Tourism Operation Management Report: Holiday Development and Planning

This report delves into the multifaceted realm of tourism operation management, focusing on the UK tourism industry. It begins by examining current trends and developments, followed by an analysis of the stages and timescales involved in holiday development, specifically for Chinese students visiting London, Paris, and France. The report explores contracting methods for various tour components and different tour operator types. It then moves on to the financial aspects, calculating the selling price of holidays for Chinese students. Further, the report investigates planning decisions for brochure design, evaluating the suitability of alternative brochure formats for different tour operators. It also covers distribution methods used to sell holidays, and finally, it analyzes strategic and tactical decisions made by various tour operators, including TUI, in different situations. The report provides insights into market research, planning, scheduling, and contracting to provide a comprehensive overview of the tourism operation management.

TOURISM OPERATION
MANAGEMENT
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TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................5
TASK 1............................................................................................................................................5
1.1 Study of current trends and development in tourism industry in UK....................................5
TASK 2............................................................................................................................................7
2.1 Stages and timescale involve in developing holidays............................................................7
2.2 Different methods of contracting for different components and different types of tour
operator........................................................................................................................................9
2.3 Selling price of the holidays for Chinese students...............................................................11
TASK 3..........................................................................................................................................11
3.1 Planning decisions taken for design of brochure.................................................................11
3.2 Suitability of alternative of traditional brochure for different types of tour operators........12
3.3 Methods of distribution used to sell holiday........................................................................13
TASK 4..........................................................................................................................................14
4.1 Strategic decision that are made by different tour operators...............................................14
4.2 Tactical decision taken that could be taken by a selected tour operator in different situation
...................................................................................................................................................15
CONCLUSION..............................................................................................................................16
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LIST OF TABLES
Table 1: Gantt chart (Timescale).....................................................................................................9
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LIST OF FIGURES
Figure 1 TUI Logo...........................................................................................................................6
Figure 2: Stages in Development work...........................................................................................8
Figure 3 Brochure of TUI..............................................................................................................11
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INTRODUCTION
Tour operation management is the combination of tour and travel component to create a
holiday or business package. It refers to all the activity involved in managing the tour from
analysing the market to planning, execution, controlling and monitoring the activities to meet the
objectives of the organisation. Tour operation management provides the greater level of
satisfaction to the customer which also increases their efficiency in providing the best services to
their client. The report will evaluate the trends and development in travel and tourism industry of
UK to make an attractive plan for visitors. In next task it will involve the stages and timescale in
developing holidays along with suitability of different method required for sightseeing locations
for Chinese students considering the location of London, Paris and France for 5 days. Further
report will analyse the planning decision in design of the brochure and development of the
brochure for adventure tour holiday for TUI organisation. It will conclude about the different
distribution channels to sell the product in the market. At the end report will analyse the strategic
decision made by different tour operator and compare the tactical decision in different situation
for selected tour operator.
TASK 1
1.1 Study of current trends and development in tourism industry in UK
Covered in poster.
TASK 2
2.1 Stages and timescale involve in developing holidays
Travel and tourism organisation of the UK is looking for the opportunity to plan the
holidays for the Chinese student at places like London, France and Paris for sightseeing. The
objective of the organisation in the current scenario is to expand their business in the target
market by providing new product to their customers. The organisation is planning the tour in
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summer vacation in August 2018 with 45 student’s target. The stages involved in the
development of planning the package:
Figure 1: Stages in Development work
 Market research:
In order to develop the attractive and successful plan, organisations need to spend
money on the market research at the locations where the operator is planning the tour like in
given case London, Paris etc. Research work involves knowing about the environmental
condition, cultural activities and accommodation facilities and other issues which are
necessary. While researching the organisation need to evaluate the cost for operating the tour
and whether it is economic for them to pan for the same. As the program includes sightseeing
package the entry fees of the different location plus journey cost should also be considered.
Along with the economic, social and market conditions of the country should be seen.
 Planning and Scheduling:
In this stage, the organisation will plan the complete tour from beginning till the
end of the activity. The TUI management will involve the decision like reaching time
at the destination, suitable time for sightseeing and travelling and accommodation
facilities according to the need of the students. Although the management is involved
for many years in the same business then too planning is required due to change in
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Development
Stages
Market Research Planning &
Scheduling Contracting

market condition or environmental condition, preferences of the students etc. With
planning scheduling task is also important for the timing activity.
 Contracting:
The TUI organisation has to contract with the different organisation for the
facilities they are providing to the students. The tour operator has to contract with the
hotel for accommodation facility, with transportation organisation for the visitors i.e.
airlines, bus etc. Organisation makes assurance about the contract with hotel and
airlines. And this would help organisation to fix the rates for the tour (Swarbrooke
and Page, 2012).
Table 1: Gantt chart (Timescale)
Activities/
timescale(2016)
1 Month (July) 2 Month
(August )
3 Month
(September)
4 Month
(October)
Market research
Planning and
scheduling
Contract
Evaluation
2.2 Different methods of contracting for different components and different types of tour
operator
The organisation has to enter into the prior contract with other organisation for the facilities that
are required in the tour packaging. Since the TUI is planning in the month of August 2018, the
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management has to enter in contract around 1 year before for receiving the quality services of the
respective organisation. The terms and conditions are to be considered while entering into the
contract. Important contracting terms used in developing the plan:
Commitment: this is the important term used in contracting. Even the organisation which are
involved in travel and tourism their work is based on the commitments. Tour operator provides
the surety about the accommodation facilities and transportation to different journey for
sightseeing. Therefore the contracts are carried a year before due to competition in the same
business (Shaw and Williams, 2009).
Ad hoc: It is the effective arrangement that provides flexibility to the tour and travel organisation
for booking of the services. Organisations used this method when there in non-permanency in
any contracts for bookings. The bookings are generally done through the mails, telephone etc.
And the charges are based on day to day activities or on the basis of hours.
Types of tour operators:
Inbound tour operators-
The TUI organisation when go for inbound tour uses direct promotional activity. Inbound
tour includes all facilities like accommodation, transportation, sightseeing, entertainment,
currency etc. And offer arrival and departure facilities to the inbound foreign tourist visiting the
country.
Outbound tour operators:
This type of tour operator plans the tour for outbound countries by using the facility of
inbound tour operator of that country. Moreover this tour operator provides leisure tour facilities
to the visitors. Like Thomas cook is using outbound tour facilities (Li and et.al. 2011)
Domestic tour operators:
The tour operator in countries like UK, USA and India are performing well by offering low
cost services of tour packages. In the current scenario, the TUE can use the domestic tour
services for the growth of the organisation. This type of operator provides services from their
own stores as well as from travel agent.
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Ground operators:
This type of operator provides the services to hotels, transport, entertainment etc. The
major work of this tour operator is to coordinate and supervise the work and payments of the
large tour organisation.
2.3 Selling price of the holidays for Chinese students
The tour will be for 45 Chinese students and the duration of the tour will be of 45 days. The
students would be occupying the rooms on twin sharing basis and hence the number of rooms
required will be
45/2 = 22.5 = 23 rooms
The cost of package would be computed in pounds and the cost in euro would be converted using
the following conversion factor
1 Euro =0.90 Pounds
Cost of 1 room = 54 *0.90 = 48.6 Pound
23 rooms for 5 days will cost = 48.6 * 23 *5 = £ 5589
Cost of BB per day is 12 Euro = £ 10.8
BB for 45 students for 5 days = 108 * 45* 5 = £ 2430
50-Seater luxury = £ 5400
Local tour guide= £ 900
Table below shows the expense for the tour
Cost Head Amount
Hotel 5589
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BB Charges 2430
Expense for Coach 5400
Cost for local Tour guide 900
Total Expense 14319
20% Profit 2864
Total 17183
Targeted profit is 20% and hence the price for package per person would be
17183 / 45 = £ 381.84
TASK 3
3.1 Planning decisions taken for design of brochure
The planning stage for adventure tourism holiday has been developed and now the
organisation is looking forward for the creative brochure that offers information about the
adventure tour holiday. The organisation can sell the tour package through online and traditional
method. Now the organisation will prepare the brochure for providing the information about the
adventure tour by offering attractive prices and comfortable accommodation because the
objectives is to sell more and more packages (Rozier-Rich and Santos, 2011).
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Figure 2 Brochure of TUI
(Source: brochure of TUI, 2016)
The following decision taken for the brochure by the organisation:
 Format- Brochure format makes an important impact on the reader. The format of the
brochure should be attractive so that the client would be curious to know about the details
of the package. The format should include the following points like accommodation,
transportation, time scale and contact numbers of the customer care executives. It should
also include the images of the location and information about the key destination.
 Quality printing- While designing the brochure the quality of the brochure should also
be considered along with the images and information. Printing quality should be such that
it can retain at least for the minimum period. Die cut printing can be used for the
proposed plan.
 Colour- Selection of colour for the brochure also plays a critical role. In the given plan
colour should be according to the summer season. Use of bright colour would make it
more attractive in designing the brochure.
 Content- The content of the brochure should provide the complete information about the
adventure tour holiday. The content should include information about websites, contact
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number, time schedule and cost of the package. The language used should be easy and
specific that fulfils the objectives of the operator i.e. to engage the reader (Huertas‐Garcia
and et.al. 2014).
 Timescale and stages- the stages involved in the brochure graphics, images, content i.e.
information as per the plan of the tour package. This should be carefully analysed while
planning in designing the brochure.
 Paper quality- Along with quality printing, quality of the paper should also be
considered. The paper should be durable so that it could be retain for longer time.
3.2 Suitability of alternative of traditional brochure for different types of tour operators
The organisation has to design different brochure for different types of tour depending
upon the needs of the tour packages. For adventure tour holiday TUI has to design the new
brochure offering the specific information. For the achievement of the plan the organisation
needs the brochure to attract the reader to opt for the package. For advertising and promotion
organisation can use the following alternative:
 Direct mail brochure:
This type of brochure are very useful for the inbound tour operator because they
target is on particular audience. They can send direct mail to the list of target people
along with that the organisation can send the other promotional offers such as discounts
and key information about the destination which engages the reader. From this the TUI
travel and tour can be benefited in terms of cost and time as printing the paper brochure
cost would be saved and overall cost in designing the paper would also be less as
compare to traditional brochure (Crooks et.al. 2011). Moreover the visual approach has
much impact as compare to physical brochure as use of online access is increasing by
every age group and especially organisations engaged in tours and travels should use this
medium to engage the target people to their tours packages. For that the cost incurred
would be on technology i.e. the website should be as attractive as possible. TUI should
first offer the information through mails.
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