Project Management Report: Toyota Electric Car Launch

This project report details the project management plan for launching an electric car, focusing on Toyota's initiative. The report includes an introduction outlining the project's background and rationale, followed by sections on scheduling and time management using Gantt charts and network diagrams. It also covers milestone tracking, human resource management with resource allocation tables, and cost/budget management, including a project budget breakdown. The report further incorporates communication management with a RACI table and risk assessment through a risk register. It provides a comprehensive overview of the project's key elements, from initiation to execution, offering insights into various project management tools and techniques used to ensure successful project delivery. The report also provides a project charter including project title, dates, milestones, and budget information.

Project Management

Table of Contents
INTRODUCTION ..........................................................................................................................1
Background and rationale ..........................................................................................................1
SCHEDULING/TIME MANAGEMENT ......................................................................................2
Gantt Chart .................................................................................................................................2
MILESTONE...................................................................................................................................5
HUMAN RESOURCE MANAGEMENT.......................................................................................6
COST/BUDGET MANAGEMENT................................................................................................8
PROJECT BUDGET...................................................................................................................8
Budget Report.............................................................................................................................9
COMMUNICATIONS MANAGEMENT.....................................................................................10
RACI TABLE...........................................................................................................................10
RISK REGISTER TABLE ...........................................................................................................11
Risk Register Table...................................................................................................................11
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................15

INTRODUCTION
Background and rationale
An innovation of electric car is profitable business for any auto mobile industry. As
increase in technology and innovation , there is increase in preference of electric cars among
people. An electric car is an auto mobile that includes several electric motors in which energy is
stored in form of rechargeable batteries. Electric cares are very popular nowadays and customers
specially youngsters prefer these stylish and environment friendly cars. Toyota is a leading
company in auto mobile sector. It has around more than 350,000 employees across the world.
Toyota provides good services and products to people around the world and this company is
known for it's affordability of price and durability of the product. Toyota is ensuring comfort of
customers since many years and now it has decided to launch electric car in market. Toyota has
experienced launching of hybrid vehicles but now it is trying to launch electric cars in market.
For completing this project, Toyota requires new staff, production system, body parts of vehicle,
etc. It is a great challenge for Toyota to build a reliable electric car as there is a strong
competitor, Tesla already present in market which is dealing in electric cars. Therefore, it is
important for Toyota to put efforts in creating electric cars that will provide good service to
people. This project report consists of planning of launching of this product and creation of
electric cars in the company. Operations and marketing both are important in this project as
electric cars must be launched in market effectively and promoted to customers.
Project Charter
A project charter is defined as a statement of objectives and aims of the project. This
statement consists of detailed project roles. Goals and responsibilities. It also includes
identification of main stakeholders and level of authority of a project manager. The project
charter of this project is given below-
Project title: Electric car
Date of Authorization: 1/05/2019
Project start date: 4/06/2019
Project finish date: 07/06/2019
Key schedule milestones: Complete version of document at June 20
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Complete second version of this document
at June 28
Complete final version of the document at
July 7
Budget information: The budget of this project is $10,000 AUD
Project Manager: A
SCHEDULING/TIME MANAGEMENT
Gantt Chart
A Gantt chart is a representation of project activities used in project management. It is
one of the most common and useful kind of representing project activities. These includes tasks
and events according to the time allocated to each activity. In Gantt chart, the top of chart
represents time scale and left side of chart represents number of tasks and activities of the
project. Every task is demonstrated by a bar and position and bar represents the start date, end
date and duration of the project. This helps in knowing following purposes of the project-
 What are the activities involved in project
 What are the dates and timing when the project started
 What are the dates and timing when the project ended
 How long each activity is scheduled to last
 What are the dates when activities overlaps and by how much
 The start and end date of whole project
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Benefits of Gantt chart
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Clarity - The Gantt chart tool helps in knowing the activities of project easily and
converting the big project into smaller activities. This helps the project manager to understand
project activities easily.
Communication – The project teams uses Gantt chart for replacing meetings and
enhancing the updations that occur in project activities. This clarifies chart positions and visual
method for understanding the project tasks.
Coordination – It is important for project managers to effectively utilise the resources
available for project. The Gantt chart involves the ability to sequence project tasks and reducing
the burden on members of project teams. There are some projects managers who use
combination of chart for breaking down whole project into manageable tasks and activities.
Network Diagram
A network diagram is defined as a graphical way of viewing tasks, dependencies and the
critical path of the project. The network diagram consists of boxes or nodes which are connected
with lines. The nodes represent the tasks of the project and dependencies are shown by lines
connecting these nodes. The network diagrams are very beneficial for project in many ways like-
Network diagram helps in justifying time estimated for the project – The network diagram of a
project demonstrates interrelation of project activities from the starting of the project to the end
of project. This helps in calculating the overall duration of project. This helps in determination of
critical path of the project. This provides analysing the activities on critical path and helps in
evaluating the total duration of project.
Network diagram helps in planning, organising and controlling – The project
activities are included in network diagram in sequence with appropriate interrelations. The
network diagram of a project helps the project manager for planning and organising the project
team and activities effectively.
Network diagram shows interdependencies of activities- The network diagram shows
interdependencies of project activities and it makes easier for the project manager to know which
activity can start after which one. This shows interdependency of activities and predecessors and
successors of every project activity.
MILESTONE
In present context, it can be said that for every single project, milestone plays a crucial in
it (Walker, 2015). Considering the SMART Criteria, developers of the project has mentioned
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different range of milestones that are enclosed within the project (Fleming and Koppelman,
2016). Including this, team has also showed the status as well of the reports including team
member who is in charge on a particular subject. Basically, why SMART Criteria is being used
is to pull out all the milestones or key events which can be measurable, time-bound, specific,
relevant and attainable in the project.
MILESTONES DATE STATUS RESPONSIBLE COMMENTS
Completion of the
First Phase
April 26th, 2019 Completed A Error
Rectification
Proper review of
the first
documentation
May 3rd, 2019 Completed C Proof reading of
elements that are
linked with the
Stakeholders
Review done of
second preferred
document
May 15th, 2019 Completed D Rectification
within the
stakeholder
management
strategy
Completion of
Second Phase
May 19th, 2019 Completed B Redevelopment
of the Gantt Chart
Decent review of
the first
documentation
June 2nd, 2019 Completed E
Submission of the
documentation
June 7th, 2019 Completed F
Above milestones table shows when significant events in the project took place and who
was responsible for the achievements within the project.
HUMAN RESOURCE MANAGEMENT
It is being analysed that, for completing a project, it is being analysed that team members
of a project requires to manage the resources. With the help of this, a project can become much
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more authentic and relevant to the particular subject (Kerzner and Kerzner, 2017). Considering
the table underneath, it can easily be found that, what resources are basically being utilised
within the project considering the overall standard rates as well. Work which has been done by
the team workers is being integrated or mentioned within resource table and it is developed
beneath:
S. No. Resource
name
Type Max. Units Standard Rates Cost and
their use
Base
Calend
ar
Over-
allocat
ed
1 A Work 100.00% $45.00 per hour $0.00 Standar
d
NO
2 D Work 100.00% $60.00 per hour $0.00 Standar
d
NO
3 B Work 100.00% $35.00 per hour $0.00 Standar
d
NO
4 C Work 100.00% $100.00 per
hour
$0.00 Standar
d
NO
5 E Work 100.00% $65.00 per hour $0.00 Standar
d
NO
6 G Work 100.00% $90.00 per hour $0.00 Standar
d
NO
7 F Work 100.00% $85.00 per hour $0.00 Standar
d
NO
8 H Work 100.00% $75.00 per hour $35.00 Standar
d
NO
9 J Work 100.00% $25.00 per hour $45.00 Standar
d
NO
10 I Work 100.00% $20.00 per hour $30.00 Standar
d
NO
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11 Equipment
s related to
rental
Materia
l
100.00% $0.00 $650.15 NO
12 Licence of
the
Software
Materia
l
100.00% $0.00 $200.00 NO
COST/BUDGET MANAGEMENT
PROJECT BUDGET
Another crucial part of a project, which helps in pulling out favourable outcomes in
specified time frame (Meredith, Mantel Jr and Shafer, 2017). Basically, what a budget does for a
project is that, it shows all the money that is going to be undertaken by the investigator, and also
delivers the information about the money which the whole team can use. A proper budget given
underneath, that has helped the investigators in looking at the cost that whole project has
estimated with.
Big Data
Analytics
Package
April
2, 2019
April
8,
2019
April 13,
2019
April 24,
2019
May 01,
2019
May 7,
2019
May 15,
2019
Total
Phase 1
Initiation
Document
$
240.00
Project
Charter
$
560.0
0
Objectives and
Goals
$ 285.00
Scope
Statement
$ 600.00
Stakeholder $ 280.00
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Register
Stakeholder
Manager Plan
$ 320.00
Work Break
Down
Structure
$ 320.00
Phase 2
Milestones $ 730.00
Resource
Table
$
2240.00
Project Budget $
1400.00
RACI Table $
1400.00
Gantt Chart $ 840.00
Milestones
Phase 1
Complete
$ 75.00
Document
First Review
$ 35.00
Document
Second
Review
$ 75.00
Phase 2
Complete
$ 240.00
Document
Final Review
$ 320.00
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