Time Management Report: Planning, Obstacles, and Benefits Analysis

This report delves into the critical concept of time management, emphasizing its significance in today's fast-paced environment. It explores the core principles of planning and organizing time to maximize efficiency and achieve desired outcomes. The report highlights the various benefits of effective time management, such as reduced stress, increased self-confidence, and improved goal attainment, both short-term and long-term. It also examines how time management can be applied to create an effective study plan, including techniques like to-do lists and prioritizing tasks. Furthermore, the report identifies and analyzes common obstacles to effective time management, such as procrastination, interruptions, and poor strategic direction, and suggests practical techniques to overcome these challenges. The report concludes by reiterating the importance of time management for individuals and organizations, emphasizing its role in boosting productivity and achieving success.

TIME
MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
Benefits of the effective time management are as follows :.......................................................1
How it can help in the design of an appropriate plan of study :..................................................2
Obstacles pertaining to effective time management:..................................................................2
CONCLUSION................................................................................................................................3
REFERENCES................................................................................................................................4

INTRODUCTION
Managing time in today's era is very important as this helps in deciding how much
duration to spend on the particular activity so that the task can be performed within the given
period. Time Management is the method which involves planning and organising about how
much time to spend on the specific activity. Proper management of the duration will enable the
management of the organisation in performing their task in the most effective and efficient
manner so that the goals of the business can be earn in the desired manner. This report is based
on the concept of time management and its benefits. The study also focuses on the effective use
of the time in appropriate plan of study. Along with this, the reports also study about the
obstacles which arises while managing the period in the most effective and efficient manner.
MAIN BODY
Concept of Time management:
Time management is the way of managing a duration in the effective manner so that the
desired work can be carried out within the specific period. This is also coined as the process of
making the best and effective utilisation of the duration as the time is always considered to be
limited. Effective management of the period will allow the individuals to manage the time by
assigning the duration slot to the work as per their priorities. Proper and appropriate management
of period will lead to certain benefits which will support the individual in increasing their
punctuality and also make them disciplined (Macan and et. al., 1990).
Benefits of the effective time management are as follows:
Proper time management can lead to the reduced level of the stress as if the individual
will perform their task so that the short term goal of the business that is to enhance the
productivity through collectivism can be achieved. By allocating the proper period the stress
associated with the completion of the work will also be reduced and the accurate result will be
gathered.
Effective time management will lead to gain in the self-confidence of the individuals as
through the proper time management the individual will able to complete their task in an
effective manner as early as they can which will boost their confidence level. This will also help
the business in attaining their long term goal to become the renounced across the globe can also
be attained.
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Appropriate time management is a way to achieve the goals and targets in particular
time period. The overall work is diving into distinct duration through which targets are achieved
without making any delay. This will leads the business towards the fulfilment of the long term
goal through accomplishments of their short terms goals step by step.
Better time management will also lead to the better planning and forecasting process
through which the individual can easily plan and forecast what is important to them on the prior
notice and what can be performed later on. This will leads to the achievement of the organisation
s short term goals within a limited period of time .
Proper management of the time will also provide an individual with better
opportunities for their growth and development because with the effective utilisation of the
duration an individual can complete their task and seek for the opportunities which are prevailing
for them in the market place they can also identify the opportunities which are coming on their
ways(Rapp, Bachrach and Rapp, 2013). This will lead to the accomplishment of the short as
well as long term goal within a duration of time as by proper time management the individual
can fullfill their own goals as well as organisations goals in the effective manner.
Short term goals : Proper an effective time management also support in achieving
the short term goals as short term goals are the pathways to achieve long term goals. By
effective time management a students can easily full fill their routine task and can reduce
the burden of completing the work this will enable them in lowering down their burden to
manage the work with the continuation of the work.
Long term goals: Effective time management is a key to achieve long term goals as
these will enable the individual in managing their work in a best possible manner and will
also lead them in achieving success in both their studied as well as their job courier.
How it can help in the design of an appropriate plan of study :
Effective time management will also support in designing the appropriate plan of study
by dividing the activities which an individual is performing according to their priority. In the
context of the above mentioned case study the students studying must schedule their task in such
a manner so that the period for other activities can be managed. The students must prepare a To
Do List to manage his span for performing the activities where he can write the activities which
are to be performed on the prior notice. This will help the individual in deciding which task is to
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perform first and which is to be perform at last and what is to be avoid at that span. For
managing the time with the continuation of the job he must focus on the dividing of the duration
for completion of each task so that the span limit for the task can be set and achieved and rest of
the work can also be carried out in the best possible manner(Ferrante, Etzel and Lantz, 1991).
Obstacles pertaining to effective time management:
Managing period is not an easy task as time itself requires a great efforts and devotion.
There are number of obstacles which arises while managing the duration in the most effective
manner. Below mentioned are the obstacles which hinders the performing of the activities within
the duration that is given.
Barriers to the effective time management is too many tasks schedule, this is a barrier
to the period management as too many task can leads to confusion among the mind of individual
regarding hoe to schedule these task in such a manner so that all the activities are performed
within the duration of the time (Panek, 2014).
Too many interruptions while performing the task can also leads to decrease in the
productivity level of performing the task and can also leads to the increased rate of time for that
particular task.
The problem of procrastination is a big issue while managing the time effectively. In
this an individual postpone the work for tomorrow due to which it also hampers the work which
is to be performed by that date as the burden to carry the task increases (Eerde, 2003).
Lack of strategic direction to perform the task may also lead to the hindrance of
managing the period properly. As this will focus more on the concept of the centralized power
where the task will not be delegate to the employees due to which the task which is to be perform
at the early stage may get delayed and cause obstacles in managing the time.
Unable to say NO is also a big problem while managing the time in the effective manner
as it is defined that saying No is the best answer to avoid the burden of the work. If an individual
keep on saying yes to each and every task that is to performed than he won’t be able to
understand which is to be performed first and which must be avoided for that period of time
which can be a barrier in managing time (Claessens and et. al., 2007).
Techniques to overcome obstacles:
Make a schedule : This will reduce the problems of too much tasks schedule and will
also reduce the burden from the head of individual. Due to which the individual can work within
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the business in harmonious manner and can retain within the business for longer duration of
time.
Proper strategic direction : Providing proper and strategic direction to the individual regarding
the work that how it should be performed and within how much time it should be completed will
enable the individual to carry the operations in such a manner so that their business profitability
can be increased. This effective work of the individual will make them recognised by each and
every individual in the association and retain them for a longer period of time.
CONCLUSION
From the preceding study it can be examine that managing the time is essential for every
individuals as this will support them in performing the task in their best possible manner with
best efforts. Effective time management will also provide them with certain amount of benefits
which will boost their morale and confidence to work effectively. Along with this the study on
the obstacles which arises while managing the time effectively is also done so that the barriers
can be determined and some measures can be taken.
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REFERENCES
Books and Journals
Macan and et. al., 1990. College students' time management: Correlations with academic
performance and stress. Journal of educational psychology. 82(4). p.760.
Rapp, A. A., Bachrach, D. G. and Rapp, T. L., 2013. The influence of time management skill on
the curvilinear relationship between organizational citizenship behavior and task
performance. Journal of Applied Psychology. 98(4). p.668.
Panek, E., 2014. Left to their own devices: College students’“guilty pleasure” media use and
time management. Communication Research. 41(4). pp.561-577.
Eerde, W. V., 2003. Procrastination at work and time management training. The Journal of
psychology. 137(5). pp.421-434.
Claessens and et. al., 2007. A review of the time management literature. Personnel review. 36(2).
pp.255-276.
Ferrante, A. P., Etzel, E. and Lantz, C., 1991. Counseling college student-athletes: Issues and
interventions. Morgantown, WV: Fitness Information Technology.
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