Project Management Plan: Teamwork, Culture, & Stakeholder Engagement

This report details a project management plan developed for a simulated environment, focusing on TIA's painting event and exhibition project. It emphasizes the importance of teamwork, positive workplace culture, and stakeholder collaboration. The report identifies key characteristics of effective project teams, including clearly defined goals and roles, effective decision-making, and cooperative relationships. It discusses positive and negative synergy, offering techniques to ensure positive synergy and highlighting causes of negative synergy. Furthermore, it outlines steps for developing rapport and ensuring cooperation within a project team, emphasizing communication and collaboration technologies. The report also explores major theories of workplace culture, aiming to foster a positive and engaging environment for project execution. This plan serves as a comprehensive guide for ensuring project success through effective team dynamics and stakeholder engagement.

Assessment 2- Developing a Plan for a
Business Project
Introduction
In this assessment, you are required to develop a project management plan in a
simulated environment and present the plan in the form of a report to the
stakeholders. You are also required to demonstrate how you will ensure
collaboration of all relevant stockholders in the business project.
Student Instructions
You are required to prepare a report describing a plan for a business project
based on the scenario given below:

Executive Summary
In addition to the project management tools and techniques, there are certain
other aspects that must be considered as a part of the project. These aspects
include development of project goals, promoting efficient project teams,
determining future implications of the projects and others. All these aspects play
important roles in ensuring the success of a project and also promoting learning
of the project team members.

Introduction
This particular business module is based on a specific project to be carried out by
TIA. This project involves the hosting of a painting event and exhibition for the
TIA employees that also has certain business implications for the company.
However, before executing the project, certain aspects of project management
like working in project team, fostering effective team work, development of
workplace culture and others are to be considered.
In this report, these factors have been discussed and analyzed keeping the
background as the painting exhibition project of TIA.
Task 1- Enduring Team Work in the
Workplace
Learning outcome: Devise strategies to build rapport and influence employee
attitudes in teamwork within a diverse workplace culture in project execution
Task Requirements:
1. Describe any four (4) characteristics of an effective project team.
1：Clearly defined goals
One of the main characteristic of an effective project team is clearly defined
goal(s) of the project. The goals of a project are defined in order to determine
what needs to be achieved through the project and set a series of expectations
on the stakeholders / project team members accordingly. Hence, it is
extremely important to develop a set of goals and objectives before the
project is proceeded with. Moreover, without the determination of goals and
objectives, development of the project is meaningless as it will not have any
direction or even an idea for what needs to be done (Ammendolia et al.,
2016). Now, for effective project teams, the team members need to know

what the project is about and what they need to do in order to drive the
project towards completion and success.
2：Clearly defined roles
Clearly defined roles are also essential in determining the effectiveness of a
project team. In a project team, there are a number of team members that are
expected to perform a number of different activities throughout the course of
the project. Similar to determining the project goals and objectives, setting
clearly defined roles is also equally important for effective project team.
Clearly defined roles mean the project team members have a clear idea
regarding what they need to do specifically in order to fulfill their
responsibilities in the project.
3：Effective Decision Making
Effective decision making is also an essential attribute of an effective project
team. Generally in a project, several team members are allotted and along
with it, one leader is appointed who takes all the critical decisions and leads
the project team throughout the entire course of the project (Cravens et al.,
2015). However, not anyone can be a team leader in the project as the leader
needs to have a certain set of attributes and skills to lead the team. One such
attribute is effective decision making. The leader needs to take active and
effective decisions that are aligned with the project and also articulates a
clear idea of duties to the project team members. As a result, an effective
project team gradually grows up and suitable decisions are taken by the
leader.
4：Cooperative Relationship
Cooperative relationship is also an important attribute that benefits the
overall effective project team. Cooperative relation is formed with the project
team members work as a team, communicate with each other and also help
each other during times of difficulties and challenges.
2.
a) Discuss positive synergy and develop two (2) techniques for ensuring positive
synergy in a project team.
Discuss：
Accomplices of team members in projects with delegates from different cultures
with no undeniable large percentages are exceedingly conceivable in projects
with a high level of global team members. Team members with higher status have
a tendency to expect control of the team regardless of whether they speak to a
minority. The subsequent unevenness of intensity can smother the activities of
low-status team members (Redmond et al., 2015). Despite the fact that the need
to convey over various cultures can expand the level of multifaceted nature, with
legitimate administration this sort of gathering is well on the way to appreciate
synergy from the diversity. Status contrast can be genuine or seen, or both. Real
status relies upon the individual's situation in the organization's formal chain of
command. The issue of status imbalances in multifaceted teams is generally
talked about in connection to the project management. Seen status is generally

dictated by the person's involvement, individual associations, and furthermore to
a great extent by generalizations.
Techniques：
1：Native-language speakers should endeavor to stay away from informal stages
and slang. Abridging thoughts and rechecking comprehension would be
extremely useful all through in-class dialogs or project team gatherings, not
exactly toward the end, since global understudies may have issues with
understanding and following the talk and furthermore in light of the fact that
untraditional thoughts may require additional time and push to fathom.
2 ： Skewed portrayal must be kept away from when appointing project team
members into their project. This will limit the negative impacts of imbalances.
Everybody ought to be given a reasonable comprehension of the motivation
behind the project, as worldwide project team members are hesitant to make
inquiries. It is vital to remember that second-language speakers have a tendency
to talk less (Wright & Hill, 2015). Those in the minority or with bring down
apparent status are hesitant to stand up. The project team pioneer and the
neighborhood project team members ought to know about intrusion designs and
guarantee that everybody is given an equivalent chance to voice their musings.
b) Discuss negative synergy and two (2) causes of negative synergy in a project
team.
Discuss：
Unlike project stakeholders, project team members do not accept positions in
control orders and, accordingly, genuine status unevenness is improbable in
project team part gatherings. Nevertheless, perceived status distinction is
exceptionally conceivable in various groups and teams working in a project
situation. Conversely, those from creating nations are at first saw as having the
slightest ability. Biases and generalizations about the prevalence or inadequacy
of one's own and others' nationalities could be one of the wellsprings of the
apparent status disparity. It has been found in worldwide teams that the team
members originating from created and economically solid nations are generally
judged as the most qualified (Block, 2016). Alternately, project team members
from creating nations are probably going to be at first credited with low status
and may not be relied upon to assume significant parts in the gathering elements.
Along these lines, the odds are high that, for example, in native projects local
project team members will be, deliberately or unknowingly, credited higher
status and will expect driving parts in culturally diverse project team part project
gatherings and in-class talks.
Causes：
1：
One of the effects can be reinforced by unmistakable contrasts in socioeconomic
status. For instance, if a portion of the project team members are observably
poorer than others, they might be credited a lower status with all its relating

results. In spite of the fact that the judgment is well on the way to be made at the
subliminal level and the poor-rich issue never straightforwardly raised,
regardless it might affect the gathering elements.
2：
The predominant culture in an organization is generally the culture of the larger
part in the organization. The idea of the 'overwhelming culture' could be another
reason for apparent status contrasts. For instance, in some native projects the
prevailing culture will be native in light of the fact that the vast majority of the
key people are natives and local people (Liden et al., 2014). Then again, perceived
status of global project team members even from economically solid nations will
be at first fairly lower than that of the project team members from the prevailing
culture. Subsequently, individuals native to the prevailing culture will be
consequently attributed higher status. For instance, the apparent status of an
American trade project team part working in a project in Russia might be lower
than that of nearby project team members on account of the mastery of Russian
culture.
3. Discuss any six (6) steps for developing rapport and ensuring cooperation in a
project team.
The most essential requirement of developing rapport and ensuring cooperation
in a project team is the communication between the team members. The six steps
for the development of the rapport and cooperation are explained by the
development of cooperation among the team members.
1:
Circulated team size is an imperative issue that warrants cautious thought on the
grounds that the accessibility of system network and far reaching collaboration
innovation utilize may urge such teams to become unchecked.
2:
A regularly held supposition hidden the choice to receive a team-based
organizational structure is that teams beat people, particularly when execution
requires numerous abilities, judgments, and experience (Anichenko, Chung &
Crawford, 2017). However this supposition is exceedingly begging to be proven
wrong; among the numerous convincing contentions against the better execution
of teams over people are the procedure misfortunes emerging from the strategic
requests of teaming and the effects of team size on execution.
3:
In the course of the most recent decade, numerous worldwide partnerships have
intentionally utilized collaboration technologies and the act of working from
home to conquer the strategic requests of arranging a topographically scattered
workforce into teams and to misuse skill that is dispersed over their
organizations.
4:
While travel spending plans and meeting room space confine what number of
individuals can partake in ensuring team work among the project team members,

the primary imperative on the size of appropriated teams is the versatility of the
collaboration innovation utilized by the team. As versatility confinements turn
out to be to a lesser degree a factor the virtual gathering room can grow from a
certain perspective towards an almost limitless space.
5：
The subsequent organizational frame is known as the dispersed team (i.e., work
teams that utilization innovation to speak with at least one topographically
remote members). The word virtual team was initially used to portray teams that
lead gatherings in electronic gathering spaces, however the idea has developed to
apply to topographically scattered teams utilizing an extent of collaboration
technologies including remotely coordinating (Lai, Hsu & Li, 2017).
Communication in "virtual teaming might be as explained as a 3-D rendered
electronic condition or as everyday as a phone call". In this way the term virtual
essentially hints "virtual collocation".
6:
Discoveries from an overview of teams in organizations in the United States
demonstrate that 66% had no less than one part who was forever relegated to an
area topographically far off from whatever is left of the team. Among these
circulated teams, 31% of the members were not arranged with the others on
their team. The pattern towards reengineering organizations around teams has
happened in parallel with the multiplication of PC intervened communication
innovation, ascend in working from home, and expanded dependence on data
innovation in organizations.
Task 2- Fostering a Positive Workplace
Culture
Learning outcome: Apply techniques and strategies to foster positive workplace
culture and team engagement in project execution
1. Discuss any two (2) major theories of workplace culture.
1:
Learning at work has turned out to be a standout amongst the most
energizing regions of improvement in the workplaces related to various fields
and sectors. Another emphasis on learning is changing the way organizations
see themselves. It has moved to wind up a focal worry of partnerships and
colleges; it is not any more the distraction of a little band of professional

preparing masters. In the meantime, instructive foundations understand that
they have to connect with the universe of work in a more refined way than
any time in recent memory.
2:
Current organizations disregard learning at the cost of their present and
future achievement. There are few places left for representatives at any level
who don't proceed to learn and enhance their effectiveness all through their
working lives. In the unpredictable undertakings of the new thousand years,
taking in has moved from the fringe – from something which arranged
individuals for business – to the backbone which manages them (Carmeli &
Stephens, 2014). There is the wrong spot for supervisors who do not value
their own particular fundamental part in encouraging learning. The eventual
fate of undertakings and the plans of instructive organizations are ending up
personally connected inside the present reconceptualisation of work and
learning.
2. Evaluate any two (2) positive impacts and two (2) negative consequences of
workplace culture on the performance of a project team.
Positive：
1:
The first positive impact of workplace culture on the performance of a project
team is that a learning environment is created from which all the project team
members are encouraged to learn and enhance their performances
throughout the course of the project.
2:
The second positive impact is that it enhances the professional skill of the
project team members and employees who are working under the
organization.
Negative：
1:
A negative impact of the workplace culture is that it often reduces the ability
of an employee / project team member to adapt to a new working
environment as the workplace culture may not be supportive for new joiners.
2:
Another negative impact of the workplace culture may result in the negative
impact on an employee if he is from a different cultural background and the
workplace culture does not promote welcoming various cultures.
3. Identify and discuss the impact of any four (4) techniques for developing a
positive workplace culture to ensure successful completion of a project.
1:
The first technique to develop positive workplace behavior is to promote
unity in diversity among the various project team members associated with
the project.
2:
The second technique is to authorize group work so that the project team

members cooperate with each other during the entire course of the project.
3:
The third technique is to ensure all the employees / project team members
are focused towards one common goal in order to achieve the final
deliverable of the project.
4:
The fourth technique is to enhance and promote verbal communication
among the project team members.
4. Develop four (4) strategies for ensuring effective team engagement during
the process of project management.
1:
The goals / targets of each of the team members of the project must be clearly
defined and articulated to each of the team members of the project.
2:
The project should have a specific and clearly defined roadmap for the
employees / project team members to follow.
3:
There should be a specific schedule for each of the activities in the project and
the team members have to follow the schedule accordingly.
4:
The team members should be allowed to communicate with each other in
order to increase team coordination and cooperation.
Task 3- Evaluating a Project
Learning outcome: Evaluate effectiveness of project against objectives and own
contribution to project
1. What is the importance of project review after completion and how does it
help in future projects?
Post project review is a very important and integral part of a project and is
conducted after the project insight is complete. The post project review not
only helps in determining the performances of the project stakeholders and
workers in the project but also helps in understanding future directions and
how the project will benefit the organization in the near future from a
practical point of view.
2. Discuss four (4) critical learning outcomes, which may potentially be
obtained through project reviews.

1:
The first learning outcome is that the methodology that has been followed
along the course of the project can be learnt.
2:
The effects of various changes that have been applied throughout the course
of the project can be learnt.
3:
Various project management techniques can be critically learnt from the
review.
4:
Cost benefit analysis and future impacts of the project can be learnt from the
review.
3. Identify and discuss the importance of any four (4) critical stakeholders’
feedback in carrying out an effective project review.
1:
Stakeholders’ feedback is important to judge a number of opinions based on
the project and make suitable changes accordingly.
2:
Stakeholders’ feedback is important to detect a certain problem within the
project that was not previously determined.
3:
Stakeholders’ feedback is important to determine project cost benefit.
4:
Finally, stakeholders’ feedback is important to determine a future roadmap of
the project.
4. Carry out and present (in the form of a short report) a review for the project
that you and our group carried out in Assessment 1 of this module,
incorporating the following points.
a) Scope Review
The scope of the project includes the hosting of a painting event for the
stakeholders and employees of TIA by PaintExhibitionInc.
b) Cost Review
The total budget of the project is set at $30,000 and the cost breakdown
has been performed by calculating the usage rates of the human and
material resources associated with the project.
c) Execution Review
The project execution is planned to be taking place for a period of 19 days
within which, various activities like inviting the guests, RSVP collection,
making arrangements, conducting the exhibition and others will be
performed.
d) Risk Management Review

There are certain risks associated with the project that have been
analyzed. These risks include unavailability of venues, budget problem
and quality risks. However, these risks are not very critical in nature and
can be addressed without any problem.
e) Deliverables Review
The main deliverable of the project is a painting exhibition for TIA
employees and in order to meet the target, there are a set of sub
deliverables that must be fulfilled along the course of the project. The
deliverables include development of the plan, selecting and renting venue,
enroll participants, invite guests and others.
Conclusion
One of the main characteristic of an effective project team is clearly defined
goal(s) of the project. The goals of a project are defined in order to determine
what needs to be achieved through the project and set a series of expectations on
the stakeholders / project team members accordingly. In a project team, there
are a number of team members that are expected to perform a number of
different activities throughout the course of the project. Similar to determining
the project goals and objectives, setting clearly defined roles is also equally
important for effective project team. Effective decision making is also an essential
attribute of an effective project team. Generally in a project, several team
members are allotted and along with it, one leader is appointed who takes all the
critical decisions and leads the project team throughout the entire course of the
project. These are some of the essential attributes of a project that must be
considered on high priority in addition to the various project management tools
and techniques utilized.

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