Timesheet Implementation at Time Inc: A Project Management Case Study

This case study examines Time Inc's implementation of a timesheet system across its software centers in 15 countries. The project aims to enhance resource optimization, cost of quality, and project management excellence. The report includes a Gantt chart, network diagram, SMART milestones, a resource table, a detailed project budget of $2,474,352, a RACI table, and an analysis of potential risks with mitigation plans. The project timeline spans 105 days and involves various phases, including planning, formal initiation, execution, and project sign-off, with key deliverables and milestones identified throughout. This document available on Desklib provides valuable insights into the project management strategies and challenges faced during the implementation process.

Running head: PROJECT MANAGEMENT
Case Study: Time Inc
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
Project Overview........................................................................................................................2
1. Gantt chart..............................................................................................................................3
2. Network Diagram...................................................................................................................4
3. Identification of six milestones for the project using SMART criteria..................................4
4. Resources table.......................................................................................................................5
5. Project budget.........................................................................................................................6
6. RACI table...........................................................................................................................14
7. Potential risks.......................................................................................................................19
8. Probability and Impact matrix..............................................................................................21
Bibliography.............................................................................................................................23

2
PROJECT MANAGEMENT
Project Overview
The paper mainly reflects on “Time Inc”. which is one of the international firms that
mainly have software centres in different 15 countries. It identified that the steering
committee of the organization decided to implement the Timesheet in all centres as the
organization wants to know how time is mainly utilized within the different software centres.
The main interest of the committee is to engage within the process of capturing metrics like
cost of quality, resource optimisation as well as project management excellence within the
entire organization. It is found that the organization is mainly engaged within the purchase of
the time sheet system which generally works for the project management system of an
enterprise in order to provide visibility within the projects across different software centres. It
is found that in this report, proper time sheet system is generally recommended for meeting
the needs as well as requirements of the software systems.

3
PROJECT MANAGEMENT
1. Gantt chart
Figure 1: Gantt chart
(Source: Created by Author)

4
PROJECT MANAGEMENT
2. Network Diagram
The network diagram for the project is provided below:
Figure 2: Network Diagram
(Source: Created by Author)
3. Identification of six milestones for the project using SMART criteria
The six milestones that utilizes the SMART criteria are elaborated below:
Specific: In order to enhance the present working system within the organization
“Time Inc.”, it is very much necessary to develop the new system. It is found that in order to
achieve the entire goal, it is very much necessary to upgrade the required hardware as well as
software.
Measurable: It is found that new timesheet system will generally help in providing
proper functionality of tracking to the organization so that the entire organization will be able
to measure the entire time scales for better as well as for achieving efficiency.
Attainable: The organization must be able to provide stability as well as efficiency in
order to manage the time as well as other important factors of the project.

5
PROJECT MANAGEMENT
Realistic: It is found that entire project will generally get finished within the time as
well as budget which is feasible as well as realistic.
Time Bound: After undertaking proper feasibility analysis as well as initial
estimation, it is analyzed that the entire project will get completed within the time period of
105 days.
4. Resources table
The resource table for the project is provided below:
Resource
Name
Type
Max.
Units
Std. Rate Ovt. Rate Cost/Use
Accrue
At
Base
Calendar
Project
Manager
Work 100% $200.00/hr $0.00/hr $0.00 Prorated Standard
Human
Resource
Manager
Work 100% $175.00/hr $0.00/hr $0.00 Prorated Standard
Finance
Manager
Work 100% $145.00/hr $0.00/hr $0.00 Prorated Standard
Project
Supervision
Manager
Work 100% $140.00/hr $0.00/hr $0.00 Prorated Standard
Content Writer Work 100% $140.00/hr $0.00/hr $0.00 Prorated Standard
Procurement
Manager
Work 100% $138.00/hr $0.00/hr $0.00 Prorated Standard

6
PROJECT MANAGEMENT
System
Developer
Work 100% $120.00/hr $0.00/hr $0.00 Prorated Standard
System Tester Work 100% $120.00/hr $0.00/hr $0.00 Prorated Standard
Technical
Experts
Work 100% $180.00/hr $0.00/hr $0.00 Prorated Standard
Hardware Material $1,500,000.00 $0.00 Prorated
Software Material $800,000.00 $0.00 Prorated
Subscriptions Material $5,000.00 $0.00 Prorated
5. Project budget
It is found that the budget that is generally required in order to finish the entire project
will be around $2,474,352. It is found that detailed budget for each of the project activities is
provided in the table that is given below:
Task Name
Duratio
n
Start Finish
Predecess
ors
Resource Names Cost
Project for
Time Inc
104
days
Fri 28-
09-18
Wed 20-
02-19
$2,474,352.00
Discussion
and board
meetings
7 days
Fri 28-
09-18
Mon 08-
10-18
$17,920.00
Survey is
done on the
current system
2 days
Fri 28-
09-18
Mon 01-
10-18
Project Manager,
Project Supervision
Manager
$5,440.00
Determining
0.5 days Tue 02- Tue 02- 2 Project Manager,
Project Supervision
$1,360.00

7
PROJECT MANAGEMENT
drawbacks 10-18 10-18 Manager
Identification
of
modifications
for enhancing
the system
0.5 days
Tue 02-
10-18
Tue 02-
10-18
3
Project Manager,
Project Supervision
Manager
$1,360.00
Call board
meeting
1 day
Wed 03-
10-18
Wed 03-
10-18
4 Project Manager $1,600.00
Discussing
about the new
timesheet
software
0.5 days
Thu 04-
10-18
Thu 04-
10-18
5
Project Manager,
Project Supervision
Manager
$1,360.00
Considering
the various
advantages
0.5 days
Thu 04-
10-18
Thu 04-
10-18
6
Project Manager,
Project Supervision
Manager
$1,360.00
Discussing
about the
implementation
procedure
0.5 days
Fri 05-
10-18
Fri 05-
10-18
7
Project Manager,
Project Supervision
Manager
$1,360.00
Finalizing
the entire report
1.5 days
Fri 05-
10-18
Mon 08-
10-18
8
Project Manager,
Project Supervision
Manager
$4,080.00
Milestone
1: completion
0 days Mon 08- Mon 08- 9 Project Manager $0.00

8
PROJECT MANAGEMENT
of discussion
phase
10-18 10-18
Planning
phase of the
project
18 days
Tue 09-
10-18
Thu 01-
11-18
$24,080.00
Selection of
the project team
members
2 days
Tue 09-
10-18
Wed 10-
10-18
10
Human Resource
Manager
$2,800.00
Developing
project
charter
3 days
Thu 11-
10-18
Mon 15-
10-18
$6,720.00
Determining
project scope
and boundaries
0.5 days
Thu 11-
10-18
Thu 11-
10-18
12
Content Writer,
Project Supervision
Manager
$1,120.00
Determining
project
objectives with
the help of
SMART
objectives
0.5 days
Thu 11-
10-18
Thu 11-
10-18
14
Content Writer,
Project Supervision
Manager
$1,120.00
Determining
proper project
0.5 days Fri 12-
10-18
Fri 12-
10-18
15 Content Writer,
Project Supervision
$1,120.00

9
PROJECT MANAGEMENT
schedule Manager
Determining
budget for the
project
1.5 days
Fri 12-
10-18
Mon 15-
10-18
16
Content Writer,
Project Supervision
Manager
$3,360.00
Conducting
feasibility study
2 days
Tue 16-
10-18
Wed 17-
10-18
17
Project Supervision
Manager
$2,240.00
Identification
of possible
risks that are
related with the
system
2 days
Thu 18-
10-18
Fri 19-
10-18
18
Project Supervision
Manager
$2,240.00
Preparation
of risk
mitigation plan
2 days
Mon 22-
10-18
Tue 23-
10-18
19
Project Supervision
Manager
$2,240.00
Developing
feasibility
report
2 days
Wed 24-
10-18
Thu 25-
10-18
20
Project Supervision
Manager
$2,240.00
Developing
final report of
the project
4 days
Fri 26-
10-18
Wed 31-
10-18
21
Project Supervision
Manager
$4,480.00
Submitting
the documents
1 day
Thu 01-
11-18
Thu 01-
11-18
22
Project Supervision
Manager
$1,120.00
Milestone 0 days Thu 01- Thu 01- 23 Project Supervision $0.00

10
PROJECT MANAGEMENT
2: Completion
of the project
planning phase'
11-18 11-18 Manager
Formal
initiation
phase
9 days
Fri 02-
11-18
Wed 14-
11-18
$19,080.00
Allocating
duties to the
workers
2 days
Fri 02-
11-18
Mon 05-
11-18
24
Human Resource
Manager
$2,800.00
Hiring
developer
2 days
Tue 06-
11-18
Wed 07-
11-18
26
Human Resource
Manager
$2,800.00
Recruiting
members
3 days
Thu 08-
11-18
Mon 12-
11-18
27
Human Resource
Manager
$4,200.00
Conducting
meeting on the
project
development
2 days
Tue 13-
11-18
Wed 14-
11-18
$9,280.00
Discussion on
the project
0.5 days
Tue 13-
11-18
Tue 13-
11-18
28
Project Manager,
Project Supervision
Manager, System
Developer, System
Tester
$2,320.00
Discussion
0.5 days Tue 13- Tue 13- 30 Project Manager,
Project Supervision
$2,320.00

11
PROJECT MANAGEMENT
about the
needed features
11-18 11-18
Manager, System
Developer, System
Tester
Discussion
about the
procedure with
which the entire
Time Inc
system is
integrated
0.5 days
Wed 14-
11-18
Wed 14-
11-18
31
Project Manager,
Project Supervision
Manager, System
Developer, System
Tester
$2,320.00
Discussing
project
feasibility
0.5 days
Wed 14-
11-18
Wed 14-
11-18
32
Project Manager,
Project Supervision
Manager, System
Developer, System
Tester
$2,320.00
Milestone
3: Completion
of the formal
initiation phase
0 days
Wed 14-
11-18
Wed 14-
11-18
33 Project Manager $0.00
Project
execution and
development
phase
55 days
Thu 15-
11-18
Wed 30-
01-19
$2,381,032.00
Purchasing 3 days Thu 15- Mon 19- 34 Procurement $1,503,312.00