The Impact of Effective Meetings on Organisational Performance

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Meeting Matter
Effect of Team meetings on Team and Organisational Success
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Essay
Meetings are honestly useful approach or tactic to ensure the success of different teams
working under some specific organisation and it also ensures the victory of organisation. This
essay follows the key idea that the success of any organisation lies in strategy of team work
and the team work can only be accomplished effectively via group meetings and
organisational meetings. Organisations that showed extra purposeful interaction, including
problem-solving interplay and action-oriented strategies in their meetings, have been
extensively more satisfied with their meetings (Willenbrock, 2011). These terrible elements
impact more on enterprise than the advantages of team conferences. This essay will help
folks that are in seek to make a strategy (Willenbrock, 2011) that improves their meeting
success and ultimately the success of organisation. This essay will give throw light on the
term meeting and its significance in an organisation, effective element that ends the meeting
at high note like objective of the meeting, selection of the corresponding audience in
accordance with the sensitivity of the meeting, problem-focused meeting, management of
time, sequential listing of topics to be covered in the meeting, action oriented meeting and
future aspects of the elements on which the productiveness of an effective meeting in any
meeting. To improve the success ratio of meetings, what are fundamental elements required?
Meetings (Meetings, 2013) are usually conducted to share information, tackling the specific
problems being faced and making conclusions. Effective meetings are useful in order to
generate multiple ideas, helps in the planning of work and carrying it out, assist in keeping
the employees updated and helps in the accomplishment of task (Dunn, 2017). For any
organisation to be successful, the meetings are the necessary component for this motive.
Meetings result in greater powerful conversation than each e-mail or teleconferences. This is
factual because of the fact that 55% -of the connotation and sensation associated with a
message is delivered via physical gestures, expression and communicative alerts. Electronic
mail is powerful in speaking simplest 7% of the real that means only the feeling of a message
and teleconferences talk best up to 38% (Dunn, 2017). After describing the significance of
meeting, we now explain the fundamentals unique features that make the meeting an effective
one.
Meeting agenda is fundamental crucial element for an effective meeting. Usually the meeting
with the predefined agenda ends a productive note. The targets of meeting are circulated
earlier than the meeting through amazing manners along with text messages, telephone name

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or electronics mails and so forth. The people who are going to attend the meeting, must know
the objectives, targets or agenda of the meeting so that the meeting might end productively.
There are variety of objectives for any meeting that consists of: Meeting might be called to
make decision about the upcoming projects, discussion about new hierarchy, to appreciate the
employees for their dedication and loyalty towards the organisation, to take updates of work
on existing projects, to get new ideas form the employees about the future projects, for the
implication of new plan or strategies and updating the employees about the current portfolio
of the organization (Willenbrock, 2011) etc. If an agency wants to conducts meeting then it
must be very clear about the targets or time table of the meeting to be discussed.
Selection for the attendees of the meeting is quite an important job in this scenario. The
success or failure of the meeting depends on the employees of the organisation who are
selected as an audience for the meeting so that why the audience of the meeting must be
carefully shortlisted. Suppose, if any member from the upper hierarchy (Board of Directors,
Officers, Stack holders) of organisation is absent from the meeting then the meeting may end
without finalizing any sort of decision. So, in order to avoid from this problem, minimize the
number of attendees for meeting so that a proper decision must be finalized without any
wastage of time and conflict. So, the above study shows that meeting agenda and selection of
audience for the meeting (Willenbrock, 2011)are really important to make the meeting ends
in positive manners. After this we will now go forward to issue-oriented type of meetings.
If any organisation is facing issue related to their work or if the employees of the same
organisation are not ready to work together for organisation because of their personal
conflicts or grudges or if the employees are facing any issue form the organisation then it’s
the right time to call a meeting and negotiate their issues. These types of meetings must be,
issues-oriented meetings (Effective Meeting, 2015)in which the problems must be listed and
arguments must be made on each problem one by one. The key responsibility, to the
problems being faced is of the chair (Anderson, 2013) meeting and usually these kind of
meeting panels include the officers and HR Manager along the employees who are facing the
problems. In order to solve the problem, the analysis of problem is the first step in this case,
after analysis a chair must go for the multiple solutions of that specific problem and ask
others about their suggestion regarding the solution of that particular problem. After listing
the multiple solutions of that particular problem, the best and possible solutions are further
shortlisted and by following this process, meeting ends with the best solution of that
particular problem. So above analysis shows that if an organisation conducts the meeting to

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resolve the issues being faced by its employee (Willenbrock, 2011) and the meeting end with
the productive note then it would be highly beneficial for the organisation. Now we will go to
the importance of time management in order to make the meeting successful.
Time Management is truly critical in every area and at each step of life for human beings.
Time management is definitely an art and the individual who knows to manage time will
never go through the failure in his entire life. Similarly, time management is of great
significance in order to end the meeting at a productive note. It is crucial for both, the
organizers of the meeting and attendees of the meeting to meet the time limits. Chair must
start the meeting on time and similarly conclude that meeting on given time. This will create
a terrific influence on the attendees of the meeting. The attendees of the meeting must reach
at the meeting venue 1-5 min before the given starting of meeting. The meeting must be
procedural and sequential (Naymen, 2013) and each and everything must be discussed one by
one in order to avoid confusions and conflicts. So, the above analysis shows that managing
the time during meeting is a necessary element for the meeting to be effective. Now it is
important to highlight the action-oriented (Willenbrock, 2011)outcome which is a unique and
an important feature of a productive meeting.
Any meeting must be concluded at the making plans of moves (Willenbrock, 2011). The way
where if meeting changed into referred to as to take the decision, then at the end ensue the
decision making and after that implementation of that decision must be carried out. If the
meeting was conducted to share multiple ideas for future projects then at the end of meeting
make sure that one of the best ideas from the suggested ideas must be finalized and after
finalization of that idea start working on that specific idea.
If we make an analysis in light of all the key factors discussed above then we will conclude
that there are three major outcomes (Willenbrock, 2011) of an effective meeting that are: 1)
Satisfaction of the audience of meeting is a result of an effective meeting. This means that the
satisfaction of the employees of any organisation is compulsory during the meeting in order
to make the meeting successful (Robertson, 2015). 2) Team meetings creates a great positive
impact on the performance of their work. And since the team performance is directly linked
with the organisational success, so team meetings are compulsory for an organisation to be
successful. 3) The success of any organisation depends on the success of an effective
meeting. So, we can say that productiveness of meeting (Gerwick, 2013) is actually the

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productiveness of any organisation. There are some future aspects that must be highlighted in
the light of above discussion.
The future recommendation in the light of above discussion and finding lies in the fact that if
an organisation want to be successful then it should must conduct meeting on regular basis
(Eisenbart, Mascia, & Morandi, 2016) to make decision about the upcoming projects,
discussion about new hierarchy, to appreciate the employees for their dedication and loyalty
towards the organisation, to take updates of work on existing projects, to get new ideas form
the employees about the future projects, for the implication of new plan or strategies and
updating the employees about the current portfolio of the organization (Willenbrock, 2011)
etc. The organisation must consider the above-mentioned fundamental elements in order to
end the meeting at highly productive note.
If we make analysis of above discussion, key elements required to make the meeting
successful., outcomes and future aspects, then we came to the conclusion that the factors like
meeting agenda, selection of the corresponding audience in accordance with the sensitivity of
the meeting, problem-focused meeting, management of time, sequential listing of topics to
be covered in the meeting, action oriented meeting and future aspects of the elements are of
great significance in order to make the meeting successful. And if the meetings are proven to
be successful then automatically the organisation would also be successful because of the fact
that effective meeting and success of organisation (Willenbrock, 2011)are directly linked to
each other.

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References
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Dunn, T. (2017). Leveraging the Demand Review Process for a Successful S&OP Meeting.
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