Drawing Up of a Team Contract: Project Management Assignment

This assignment solution presents a comprehensive team contract developed for a project involving an employee attendance system. It meticulously addresses the requirements outlined in the assignment brief, which includes a detailed examination of project management competencies, specifically referencing the APM Competencies Framework. The solution outlines a team contract, covering commitments, rules for meetings, communication, problem-solving, decision-making, and conflict resolution. It then delves into resource capacity planning, exploring resource demands, change initiatives, and schedule development, connecting it to the APM competencies. Furthermore, the solution examines the United Nations Sustainable Development Goals (UN SDGs) and their relevance to project management, emphasizing resource management and awareness of sustainability. The assignment also explores Corporate Social Responsibility (CSR) and its importance for project managers, offering resources and insights. Finally, the solution provides a project planning overview, including PESTLE analysis and Work Breakdown Structure (WBS). This assignment provides a comprehensive and practical guide to project management principles and their real-world application.

Running head: DRAWING UP OF A TEAM CONTRACT
Drawing up of a Team Contract
Name of the Student
Name of the University
Author note

1DRAWING UP OF A TEAM CONTRACT
Table of Contents
Task 1...............................................................................................................................................2
Task 2...............................................................................................................................................4
Task 3...............................................................................................................................................5
Task 4...............................................................................................................................................6
Task 6...............................................................................................................................................8
Task 8.............................................................................................................................................11
Task 10:.........................................................................................................................................11
Task 11:.........................................................................................................................................13
Bibliography..................................................................................................................................17

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Task 1
In relation to a certain project based on the development of an employee attendance
system for an organization, a short team contract that could be set. The understanding over the
Competence 6 Contract Management from the APM Competencies could be put forward in the
following ways:
A. Commitments
As working within the project team, we would:
1. Agree upon performing work in which team members would be capable and potent.
2. Approach towards a realistic work environment based on staffing, scope, scheduling
and cost factors.
3. Keeping other team members informed related to project progress and other
happenings.
4. Viewing the various aspects of the project towards completion.
5. Focusing over the best parts of the project.
B. Rules for Team Meeting: Participation
Under participation within the team, we would:
1. Approach an honest way during team sessions.
2. Providing opportunity to all team members for providing ideas.
3. Opening up to new approaches and ideas

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C. Rules for Team Communication
The communication procedure could be followed as:
1. Be specific to the point.
2. Practice towards active listening skills.
3. Using visual approaches such as charts, drawings and tables for facilitating better
decision making processes.
D. Rules for Problem Solving
Approaches towards problem solving could be achieved as:
1. Encouraging every member towards participation
2. Building towards the ideas of other members.
3. Using dates towards solving problems.
4. Using team tools based on facilitating towards solving critical problems.
E. Rules for Team Decision Making
Based on decision making, the team would:
1. Make feasible decisions wherever needed.
2. Discussion of different criteria for making decisions.
3. Discussing concerns with other team members as per suitability of scenario.
4. Asking team members based on supporting decisions.
F. Rules for Handling Team Conflict

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Based on handling conflicts within the team, the approaches are:
1. Listening to views of other team members.
2. Stating own points and interests in a non-attacking and non-judgmental manner.
3. Choosing of a proper place and time to explore and discuss areas of conflict.
G. Meeting Guidelines
The guidelines set for team meetings are:
1. Meetings would be set at every _____ days/weeks/months,
2. Meetings would be arranged by _________
3. Meetings would be called by _________
4. The meetings would be conducted in the _______ room.
H. Meeting Procedures
1. Notification regarding meetings would be shared with the supervisor of the team.
2. Team members would be informed one day prior to the meeting.
3. Agenda for the next meeting would be shared at the end session of each meeting.
4. Unresolved issues would be set aside and noted under the Issue List.
Task 2
Based on the discussion of the APM competencies and knowledge gathered from
Competence 7 Requirements Management and Competence 10 Resource Management of project
management competencies, the planning over the resource capacity would be discussed. During

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the course of planning over the resource capacity, it can be discussed that the resource demands
should be noted before the start procedure over each step. The resourcing capacity, which could
be allocated over a certain duration could lead to change initiatives.
Planning over the capacity of resources would be helpful in preparing a schedule. This
schedule would describe milestones, major phases and points of review for different change
initiatives. The schedule and reporting requirements based on milestones and the reviews
presented over managers would be highly necessary for leading towards the change initiatives.
APM Competencies Discussion
Ethics, compliance and
professionalism
The ethics deals with the making of practical and possible
decisions regarding the environment, resources and people.
Again, the compliance structure deals with the management
on various aspects of project management including
deliverables, time management, budget control and scope.
Further, professionalism indicates to encourage honesty and
respect for every matter that is business-related.
Team management This is the task to permit the tracking performance of the
members of the team, utilizing feedback, solving operational
and strategic issues, controlling changes for optimizing the
performance of the project.
Conflict management It aims to develop the group and learning outcomes that
involve the performances and efficiencies under the
organizational setting.
Leadership It is a type of project organization and the competence

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includes project control.
Procurement It deals with the development of relations with external
suppliers and vendors for services and goods required for
finishing the project.
Contract management It is the constant process beginning with evaluation and
assessment of inquiry of customers and carrying on till the
closure of contract on fulfilling every contractual obligation.
Requirements management It is a measure of analyzing, tracing, documenting, agreeing
on requirements and prioritizing and managing to
communicate and change for related stakeholders.
Solutions development It is the method to find an effective path to satisfy
requirements.
Schedule management It involves the measures needed for assuring the timely
finishing of projects.
Resource management It includes acquiring resources, estimating, planning,
managing and developing people and then managing the
physical resources.
Budgeting and cost control It is the detailed cost estimation, setting of budgets allocated
and controlling cost against the budget.
Risk, opportunity and issue
management
The risk is the uncertain condition and event resulting in
negative and positive influences on the objectives of projects.
The issue is the condition or circumstance that happened
already and affected or at present influencing the objectives

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of projects.
Quality management It is the measure to assure that every project tasks needed for
implementing, planning and designing the project with
efficient and effective as per the purpose of that objective and
the performances.
Consolidated planning The deliverables of the project manager must be consolidated
in project plans. It is the name for every document of project
management implemented as the project goes on.
Transition management It is a method to migrate systems, knowledge and operating
abilities between the outsourcing scenario for the in-house
staffs and the vice-versa.
Financial management It is the method bringing the physical performance,
disbursement, procurement, auditing, internal control,
financial reporting, accounting, budgeting and planning. This
is intending to manage resources suitably and to gain the
objectives of the project.
Resource capacity planning It is a tool for determining by the business for meeting
further demands of a workflow.
Governance arrangements Its role is to deliver the framework for decision making that
is repeatable, logical and robust for governing the capital
investments of the organizations.
Stakeholder and
communications
The stakeholder management is the critical element for the
successful delivery of activity, program and project. On the

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management other hand, the project communication management is the
method needed for assuring the appropriate and timely
planning, retrieval, storages, distributions, creation,
collection, management, monitoring, controls and ultimate
disposition of the information of the projects.
Frameworks and
methodologies
The methodology indicates to the system of practices,
procedures, techniques and rules for those who are working
with discipline. Example of this includes the Six Sigma,
Kanban and Lean practices. Again, the framework is the
subset of tools, templates, tasks and processes used in
assimilation with the management group for gaining insights
to critical structural elements of the project.
Reviews It is the exercise that is undertaken during the ending of
every project phase for deterring the present status of projects.
Change control It is the project assuring that every change is suggested while
the project gets sufficiently defined, reviewed and then it is
approved for deployments.
Independent assurance It is the discipline seeking to deliver objective and
independent oversights of the future performances of essential
projects for those who are liable for insuring, financing and
sanctioning the undertakings.
Business case It deals with weighing the expenses to undertake the project
against intended advantages as the project is finished.

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Asset allocation It is the strategy of investment for balancing the reward and
risk through appointing the asset of the portfolio as per
individual aims, investment horizon and risk tolerances.
Capability development This encompasses the conventional scope of the profession
developments like experiences, knowledge-based education
and skill-based training.
Benefits management It helps in developing the scopes through gaining the
intended outcome. It also involves learning fresh view-point
for the project and the ways that can fit the business strategy
and prioritizing the resources and assuring the practical
usages. It is also involved in setting the budget, schedule and
scope for a beginning.
Task 3
1. United Nations Sustainable Development Goals (UN SDGs)
The United Nations Member States in the year 2015 had adopted the 2030 Agenda for
Sustainable Development, which had provided a blueprint based on prosperity and peace for the
planet and people. This plan had been designed in order to put major focus over the present times
and plan for sustainable developments in the future. According to the 17 Sustainable
Development Goals (SDGs), which is defined as an urgent call for taking action over all
countries, which are developed or in the process of developing towards a global partnership.
Based on the consideration of the SDGs, it has been recognized that the end towards poverty and
other forms of deprivations should go together by designing strategies focusing over

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improvement in the sectors of education and health. These strategies should also be used for
reducing inequality within people and countries while also spurring towards economic growth.
2. Resource connecting PM with UN SDGs
Competence 10 Resource Management helps in understanding the resources, which
would be able to connect project management with the UN SDGs could be based on natural
resources such as water and land. Effective management and implementation of integrated water
resources management (IWRM) at different levels would be critical for bringing the scenario on
proper tracks and implementing the best standards of livelihood.
3. Awareness regarding Goals and Engage with Sustainability Concepts
As a project manager, a proper understanding of goals and engagement with the concepts
based on sustainability would be highly helpful in designing project management strategies that
would in turn affect the sustainability project based on the SDGs. Under the knowledge acquired
from Competence 4 Leadership, Competence 19 Stakeholder and Communications Management,
the task of designing projects, it would be highly important to design effective strategies that
would be able to raise awareness through the projects. As these projects would have a direct
impact over the people, hence the involvement of policy makers would also be considered as
critical in nature. They would thus be able to understand the present scenario and then discuss
together while achieving certain set targets.
Task 4
1. Resources on corporate social responsibility (CSR)
The knowledge gathered from Competence 10 Resource Management, helps in
understanding the resources that could be planned for Corporate Social Responsibility (CSR) are:

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1. Associations and Organizations – The certain associations and organizations that
could be an important resource for CSR are:
a. Business for Social Responsibility (BSR)
b. International Business Leaders’ Forum (IBLF)
c. The Aspen Institute
2. Specific Information for a Company – Certain information regarding a company are:
a. globalEDGE, which focuses over a certain website list focusing over CSR.
b. Corporate Research Project, which analyzes and researches over industries and
companies.
c. Better Business Bureau, which can be considered as a certain set of comprehensive list
based on the discussion over the best practices for businesses for treating public in a honest and
fair manner.
3. Human Rights – There are specific human rights that would be helpful for focusing
over CSR activities are:
a. UN Declaration of Human Rights
b. Human Rights and Business Resource Center
c. Human Rights Watch for Businesses
2. Importance of CSR for Project Managers
Different companies have believed in the fact that their responsibility focusing over a
financial perspective is to maximize enough value for the involved shareholders. Competence 1