Website Technical Upgradation Project Plan for Destination Australia

This project focuses on the technical upgradation of the 'Destination Australia' archives website, managed by the National Archives of Australia. The primary goal is to enhance the website's functionality and value for money, enabling it to gather user-contributed photographic collections. The project scope includes technical upgrades, wireframe and visual design, CMS implementation, and front-end and back-end development, with a budget of $267,520 and a timeline of 118 days. The agile methodology is employed, dividing the project into initiation, planning, design, development, testing, and closure phases. Key project elements include risk assessment, stakeholder management, and adherence to the triple constraint of time, cost, and quality, ensuring the project remains on schedule and within budget. The project's success hinges on effective planning, resource allocation, and continuous monitoring to avoid delays and financial crises.

Running head: PROJECT MANAGEMENT
Topic- Technical upgradation of the website
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Project charter............................................................................................................................3
A) Project background...........................................................................................................3
B) Project purpose and justification.......................................................................................3
C) High level scope statement................................................................................................3
D) Project Methodology and Approach.................................................................................4
E) Project structure.................................................................................................................6
F) Project stakeholders and Authority....................................................................................6
G) High level risks.................................................................................................................7
H) Project schedule/Milestones..............................................................................................8
I) Budget summary.................................................................................................................8
Project planning and design processes.....................................................................................10
1) Tools and techniques needed for developing project management plan.........................10
2) Project execution for accomplishing objectives..............................................................10
3) Organization’s environmental factors that is needed for planning and delivering the
project...................................................................................................................................14
4) Organizational processes that is needed for developing project management plan........14
5) Maintaining integrity of project baseline.........................................................................15
6) Getting project approval..................................................................................................15
7) Triple constraint...............................................................................................................15
Execute project in work environment......................................................................................15
Manage project control............................................................................................................16

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PROJECT MANAGEMENT
1) Tools and techniques for analyzing status.......................................................................16
2) Need for updating and managing project work...............................................................16
Manage project finalization......................................................................................................16
Bibliography.............................................................................................................................18

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PROJECT MANAGEMENT
Project charter
A) Project background
The paper mainly focuses on the technical upgradation of the archives website
Destination in Australia. It is identified that the National archives of Australia is mainly
responsible for preserving as well as storing Commonwealth records including different
types of archival resources.
B) Project purpose and justification
It is identified that technical upgradation of the website is mainly required for
ensuring proper value of money as well as appropriate functionality of the website. It is
identified that the website will generally help in enabling the National archives for gathering
various types of user contributed photographic collection which is mainly featured on the site.
C) High level scope statement
Project objectives
The objectives include:
 To upgrade the website technically
 To ensure proper value of money as well as appropriate functionality of the
website
 To enable the National archives for gathering various types of user contributed
photographic collection
High level project scope and requirements
In-scope: In-scope includes:

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PROJECT MANAGEMENT
 Technical upgradation of the website
 Wireframe and visual design
 CMS implementation
 Front-end and back-end development
Out scope: Out scope includes
 Exclusion of trainings needs
 Exclusion of project supplies details
Assumptions
The assumptions include:
 The entire resources that are needed will be quite easily available
 The technical upgradation of the website will be completed within 118 days
Constraints
Constraints are as follows:
 Technical upgradation will be completed within 118 days
 The upgradation must be finished within the budget $267,520
D) Project Methodology and Approach
It is identified that agile project methodology is mainly utilized in order to upgrade
the website successfully. It is identified that the steps or stages that are used for implementing
the website are listed below:
WB
S
Task Name
0 Technical upgradation of the website

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PROJECT MANAGEMENT
1 Initiation phase
1.1 Business case development
1.2 Cost benefit analysis
1.3 Project charter establishment
1.4 Team members appointment
1.5 Milestone 1: Completion of initiation phase
2 Planning phase
2.1 Project plan development
2.2 Resource plan development
2.3 Financial plan development
2.4 Development of quality plan
2.5 Development of risk plan
2.6 Development of acceptance plan
2.7 Development of communication plan
2.8 Milestone 2: Completion of planning phase
3 Design Phase
3.1 Wireframe Design
3.2 Visual design
3.3 Prototype design
3.4 Milestone 3: Completion of design phase
4 Development phase
4.1 CMS implementation
4.2 Front-end development

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PROJECT MANAGEMENT
4.3 Back-end development
4.4 Database development
4.5 Milestone 4: Completion of development phase
5 Testing phase
5.1 Black box testing
5.2 User acceptance testing
5.3 Compatibility testing
5.4 Milestone 5: Completion of testing phase
6 Closure phase
6.1 Hosting of the website
6.2 Post-project review
6.3 Stakeholder analysis
6.4 Documentation
6.5 Milestone 6: Completion of closure phase

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PROJECT MANAGEMENT
E) Project structure
Figure 1: Project Structure
(Source: Created by author)
F) Project stakeholders and Authority
Name Title Authority level
<Please Fill> Project manager Tell
<Please Fill> Project planner Tell
<Please Fill> Supervisor Advice, Inquire
<Please Fill> Technical engineer Tell, Advice
<Please Fill> Developer Consult
<Please Fill> Financial manager Delegate
<Please Fill> System analyst Consult
<Please Fill> Risk analyst Inquire

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PROJECT MANAGEMENT
G) High level risks
Risk No Category Risk
description
Likelihood Impact
1 Technical risk If the design for
the website is
not created
properly then it
will quite
difficult to work
within the
project.
High Very High
2 Financial risk Inappropriate
budget
estimation can
lead to shortage
of budget
Very high High
3 Resourcing Absence of
proper resources
can cause
obstruction in
project progress.
High Medium

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PROJECT MANAGEMENT
H) Project schedule/Milestones
Milestones Completion date Dependencies
Milestone 1: Completion of initiation phase Fri 15-06-18 5
Milestone 2: Completion of planning phase Fri 13-07-18 13
Milestone 3: Completion of design phase Fri 03-08-18 19
Milestone 4: Completion of development phase Mon 24-09-18 25
Milestone 5: Completion of testing phase Wed 24-10-18 30
Milestone 6: Completion of closure phase Tue 06-11-18 36
I) Budget summary
Task Name Duration Cost
Technical upgradation of the website 118 days $267,520.00
Initiation phase 16 days $21,680.00
Business case development 4 days $8,000.00
Cost benefit analysis 3 days $2,880.00
Project charter establishment 4 days $4,800.00
Team members appointment 5 days $6,000.00
Milestone 1: Completion of initiation
phase
0 days $0.00
Planning phase 20 days $68,320.00
Project plan development 5 days $17,600.00
Resource plan development 4 days $8,000.00
Financial plan development 5 days $3,600.00
Development of quality plan 6 days $11,520.00

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PROJECT MANAGEMENT
Development of risk plan 4 days $8,640.00
Development of acceptance plan 5 days $13,200.00
Development of communication plan 6 days $5,760.00
Milestone 2: Completion of planning
phase
0 days $0.00
Design Phase 15 days $39,680.00
Wireframe Design 5 days $8,000.00
Visual design 4 days $13,440.00
Prototype design 6 days $18,240.00
Milestone 3: Completion of design phase 0 days $0.00
Development phase 36 days $68,240.00
CMS implementation 7 days $12,320.00
Front-end development 8 days $23,040.00
Back-end development 9 days $7,920.00
Database development 12 days $24,960.00
Milestone 4: Completion of development
phase
0 days $0.00
Testing phase 22 days $48,800.00
Black box testing 5 days $10,000.00
User acceptance testing 8 days $29,440.00
Compatibility testing 9 days $9,360.00
Milestone 5: Completion of testing phase 0 days $0.00
Closure phase 9 days $20,800.00
Hosting of the website 3 days $8,160.00

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PROJECT MANAGEMENT
Post-project review 2 days $4,000.00
Stakeholder analysis 2 days $3,360.00
Documentation 2 days $5,280.00
Milestone 6: Completion of closure phase 0 days $0.00
Project planning and design processes
1) Tools and techniques needed for developing project management plan
The tools and techniques that are generally required for developing the management plan
are as follows:
 Gantt chart
 Critical path method
 Pert Chart
2) Project execution for accomplishing objectives
The project can be executed successfully for accomplishing the objectives by using
the plan that is provided below along with the project dependencies.
Task Name Duration Start Finish Dependencies
Technical upgradation of the
website
118 days
Fri 25-05-
18
Tue 06-11-
18
Initiation phase 16 days
Fri 25-05-
18
Fri 15-06-
18