Project Management Plan for TfL Event: BM522 Leadership & Management

This project management assignment focuses on developing a plan for a Transport for London (TfL) event, specifically the staging of an operetta to celebrate the 40th anniversary of the G&S Society and unveil TfL's strategic direction. The report includes a justification of the chosen Waterfall methodology, a network diagram illustrating task dependencies and critical paths, and a Gantt chart for project scheduling. It also features a stakeholder analysis identifying key stakeholders and their roles, a work breakdown structure (WBS) breaking down the project into manageable components, and an organizational structure defining roles and responsibilities. Furthermore, the assignment presents a risk analysis identifying potential risks and mitigation strategies, and it determines quality expectations, specifications, and acceptance criteria for the project, utilizing the MoSCoW framework. The report concludes by highlighting the importance of project management in ensuring project success and team effectiveness.

Project management
Transport for London

Contents
Contents...........................................................................................................................................2
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Justification of project and project methodology........................................................................1
TASK 2............................................................................................................................................1
Network diagram.........................................................................................................................1
Gantt Chart...................................................................................................................................3
TASK 3............................................................................................................................................6
Stakeholder analysis....................................................................................................................6
TASK 4............................................................................................................................................9
Work breakdown structure..........................................................................................................9
Organisational structure.............................................................................................................10
TASK 5..........................................................................................................................................11
Risk analysis..............................................................................................................................11
TASK 6..........................................................................................................................................13
Determining quality expectation, quality specification and acceptance criteria.......................13
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................14

INTRODUCTION
Project management is significant as it brings directions to projects. It improves efficiency
of a project through providing clear roadmap that directs, guides and leads people for successful
completion (Papathanassiou and Khoryaev, 2017). The report is prepared on a project that is
Transport for London that is based on developing Land along Bollo Lane for building around
800 new homes in Acton. It stags one of popular operettas of playwright William G. Gilbert
addition to composer Arthur Sullivan.
The report covers critical analysis of project management methodology for the project,
network diagram, Gantt Chart and stakeholder analysis. It also includes development of work
breakdown structure, organisational structure, risk analysis and determines aspects of measures
to be put for controlling event.
TASK 1
Justification of project and project methodology
Transport for London project has objective of undertaking road project with the purpose of
creating more attractive and greener streets in Acton. The project deliverable includes
improvement of entire bus network across London-Ealing Council. In aspect to the project,
appropriate project methodology is Waterfall methodology that refers to an approach to complete
phases and tasks in sequential ways, each stage is required to be completed prior when next
starts. In projects such as organising musical event, arranging conferences and hence forth, the
methodology is widely used (Hwang, Shan and Looi, 2018).
In project of Transport for London, use of Waterfall Methodology benefits by easily
managing practices due to rigidity of model as each stage comprises particular deliverables
together with review process. It is highly methodical as it focuses on clean transfer of
information at each and every step. It also assists in prioritising accessible information in such
manner that new additions to team getting speed quickly when required.
TASK 2
Network diagram
A graphical representation of any type of project that assist team members to visualise
activities which requires completion over duration of project is network diagram. In Transport
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for London project, use of network diagram provides context including task sequence,
dependency along with duration. Presented below is network diagram of Transport for London:
Illustration 1: Self-generated. 2020
(Source: Self-generated. 2020)
Illustration 2: Self-generated. 2020
(Source: Self-generated. 2020)
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By using below mentioned crietria, above network diagram for project of Transport for
London is created:
Above generated network diagram for Transport for London represents critical path
which refers to popular tool for identifying activities essential for completing working in
minimim time period. It determine all tasks required for project completion and ensure schedule
flexibility. As per Figure 1, network diagram is generated by using orange and blue arrows. From
Figure 2, it is identifid that shortest time as per critical path for completing the project is
1→2→4→5→9→10→21→22. It states that shortest time in which the project will be completed
is 1 + 14 + 7 + 7 + 2 + 84 + 1 + 10 which is equivalent to 116 days.
Gantt Chart
A project management tool which assist to plan and schedule projects of all sizes is gantt
chart. In the project, use of gantt chart benefits in easily scheduling tasks, visually representing
time frames and adding dependencies (Akomea-Frimpong, Jin and Osei-Kyei, 2021). For
Transport for London, Gantt chart is below:
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TASK 3
Stakeholder analysis
A foremost step in managing stakeholders that is significant working which successful
people use with the aim of winning support from others is termed as stakeholder analysis. Using
stakeholder analysis, qualitative information about people that are interested in developing and
implementing the project is systematically collected and analysed. For Transport for London,
stakeholder analysis is below:
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Figure 1 Self-Created Stakeholder Analysis. 2021
(Source: Self-Created Stakeholder Analysis. 2021)
Stakheolder Power Interest Role in project that is
Transport for London
Communication
strategy
Local government
board
High Low  Supervise laws
related to public
welfare.
 Levy and collect
taxes (Nachbagauer
and Schirl-Boeck,
2019).
E-mail and face to
face conversation.
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National Media High Low  Providing approval
on working.
 Sharing
requirements.
Social media
platforms and
verbal
communication.
Community Members Low Low  Participate through
living in area of
project.
 Improve project
design by using local
knowledge.
Face to face
intercation,
reports and
television.
Employees Low High  Completing tasks on
time.
 Exchanging views
with higher project
authorities.
Face to face
intercation,
conferences and
reports.
Recruiting agencies Low High  Find right employee.
 Discover and retain
top talent for the
project.
Report and face to
face interactions.
Project sponsor High High  Evaluates project's
actual progress.
 Ensuring processes
are followed.
 Provide clear
instructions to team.
Personal letters,
videoconferencing
and text
messages.
Site manager High High  Sourcing materials.
 Monitoring project
progress.
 Ensuring site safety
through making
safety inspections.
Weekly letters,
magazines and E-
mail.
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TASK 4
Work breakdown structure
Project management system that is incremental decomposition of project into phases, work
packages together with deliverables is work breakdown structure (Woodley, 2018). In context to
Transport for London, work breakdown structure is underneath:
Illustration 3: Self-Created. 2020
(Source: Self-Created. 2020)
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