Project Management Report: Time Sheet Implementation at Time Inc.

This report details a project management initiative for Time Inc., focusing on the implementation of time sheets across its international software centers. The project aims to improve time utilization understanding. It includes a project charter outlining the project's purpose, deliverables, stakeholders, resources, risks, interdependencies, and success criteria. The deliverables are presented with a detailed timeline. Stakeholders and their roles are identified, including the project sponsor, manager, and financial, HR, and operational managers. The report outlines required resources (cash flow, equipment, software, and facilities), potential risks (resource limitations, deadlines, budget constraints, technology issues, legal considerations, inexperienced workers), and interdependencies (negotiations, stakeholder agreements). The report concludes with success criteria, such as proper metric capture and project completion within budget and timeline. The report is a project charter, including scope statement, stakeholder register, and management strategy, developed based on a case study provided in the assignment brief. The report also includes a comprehensive bibliography.

Running head: PROJECT MANAGEMENT
Project management: Time Inc
Name of the Student
Name of the University
Author’s note

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PROJECT MANAGEMENT
Project snapshot
Name of the project: Implementation of Time Sheets in different software centres of Time
Inc.
Project purpose: The main purpose of implementing time sheets in different software centres
of Time Inc. is for properly understanding how time is mainly utilized across different projects
in various software centres.
Deliverables with timeframes:
The deliverables of the project with proper
timeframe is provided below:
Task Name Duration Start Finish
Time sheet
System 8 mons
Tue
31-
12-19
Mon 10-
08-20
Initiation
phase 0.9 mons
Tue
31-
12-19
Thu 23-
01-20
Development
of business case 5 days
Tue
31-
12-19
Mon 06-
01-20
Checking
project feasibility 3 days
Tue
07-
01-20
Thu 09-
01-20
Establishment
of charter 4 days
Fri
10-
01-20
Wed 15-
01-20
Appointment
of team members 6 days
Thu
16-
01-20
Thu 23-
01-20
Milestone 1:
Completion of
project initiation
phase
0 days
Thu
23-
01-20
Thu 23-
01-20
Planning phase 1.85
mons
Fri
24-
01-20
Mon 16-
03-20
Stakeholders:
Stakeholder
s
Role Impact
and
power
Project
sponsor
They are
responsible for
different
aspects of the
project starting
from initiating
till getting
proper success
in the project.
Impact-
High
Power-
High
Project
manager
They generally
lead the project
by making sure
that the entire
Impact-
High
Power-
High,

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PROJECT MANAGEMENT
Development
of project plan 7 days
Fri
24-
01-20
Mon 03-
02-20
Resource plan
development 6 days
Tue
04-
02-20
Tue 11-
02-20
Financial plan
development 5 days
Wed
12-
02-20
Tue 18-
02-20
Quality plan
development 7 days
Wed
19-
02-20
Thu 27-
02-20
Creating risk
management plan 4 days
Fri
28-
02-20
Wed 04-
03-20
Communication
plan
8 days
Thu
05-
03-20
Mon 16-
03-20
Milestone 2:
Completion of
planning phase
0 days
Mon
16-
03-20
Mon 16-
03-20
Project
execution phase
4.65
mons
Tue
17-
03-20
Thu 23-
07-20
Hiring
different
consultants for
getting help
9 days
Tue
17-
03-20
Fri 27-
03-20
Team
members
recruitment
9 days
Mon
30-
03-20
Thu 09-
04-20
Working with
the team members 10 days
Fri
10-
04-20
Thu 23-
04-20
Using time
sheet systems for
trial
11 days
Fri
24-
04-20
Fri 08-
05-20
Getting
agreement among
the stakeholders
12 days
Mon
11-
05-20
Tue 26-
05-20
Negotiating
with different
vendors
12 days
Wed
27-
05-20
Thu 11-
06-20
Providing 11 days Fri Fri 26-
project gets
completed
within the
specified
deadline.
Moreover, they
also help in
activity
planning,
organizing a
project as well
as for
controlling the
time of the
project.
Financial
manager
The financial
manager
checks the
finances of the
project and
handles budget
so that the
Time Sheet can
Impact-
Low
Power-
Low

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PROJECT MANAGEMENT
facility of training
and maintenance
12-
06-20 06-20
System
transition 10 days
Mon
29-
06-20
Fri 10-
07-20
Implementation of
time sheet system
9 days
Mon
13-
07-20
Thu 23-
07-20
Milestone 3:
Completion of
Execution
0 days
Thu
23-
07-20
Thu 23-
07-20
Closure project 0.6 mons
Fri
24-
07-20
Mon 10-
08-20
Reviewing the
project 3 days
Fri
24-
07-20
Tue 28-
07-20
Sign off 4 days
Wed
29-
07-20
Mon 03-
08-20
Documentation 5 days
Tue
04-
08-20
Mon 10-
08-20
get
implemented
within the
assumed
budget and
time.
HR manager HR managers
generally helps
in planning,
directing as
well as cording
different
administrative
functions
within the
organization.
Impact-
Low
Power-
Low
Operational
manager
They mainly
help in making
significant
policy as well
as procedures
which are
needed for the
Impact-
Low
Power-
High

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PROJECT MANAGEMENT
successful
implementation
of Time Sheet
in Time Inc.
Resources:
The different types of resources which are
mainly required for implementing the time
sheets successfully within the project are
elaborated below:
Cash Flow: It is found that around
$2,500,000 is present as cash flow for
successfully implementing Time Sheets
within different software centres of Time Inc.
Equipment’s: The different equipment’s
which are required for the purpose of Time
Sheet implementation are listed below:
 Monitor
 Keyboards
 Drives
 Printers
Software: The software which are utilized
include:
 ERP system software
Risks:
The various types of risks which can create
obstruction during the implementation of
Time Sheet within the project are listed
below:
Resource limitation: If the resources which
are required for implementing Time Sheets
are not available, then it will be quite difficult
to progress further in the project and as a
result the project will face delay.
Deadlines: If the project managers are unable
to meet the project deadlines then they will
delay which further increases the project
budget that is required for successful
completion of the project.
Budget: If the assigned budget is not enough
to complete the work of the project then the
project managers will face a number of
financial crisis during the progress of the

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PROJECT MANAGEMENT
 Click time
 MS project
Facilities: Proper bonus system is present for
the workers who put extra effort in the
project.
project.
Technology: If testing is not performed
properly then the Time sheet will create a lot
of issues during the performance of the
project.
Legal: If any type of confidential information
gets leaked during the implementation of
Time Sheets then it will not only cause ethical
issue but also legal issue for the team
members.
Inexperienced workers: If the workers are
not experienced then they face a lot of
challenges and issues in completing the work
of the project.
Interdependencies:
The various interdependencies of the project
are listed below:
Negotiation with the vendor: If negotiation
is not done with the vendor with the
assistance of different purchasing department
for procuring the licenses then it would be
Success criteria:
The following criteria within the project will
reflect that the undertaken project is quite
successful:
Proper capture of metrics: If the
implemented time sheet will be able to
capture different types of metrics including

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PROJECT MANAGEMENT
difficult to proceed with the project.
Gaining agreement: If agreement is not
received from the major stakeholders of the
project on the system that is required to be
implemented then the project manager cannot
start with the project.
resource optimization as well as cost of
quality and helps in providing proper
understanding about the time utilization
across the various projects in different
software centres.
Successful completion by using proper time
and budget: If the project gets finished
within 8 months of time by utilizing budget of
around $2,500,000 then the project can be
considered to be quite successful.
Project title: Implementation of Time Sheets
in different software centres of Time Inc.
Project
client:<Please Fill>
Date: 31-12-2019
Version: <Please
Fill>
Project sponsor:
<Please Fill>
Project manager:
<Please Fill>
File name:
Implementation of
time sheets
Page X of Y

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Bibliography
Andersen, E.S., 2016. Do project managers have different perspectives on project
management?. International Journal of Project Management, 34(1), pp.58-65.
Badewi, A., 2016. The impact of project management (PM) and benefits management (BM)
practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management, 34(4), pp.761-778.
De Carvalho, M.M., Patah, L.A. and de Souza Bido, D., 2015. Project management and its
effects on project success: Cross-country and cross-industry comparisons. International Journal
of Project Management, 33(7), pp.1509-1522.
Hornstein, H.A., 2015. The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2), pp.291-
298.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and
project success in different project governance contexts. International Journal of Project
Management, 33(6), pp.1377-1392.
Kaiser, M.G., El Arbi, F. and Ahlemann, F., 2015. Successful project portfolio management
beyond project selection techniques: Understanding the role of structural
alignment. International Journal of Project Management, 33(1), pp.126-139.
Martens, M.L. and Carvalho, M.M., 2017. Key factors of sustainability in project management
context: A survey exploring the project managers' perspective. International Journal of Project
Management, 35(6), pp.1084-1102.

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PROJECT MANAGEMENT
Serra, C.E.M. and Kunc, M., 2015. Benefits realisation management and its influence on project
success and on the execution of business strategies. International Journal of Project
Management, 33(1), pp.53-66.