime that has been managing
that sectors. It involves environment, next rate of business, safety and

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health.
Using the STARR technique:
This is to highlight the way one must break the instance into primary components to
outline how you would break this example into the critical components:
Situation:
One must choose a specific project from previous task experience that has been
specifically challenging and complex.
Tasks:
One should be providing background data regarding the instances chosen and also
demonstrating the central activities in the project planning phase.
Action:
One must cover the tasks mainly considered to be focused in sectors like planning,
schedule, scope and definition.

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Results:
One should finish the answers by clearly revealing the particular activities one must
consider in favourable happenings. This is the end to the solutions on positive notes for leaving
the interviewer with a striking impression on our skills.
Share the example with learning set members and demonstrating my approach:
One should be thinking of every sector of the competence of project manager and then
reflect regarding demonstrating the approach, style, personality, skills and abilities for all the
areas. The PM skills must involve the adaptability, leadership and problem solving, negotiation,
planning and team management. The situation demonstrates the context that one has performed
and faced the challenge at work. Next, the task described the responsibility of that situation.
Then, there is the action to demonstrate how to finish the task and endeavoured for meeting
issues. Lastly, one should be evaluating the outcomes created through the considered measures.
This has been useful for emphasizing what is accomplished and learnt. As there is any sort of
issue or conflict, one must always attempt to step up as team leader whenever required. Our
skills in communication have helped to become an effective leader and a smart moderator. For
instance, at one time, as I have been working on any team project, some of my members got
embroiled in debate refusing to finish the assignments. Both of them has been dissatisfied with
the workloads. Hence, a team meeting was arranged where all the assignments were reallocated
to team members. It made all the people productive and happier, and the project was a success.
The knowledge of project management at any time is never sufficient to be a great project
manager. One requires soft skills also. One must also be a good communicator and an open
leader. Having these issue also needs decisiveness, strategic thinking, adaptability and stress-
resistant personality.

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