TfL Project Management Plan for Staging Gilbert & Sullivan Operettas

This document presents a project management plan for Transport for London (TfL) to stage operettas by Gilbert & Sullivan, celebrating the 40th anniversary of the G&S society. The plan outlines project objectives, deliverables, and methodology, utilizing an agile approach. It details project activities in a Gantt chart and network diagram, along with a stakeholder analysis matrix and communication strategies. A Work Breakdown Structure (WBS) is provided, followed by a comprehensive risk analysis identifying potential issues and mitigation strategies. The document concludes with a discussion of quality expectations, acceptance criteria, and measures to control and evaluate project outcomes, emphasizing the importance of risk management and quality assurance for successful project delivery.

TfL project management plan

Table of Contents
INTRODUCTION...........................................................................................................................3
Task 1...........................................................................................................................................3
Task 2...........................................................................................................................................3
Task 3...........................................................................................................................................3
Task 4...........................................................................................................................................3
Task 5...........................................................................................................................................3
Task 6...........................................................................................................................................4
CONCLUSION................................................................................................................................4
REFERENCES................................................................................................................................1

Title: TfL project management plan for the staging of one of the famous operettas
of playwright William G and composer Artur Sullivan
INTRODUCTION
Project management refer to the utilisation of particular skills, tools, techniques and
knowledge in order to deliver something of value to its stakeholders. A project ids different form
routine operations and ongoing activities of a business (Tereso and et.al., 2019). The report will
discuss about the project plan, project deliverables and objectives. A Gantt chart and network
diagram will be prepared to show relationships among the activities and stakeholder analysis will
be done. A risk analysis, WBS and write up will also be analysed.
Task 1
Project objectives: Project objectives are following:
 To stage the operettas of playwright William G. Gilbert and the composer Arthur
Sullivan
 To celebrate 40th anniversary of G&S society to unveil the strategic direction of TfL
Project deliverables:
The project deliverables will be successful celebrations and staging of the music event
unveiling strategic directions of TfL and the operettas of playwright William G. Gilbert and the
composer Arthur Sullivan.
Project methodology:
A project methodology refers to the system of practices, procedures, rules and the
techniques used to perform a particular project (Pace, 2019). There are 7 types of project
management methodologies including Agile, Scrum, Kanban, Lean, Waterfall, Six Sigma and
PMI. In this project, the agile project methodology will be used.
Justification: The agile project methodology is justified as it can provide frequent delivery of
working software and trusts, support and motivate all the people involved. It also helps in higher
customer satisfaction through the continuous and early delivery of projects. It also enables face
to face interactions (Carneiro, Silva and Alencar, 2018). The agile project methodology is being
used in the web applications and mobile phone applications as the user interface is right in the
situation of web applications. It provides the ability to use the information collected and evaluate
successive prototypes to steer subsequent prototypes is invaluable.

Task 2
Activities involved in the project are included in the table below:
Number Main activities Duration Predecessors
1 Budget approval 1 days -
2 Hire Publicity directors 14 days 1
3 Hire set designer 14 days 1
4 Hire place for auditions 7 days 2
5 Advertising to hire crew and cast 7 days 4
6 Hire production and publicity crew 28 days 5
7 Set designed and built 42 days 3,6
8 Train production crew 12 days 3,6
9 Auditions to hire cast 2 days 5
10 Cast rehearsal 84 days 9
11 Hire Orchestra 7 days 1
12 Music 7 days 11
13 Photograph cast and crew and collect biographies 35 days 6, 9, 11
14 Enter information to computer 1 days 13
15 printing 5 days 14
16 Develop an advertising plan 7 days 6
17 Advertising media 21 days 16
18 Orchestra rehearsal Advertising media 4 days 12
9 Order costumes 7 days 9
20 Costume parade and alterations 5 days 7, 19
21 Dress rehearsal 1 days 8, 10, 18, 20
22 Performance 10 days 15, 17, 21

(1) Network diagram

Reasons for choice: For the current project the critical path chosen will be 4-8-9-20-21. It will
help in completion of the project in less time and complete all the necessary activities.
(2) Gantt chart

Task 3
Stakeholder management matrix
Stakeholders refers to the partiers who have the interest or get affected by a particular
project (Ilinova, Cherepovitsyn and Evseeva, 2018). The stakeholder matrix is a framework in
which the list of stakeholders can be categorized on the basis of their powers, interest and
influence is a project. For the current the stakeholder analysis can be as follows:
Stakeholder Internal
/
external
Power/
interest
Affect or be affected Communication
strategy
 Employees in short
supply
 Participants
 Host community
 Owners
 Senior management
External High
influence,
low interest
High power of
influence as they can
impact on the success
of the event.
Informing them
on monthly basis
to ensure hat
project is
working well.
 Board members
 Employees
Internal High
influence,
They have high effect
in the event as they
Communicating
regularly,

 Managers
 volunteers
 Sponsors
 Festival committee
high interest are directly involved. sending weekly
reports and
consulting
consistently.
 Media
 Attendees
 Vendors
External Low
influence,
low interest
They have low effect
on the event as they
are the beneficiaries
from the event.
Informing once
and giving
updates.
 Consumer interest
groups
 Professionals
associates
 Government
external Low
influence,
high interest
They have high
interest in the event
as they can intervene
in the event but
cannot affect it
majorly.
Providing
sufficient
information and
keep them
satisfied.
Stakeholder matrix
High Power or influence
High influence, low interest
Keep satisfied
 Employees in short supply
 Participants
 Host community
 Owners
 Senior management
High influence, high interest
Manage closely
 Board members
 Employees
 Managers
 volunteers
 Sponsors
 Festival committee
Low influence, low interest Low influence, high interest

Minimum effort
 Media
 Attendees
 Vendors
Keep informed
 Consumer interest
groups
 Professionals associates
 Government
Low high
Level of interest
Communication strategies
Communication strategies refers to the plans for communication which cater information
among the stakeholders for a particular event. For the particular event of music festival, the
following communication strategies can be used:
 Visual communication strategy verbal communication strategy Non-verbal communication strategy
Task 4
Work Breakdown Structure

Organizational structure for music event
For the music event the hierarchical organizational structure will be used. In this organizational
structure, the directions, responsibilities and the work flows in a hierarchy (Saiti and Stefou,
2020). The organizational structure of the current event is as follows:
Music Event
Budget
approval Hiring Pre event
activities
Hire set
designer
Hire
Publicity
directors
Hire place
for
auditions
Set
designed
and built
Train
production
crew
Advertisin
g to hire
crew and
cast
Hire
production
and publicity
crew
Cast
rehearsal Music
Auditions
to hire
cast
Hire
Orchestra
Photograph
cast and
crew and
collect
biographies
Enter
informatio
n to
computer
Develop
an
advertising
plan
printing
Advertis
ing
media
Orchestr
a
rehearsa
l
Order
costume
s
Perform
ance
Costume
parade and
alterations
Dress
rehearsa
l