Team Contract Development: Project Management and APM Competencies

This project assignment focuses on the development of a team contract, exploring various aspects of project management and leadership. The assignment begins with the creation of a short-term team contract, outlining expectations and commitments from each team member, referencing the APM Competencies framework. It then delves into the APM competencies in detail, discussing their importance in project planning and execution, including ethics, team management, conflict management, and resource management. Furthermore, the assignment explores the United Nations Sustainable Development Goals (UN SDGs) and Corporate Social Responsibility (CSR), emphasizing their relevance to project management. The project also includes project planning elements such as PESTLE analysis, Work Breakdown Structure (WBS), Gantt charts, risk analysis, RACI matrix, and stakeholder management strategies. A reflective writing component is also included, requiring the student to analyze their project management knowledge and experience using the APM competency framework, and the assignment concludes with a SWOT analysis of the project and the application of the reflective writing methodology using the example of the situation, actions, results, and reflect. This assignment provides a holistic understanding of project management, emphasizing the importance of contracts, competencies, sustainability, and ethical considerations.

Running head: DEVELOPMENT OF A TEAM CONTRACT
Development of a Team Contract
Name of the Student
Name of the University
Author note

1DEVELOPMENT OF A TEAM CONTRACT
Table of Contents
Task 1...............................................................................................................................................2
Task 2...............................................................................................................................................5
Task 3...............................................................................................................................................7
Task 4...............................................................................................................................................8
Task 5: Project Planning and Success.............................................................................................9
Pestle Analysis.............................................................................................................................9
WBS...........................................................................................................................................10
Gantt Chart.................................................................................................................................11
Risk Analysis and Mitigation....................................................................................................11
RACI Matrix..............................................................................................................................11
Stakeholder Management Strategy............................................................................................12
Task 6.............................................................................................................................................12
Task 7: SWOT Analysis............................................................................................................14
Task 8.............................................................................................................................................15
Task 10...........................................................................................................................................16
List of Examples to use for the reflective writing.....................................................................16
Establishment of the reflective writings....................................................................................17
Discussing the ideas with the team............................................................................................17
Task 11...........................................................................................................................................18
Example:....................................................................................................................................18
Situation: Where were you?.......................................................................................................18
Task: What did you have to do?................................................................................................18
Actions: How did you do it?......................................................................................................18
Results: What were the results?.................................................................................................19
Reflect: What did you learn?.....................................................................................................19
Bibliography..................................................................................................................................20

2DEVELOPMENT OF A TEAM CONTRACT
Task 1
The setting of a contract would be entirely be based on the understanding and knowledge
acquired from Competence 6 Contract Management of the APM Competencies. A short-term
contract that would be set for the performing of project with the team are:
Competencies Planning
Commitments 1. The project work would be undertaken only if qualified team
members would be present.
2. Realistic and honest members involved in planning and
reporting of project schedule, project scope, scheduling, costing
and staffing.
3. Providing notification to other team members and sponsors
regarding any change processes.
4. Focusing over all aspects of the project.
5. Viewing the end results of the project leading to successful
outcomes
Participation of Team
Meeting and Rules
1. Keeping issues within the team unless indicated for discussion.
2. Open nature of communication and honesty during the team
meetings.
3. Encouraging the gathering of diverse opinions based on all
topics.
4. Giving opportunity to all team members based on equal
participation.

3DEVELOPMENT OF A TEAM CONTRACT
5. Proactive nature on new kind of approaches and listening to
several new ideas.
Communication Rules
in Team Meeting
1. To be clear and specific to the point of discussion.
2. Practicing effective and active listening skills.
3. Keeping discussion on a proper track.
4. Using several visual means that would include charts, tables
and drawings based on facilitating discussion.
Problem Solving in
Team Meeting
1. Encouraging every team member to participate in group
discussions.
2. Encouragement of ideas based on the discussion of new
concepts.
3. Building and development of ideas from others.
4. Use of team tools during appropriate times based on facilitation
of problem solving.
5. Use of dates for solving problems.
Decision Making in
Team Meeting
1. Collection of feasible data and making necessary decisions.
2. Seeking of needed information or data.
3. Exploring and encouraging the different forms of
interpretations based on data.
4. Asking team members based on supporting decisions before
taking any final step.
5. Getting of inputs from other team members before making a

4DEVELOPMENT OF A TEAM CONTRACT
final decision.
Handling Conflict in
Team Meeting
1. Regarding of conflict as normal and taking them as a major
opportunity leading towards growth.
2. Seek towards understanding of desires and interests based on
each party before arriving at final solutions to questions.
3. Choosing of a proper time or place based on discussion and
then resolving of conflict.
4. Acknowledging different valid points based on understanding
different valid points made by other persons.
5. Seeking of a common ground based on agreement.
Guidelines for Team
Meeting
1. The meetings would be declared from ______________.
2. The meetings would be held at ________
3. Meetings would be conducted in the __________ room.
4. Evaluation of the meeting sessions would be performed by
________.
Team Meeting
Procedures
1. Team meetings would be informed to every team member by
their supervisors.
2. Every team member needs to attend the team meetings.
3. Absenteeism from team meetings would be taken as a strict
decision. In such cases, you are requested to inform the
supervisor, one day prior to the meeting.
4. Any form of unresolved issue within the team meeting would
be handled efficiently by the supervisor and reported at the

5DEVELOPMENT OF A TEAM CONTRACT
earliest.
Task 2
During the planning for any project, it is important that the project should follow a
framework such that the good practices are included at every stage of a project. The APM
competency framework is the required framework that allows the good practices to flow through
the entire project. Following would be detailed discussion about the APM competencies:
Competencies Discussion
1. Ethics, compliance and professionalism This competency would enable the
entire project team, including the
stakeholders, vendors, employees and
the end users to have high moral
standards set during an ongoing
project. Everyone would be assured of
the decisions taken and the actions
performed to be morally correct.
2. Team Management The effective team management
endorses for a great management of
time and resource, as the members are
aware of the project and their
individual duties.
3. Conflict Management It is necessary for the throughout
success of the project and avoid delays
due to internal conflicts.
4. Leadership Leadership in any project would keep
the people be enthusiastic about their
individual and group work and even
encourage every individual to work
together as a team.
5. Procurement Required for establishing and
maintaining good relations with the
vendors and suppliers for their services
throughout the project lifecycle.
6. Contract Management It is extremely helpful for reducing the
financial risk in a project.
7. Requirement Management This ensures that all the documents,
verifications, needs and expectations of

6DEVELOPMENT OF A TEAM CONTRACT
a project between the internal and the
external stakeholders and felicitated
with the constraints and objective of
the organization.
8. Solution Development The best way of satisfying with the
project with the determination of the
requirements in the project.
9. Schedule Management Ensures that every person in the project
team is aware and following the same
task, project dependencies and project
deadlines.
10. Resource Management This is extremely critical to undermine
the people optimization, budget
efficiency and the use of materials as
per the project requirements.
11. Budgeting and Cost Control It optimizes the estimation of costs,
planned project expenditure and good
understating of the resources used for
the project.
12. Risk Opportunity and Issue Management Helps in foreseeing the risks associated
with a project and strategize effective
mitigation strategies as per the
availability of the project resources.
13. Quality Management Ensures that all the project activities
are designed, planned and implemented
according to the set standards
maintaining the quality of the
performances.
14. Consolidated Planning The workplan of the project
management deliverables are
maintained along with all the required
documents for the project.
15. Transition Management Helps in having the evident transfer of
knowledge between the project team
and the maintenance team and all the
knowledge transfer that occurs between
them.
16. Financial Management This helps in ensuring the ongoing
management of finance within the
project.

7DEVELOPMENT OF A TEAM CONTRACT
17. Resource Capacity Planning This helps a project to have a long-term
planning of the project capacity and the
level of resources.
18. Governance Arrangements Common failure reasons, investment
optimization and good governance
policies can be ensured with this
competence.
19. Stakeholder and Communications
Management
Maximizes the chances of project
success and minimizes risks occurring
due to incapability of information
sharing.
20. Frameworks and Methodologies Provides an effective project
framework and has a definite structure
and direction to the projects.
21. Reviews Helps in the identification of the
project areas that require attention for
making the project successful.
22. Change Control Proposing changes during a project is
defined appropriately.
23. Independent Assurance Ensures the remaining project to be on
track before the objectives are diverted.
24. Business Case Provides the justification for the
undertaking of the project.
25. Asset Allocation Reduction of risk through
diversification is ensured.
26. Capability Development Encourages the leadership of an
organization to evaluate the process as
per the organization capability.
27. Benefits Management Helps in having a structured approach
in a project for maximizing the benefits
due to the result of a change.
Task 3
1. The United Nations Sustainable Development Goals (UN SDGs) are defined as the
blueprint that focuses towards the better form of achieving of sustainable future for all groups of
people. The SDGs are primarily built based on addressing towards global challenges that are

8DEVELOPMENT OF A TEAM CONTRACT
faced by people, which includes poverty, climate change, environmental degradation, justice and
peace. The SDGs were primarily adopted within the 2030 Agenda for Sustainable Development,
which had also included the 17 principles based on Sustainable Development Goals (SDGs).
2. Under the Competency 10 of APM Competencies, which is known as resource
management, the resources that help in the connection of project management with the UN
SDGs are based on putting focus over the people living in the UN who primarily live in the state
of poverty. These people mostly lack terms based on infrastructure, proper healthcare, education
and security. People in these countries are also affected from hunger, exclusion from different
decision-making procedures and social discrimination.
3. As a project manager, there would be a massive need to understand the basic goals that
need to be set for attaining the concepts based on sustainability. This could be linked with the
Competence 2 Team Management and Competence 8 Solutions Development. Based on the
achievements from all these developments, it can be discussed that the proper understanding of
goals based on the knowledge of sustainability would lead to better development of strategies
and focusing over the development of team skills. Development of a proper form of strategy
would help in achieving the objectives that have been set for SDGs.
Task 4
1. Understanding of the resources based on the Corporate Social Responsibility (CSR),
these could be understood and linked with Competence 10 Resource Management. The resources
that could be focused over CSR are:
a. Human and Business Rights
b. Financial crime and Corporate Crime

9DEVELOPMENT OF A TEAM CONTRACT
c. Defining of Corporate Governance
d. Ethics based on Wealth and Corporate Power
e. Ethics for Responsibilities based on the Supply Chain
f. Sustainability of Food Supply Chain
g. Standards focusing on Security, Safety and Health
2. The CSR and Project Management could be linked together based on identifying their
capabilities to identify various projects and understanding of the social responsibility that needs
to be undertaken for the proper management of projects. From the understanding of the
competencies from Competence 1 Ethics, Compliance and Professionalism, it can be discussed
that the project manager would need to have a strong sense of grasping the market opportunity.
They would thus need to understand the ethics and social responsibility that would lead to
manage the various projects efficiently. The impact of CSR would help the project managers to
understanding the importance of ranking different social issues as per their critical state and also
put them under the consideration of impact and probability.
Task 5: Project Planning and Success
Pestle Analysis
Political: Politically, there would be specified success factors relying on the political
aspects of project management. the factors that is considered for this are the tax policies,
government policies, trade reforms, health and safety factors of the project team.

10DEVELOPMENT OF A TEAM CONTRACT
Economic: This includes the availability of the budget, the interest rates, the inflation
rate, import and export taxes, the reception and economic growth, exchange rate and minimum
wage.
Social: The project success about the social factors of project management lies in the
expectations and cultural norms of the project team and the end users, the demographic
population, the general attitude of the population towards certain issues that is concerned with
the outcome of the project.
Technological: The technological factors considered for the project management success
are the automation of the projects, technical constants, the research and development behind the
project and the new technologies that has the ability of replacing the old ones.
Legal: The legal factors are assumed to be the health and safety laws, the regulatory
framework switch in this case is the APM competency framework and employment law before a
new team member is introduced within.
Environmental: The environmental factors to consider are the natural disasters during
the project, the climate of weather conditions and the geographic location of the project.
WBS
Figure 1: Sample WBS
(Source: Created by the Author)
Summary Task 1
Task 1 Task 2 Summary Task
Summary Task 2
Task 3 Task 4 Task 5 Project Closure

11DEVELOPMENT OF A TEAM CONTRACT
Gantt Chart
Figure 2: Simple Project Plan
(Source: Created by the Author)
Risk Analysis and Mitigation
Risk Possible Loss Mitigation Method
[To be filled] [To be filled] [To be filled]
RACI Matrix
Project
Initiation
Project
Executive
Project
Manager
Business
Analyst
Project
Team
[To be filled]
[R/A/C/I]
[To be filled]
[R/A/C/I]
[To be filled]
[R/A/C/I]
[To be filled]
[R/A/C/I]
[To be filled]
[R/A/C/I]
[To be filled]
[R/A/C/I]
[To be filled]
[R/A/C/I]
[To be filled]
[R/A/C/I]
[To be filled]
[R/A/C/I]
[To be filled]
[R/A/C/I]
ID Task
Mode
Task Name Duration Start Finish Predecessors
1 Summary Task 1 5 days Wed 08-01-20 Tue 14-01-20
2 Task 1 2 days Wed 08-01-20 Thu 09-01-20
3 Task 2 3 days Fri 10-01-20 Tue 14-01-20 2
4 Summary Task 0 days Tue 14-01-20 Tue 14-01-20 3
5 Summary Task 2 10 days Wed 15-01-20 Tue 28-01-20
6 Task 3 3 days Wed 15-01-20 Fri 17-01-20 4
7 Task 4 5 days Mon 20-01-20 Fri 24-01-20 6
8 Task 5 2 days Mon 27-01-20 Tue 28-01-20 7
9 Project Closure 0 days Tue 28-01-20 Tue 28-01-20 8
14-01
28-01
W F S T T S M W F S T T S M W F S T T S
05 Jan '20 12 Jan '20 19 Jan '20 26 Jan '20 02 Feb '20 09 Feb '20 16 Feb '20