Teamwork and Meetings: A Report on Tesco's Operational Efficiency

Desklib provides past papers and solved assignments. This report analyzes Tesco's meeting and team planning strategies.

Meetings and Team Planning
1

Table of Contents
Introduction......................................................................................................................................3
Part A...............................................................................................................................................4
Part B...............................................................................................................................................7
Conclusion.....................................................................................................................................16
References......................................................................................................................................17
2

Introduction
The following report covers all the different aspects associated with organising and conducting
meetings in a workplace setting. The report comprises of five parts. The parts of the report cover
the ways of facilitating a meeting within a workplace. The meeting minutes which include the
different topics of discussion and agenda will be covered. A team plan will be produced which
will help in assigning the different roles and responsibilities to the people working within the
organisation. A meeting to settle the team plan shall be done and the production of
advertisements in order to promote recruitment facilities will help the organisation to strengthen
their workforce. Lastly, a reflection report on the individual skills possessed by individuals is
produced.
3

Part A
Planning of a Team Meeting in Tesco
a) Date, time and venue of the meeting
Date- 23/02/19
Time – 11 AM
Venue- The office of Tesco at London, in the UK.
The invitation by e-mail send to the invitee is as follows:
E-Mail
Dear Members,
You all are invited cordially to the meeting of Tesco which is taking place at London in the
UK.
Do join in numbers at the meeting taking place in Tesco office. The different agenda
regarding the team building factors and the execution of the business operations will be
discussed.
This meeting will be beneficial for the members to attend as it will guide them to implement
specific strategies for executing the different tasks.
Please do send a reply in this mail to confirm your presence at the meeting.
Yours sincerely,
Mr Andrew Smith (HR Manager)
4

Meeting Minutes
Meeting details
Date 23-02-19
Time 11 AM
Venue London in the UK.
Facilitator/Presenter Mr Andrew Webber
Attendees 20 people
Topics Outcomes and action outcomes
Team Discussion The workforce planning within the team is
discussed and the different strategies taken by
the team is also shared with the different
employees of Tesco. The team has to work as
a cohesive entity and has to encounter various
challenges (Forsyth, 2018).
Work performance The work performance of the team is
discussed in the meeting. The performance
has to be of high quality as Tesco requires
commitment and dedication from their
employees. Concrete performance from their
employees will help Tesco to execute its
business operations smoothly.
Collaboration and cooperation There has to be a proper collaboration of the
activities and the employees have to co-
operate with each other to execute the
business operations smoothly.
Barriers to performance The team meeting held in Tesco also
addresses the different barriers which provide
5

obstacles in the execution of the different
business operations within Tesco. Lack of
proper communication and the specification
of objectives which are not clear create
obstacles to the execution of the business
operations. The attendees pointed out two
strategies of enhancing the communication
skills within the employees of the
organisation and carrying out a research study
of the market to adopt specific market
strategies.
Staffing and Resources Specific strategies have to be followed in
implementing the strategies by which the
workforce planning and the resources have to
be managed properly (Bryson, 2018). The
different issues and the subject matter have to
be made use of properly.
Training and development. The training and development processes and
methods have to be evolved within the
organisation (Vom Brocke et al., 2016). The
HR department within the organisation also
bears the responsibility to improve the
training and recruitment programmes within
the organisation. It will help them to recruit a
skilful workforce.
6

Part B
Creation of a team plan
A proper team plan has to be framed with the help of gathering specific points or features from
the meeting which took place (Salas et al., 2017). The team plan will take into account the
different facilities or features of the topic of discussion of the meeting which took place. The
team plan will address the different problems related to the topics being discussed in the meeting
(Dalton, 2017).
Name
of the
team
Name
of the
individ
uals
and
their
roles
Team
responsi
bilities
Work
perfor
mance
Collabo
ration
and
coopera
tion
Barriers to
performan
ce
Addre
ss the
barrie
rs
Staffing
and
resource
s
Traini
ng and
develo
pment
Missi
on
leade
rship
John
Smith
(Leade
r)
To
motivat
e the
employe
e.
The
three
proced
ures to
be
followe
d by
the
team
will be
trainin
g by
conduc
ting
worksh
It can
be
improv
ed by
trainin
g of the
employ
ee.
Miscomm
unication
has to be
reduced
within the
organisati
on.
The
barrie
rs
have
to be
addre
ssed
throu
gh
meeti
ngs
and
works
hops.
Has to
be done
in a
systemat
ic
manner.
It has
to be
improv
ed with
the
help of
moder
n
technol
ogy.
7

ops.
Missi
on
leade
rship
Margar
et
Wood
(Super
visor)
To
interact
with the
employe
e and
ensure
that the
work-
life
balance
is
maintai
ned.
To
follow
the
trainin
g
regime
n.
It can
be
improv
ed by
conduct
ing the
worksh
ops.
Resentme
nt among
the
employees
with the
decision of
the
manageme
nt.
The
barrie
rs can
be
addre
ssed
throu
gh
meeti
ngs.
Has to
be done
in an
inspirati
onal
way.
It has
to be
improv
ed in a
specifi
c
manne
r.
Missi
on
leade
rship
Sam
Billings
(HR
Manag
er)
To
recruit
skilful
and
talented
employe
e.
To
improv
e work
perfor
mance
by
learnin
g the
skills.
It can
be
improv
ed by
followi
ng the
leaders
hip
approa
ches.
The
different
foreign
laws and
policies
which
hamper
the
performan
ce of
Tesco.
The
barrie
rs to
be
addre
ssed
are
done
throu
gh
works
hops.
To
employ
specific
recruitm
ent and
selection
skills
among
the
employe
es.
It has
to
evolve
in a
system
atic
manne
r.
Missi
on
leade
rship
Martin
Crowe
(Inspir
ational
speaker
To
inspire
the
fellow
employe
To
improv
e work
perfor
mance
To
apply
the
differen
t
The
barriers of
miscommu
nication
are very
Done
throu
gh
meeti
ngs.
To
employ
people
having
good
It has
to be
done
by
followi
8

) e. with
the
help of
leaders
hip
strategi
es.
motivat
ion and
leaders
hip
theories
within
the
busines
s
operati
ons.
high. interper
sonal
commun
ication
skills.
ng
certain
laws
and
policie
s.
Missi
on
leade
rship
Suzann
a Wood
(Marke
ting
manage
r)
To
impleme
nt
marketi
ng
strategie
s.
To
improv
e work
perfor
mance
by
being
able to
promot
e the
produc
t and
services
.
To
improv
e the
differen
t
method
s of
marketi
ng.
The
employees
lack the
necessary
motivation
.
To
provi
de
motiv
ation
to the
emplo
yees.
To
Recruit
employe
e with
good
skills at
marketi
ng.
The
trainin
g and
develo
pment
proces
ses
have to
be
spread
throug
h
works
hops.
Missi
on
leade
rship
Marco
Brown
(Assista
nt
leader)
To help
in
making
the
employe
es learn
To
improv
e work
perfor
mance
by
To
improv
e the
differen
t ways
of team
The
employees
lack
leadership
strategies.
To
provi
de
specifi
c
leader
To
recruit
employe
e having
good
leadersh
To
develo
p
trainin
g
proces
9

the
skills of
leadersh
ip.
implem
enting
the
differe
nt
approa
ches to
leaders
hip.
bondin
g.
ship
skills
to the
emplo
yees.
ip skills. ses
with
the
help of
trainin
g
metho
ds and
technol
ogies.
10

Part C
Facilitate a follow-up meeting to present a team plan
A follow-up meeting to present a team plan
Date- 31/03/20
Time- 12 PM
Venue- London in the UK.
Meeting with two members. The follow-up meeting will be carried out by the management with
the two members. The two members are John Smith and Margaret Thatcher.
Agenda of the meeting
The follow-up meeting will present a team plan based on the agendas of the different leadership
approaches and theories to be followed within the organisation (Bryson, 2018). Tesco must also
ensure that the leaders mould themselves in accordance with the approaches and theories. The
meeting will also include the discussion and adoption of the team building approaches and
models followed in Tesco to make the employees aware of their work.
A mail will be sent to all the employees which will invite them to attend the meeting being held.
Dear Members,
All of you are cordially invited to the follow-up meeting of the organisation on 31/03/20 at
London in our office.
The meeting will have the agendas which will be important to be followed by Tesco in future to
improve its operations. Your presence will be appreciated by the authority…
Please do come in numbers and give your valuable feedback.
Your Sincerely,
Mr Andrew Smith (HR Manager).
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