Toyota Motor Corporation's Work Health and Safety System Report

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Assessment 1
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Table of Contents
Overview of the activities carried out by organisation....................................................................3
Legislation relevant to training and the safe-work..........................................................................5
Codes of Practice that apply for the organisation............................................................................6
Consult with colleagues regarding factors.......................................................................................7
WHS system including policies and procedures.............................................................................7
Hazard identification and risk assessment template........................................................................8
Risk management.........................................................................................................................8
Hazard Management....................................................................................................................8
Job description defines the health and safety responsibilities.......................................................11
Master register including legal reporting documents....................................................................11
Action plan for effectiveness of the organizational WHS system.................................................11
Overview of physical and HR costs...............................................................................................11
Plan with Work Health and safety system.....................................................................................12
References......................................................................................................................................13
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1. Overview of the activities carried out by organisation
Toyota is considered as automobile firm that focuses on quality parameters in order to
accomplish the objectives and maintaining the work standards. It also helps in meeting customer
satisfaction. Business sustainability within Toyota is maintained through proper application of
policies and framework. It is essential for company to have to design of quality and risk
management practices so that operational standards can be well maintained. Organizational
structure is well framed according to understanding of the different functions. It allows having a
proper allocation of roles and responsibilities in context to meet the objectives (Akbulut et al.
2016).
A business firm like Toyota Motor Corporation’s is currently using a divisional structure to meet
the organizational needs. It helps in maintaining the health and safety standards so that
operational values can be well maintained. Product management and review process are also
being designed at all divisions and branches. It also indicates that company is focused towards
centralized hierarchy that facilitates in managing the global operations. It also assists in meeting
long term opportunities and lead the business to an impressive level of success. Structural format
also promotes authentic and reliable communication that also improves the work process of
Toyota and help in meeting WHS values (Aziz et al. 2019). In Toyota, the product based
divisions are well focused towards application of health and safety work system. It facilitates to
meet the standards and provide a healthy workplace. Company is considering a WHS system
properly because avoidance and negligence might affect the operations and outcome in terms of
performance.
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Figure 1: Structure
In order to have better promotion of work practice including standards of WHS, the company has
framed teams to manage the activities. It indicates that collective work practice is adopted to
ensure the application of WHS standards. WHS and monitoring teams are framed as per
description of the product, it also supports the organizational product based operations. It has
been witnessed that product based supervision and support team are being framed so that
application of monitoring standards can be improved (Arefin et al. 2017). It will allow
accomplishing the standards and leading to better success. It also improves the work practice and
policies application in assembling team and operators. Work coordination has also been
enhanced through the application of standards. Roles and responsibility allocation are also
according to the framework that assists in meeting objectives. Training of employees is also
having a link with the WHS system.
Staff members of Toyota also considering the support team activities so that operational values
can be well maintained. It is also a reason that business entity is maintaining the coordination
among all divisions like assembling team, machine operators, inventory management and
training division. It also facilitates in meet the standard need for raw material allocation.
Objectives of product based practice are to ensure that safety and quality measures are accurate.
It also promotes sustainable development and assists in meeting the practice standards. Health
4
Operational
Head
Operational
assistant
Assembling
Team
Machine
Operators
Inventory
Manageme
nt
Support
division
Training
division

and safety standards are being framed according to industrial and international manufacturing
values. It helps to identify the risk in a better way and apply different mitigation standards to
control it (D'andrea et al. 2017). It also impacts the performance in an accurate manner and leads
the business firm to an impressive level of success. Health and safety legislations are also being
employed by the business firm to meet the objectives. Workforce also expects that they are
working in a safe environment. It has a positive influence on the work practice and allows the
business firm to accomplish objectives. Proper support in terms of training has also benefitted
the entity properly so that long term development can be taken into account. Productivity in
terms of standards and work practice are also being improved in a significant manner. It allows
meeting the objectives in an adequate manner and allowing leading business to better success
(Hamilton et al. 2018).
2. Legislation relevant to training and the safe-work
Training is referred to the most essential practice that helps in long term development and
improvement of practice standards. Health and safety legislations training must are offered to the
employees so that they can follow standards in an adequate manner. It helps in meeting the work
practice and leads business firm to better success. Ethical work practice is also being promoted
within Toyota by having an application of training standards. Legislative responsibilities are also
proper that improves the application of the WHS system. Training course is being framed as per
policies and framework of health and safety act. It also assists in dealing with the risk factor and
improves overall performance (Itani et al. 2017). It also improves the knowledge among
employees with respect to occupational health and safety act. Guidelines for manufacturing unit
and assembling plant are also issued so that corrective measures can be taken into account. Work
conditions are being framed in an accurate manner so that long term opportunities can be
enhanced.
Codes of practices in terms of safeguarding are also being explained in a training course to meet
the sustainability. Training provision allows Toyota to enhance its development practice and
provide measureable results. Application of UWA safety standards is also necessary to consider
because it improves the effectiveness of training program. Staff members can evaluate factors
properly and accomplish objectives (Leung Beckford, 2018). Support external training
executives also improve the standard practice in training program. It impacts positively on the
goals and objectives, details respecting to first aid is also need to be shared in training program.
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Guidelines about the emergency situation and first aid program help Toyota to meet the standard
working of WHS system. Induction program regarding safety standards is also necessary to
promote. In this, Health andn Safety at Work Act 1974 also needs to be considered so that
overall practice can be improved. Training about the supervision activities is also beneficial
because it helps in meeting the practice standards. Consideration of Safety Representatives and
Safety Committees Regulations 1997 allows improving the operational practice of Toyota under
WHS system (Wellman et al. 2015). Also, regulations 1990 of Health and Safety assist in
meeting the practice values. Ethical working within Toyota can be advanced by the application
of such standards. It is necessary for a business firm to consider the application of values
properly so that evaluation can be accomplished properly. Considering the legislative actions the
Toyota can easily enhance the ethical working in assembling and manufacturing unit. Safety
issues can be identified and better application of mitigation can be taken into account.
3. Codes of Practice that apply for the organisation
Application of code of practice allows Toyota to ensure that ethical and reliable work practice
standards are being promoted. It allows having the better promotion of the duty of care and
assisting in meeting the values in the desired manner. Codes of practice must be employed in an
approved way so that objective can be accomplished. Guidelines in regard to the legal standing
can also be promoted by having an application of the code of conduct (Wurman et al. 2017).
Quality regarding code of practices must be promoted properly, in case of avoidance the legal
actions must be taken into account.
Ethical codes of conducts are also needed to be well maintained within Toyota so that work
environment values can be well maintained. It allows making sure that ethical working is being
promoted and lead business firm to better success. Working is promoted considering honesty and
trust factor properly so that the objective can be met. Training regarding ethics also needs to be
provided so that standard working can be promoted. It also helps in improving the strategic
development so that overall practice can be accomplished. It also provides protection and moral
position in the market. Ethical working can be enhanced because the duty of care is a factor that
enhances the legal values (Mufaris and Baba, 2016). Human rights can also be well maintained
in the practice of Toyota so that issues can be resolved. Code of practice is being improved in a
significant manner and lead the business to better success. Quality assurance practice code of
framework also improves the standard working. In this, guideline regarding monitoring activities
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and manual handling process must be prompted. It facilitates to have better supervision in
context to the Health and Safety Act.
4. Consult with colleagues regarding factors
Management of Toyota must have performance standards evaluation properly so that ethical
practice can be improved. It means the health and safety measures must be accurate and key
facilities must be maintained. Facilities like clean floors, drinking water and toilets must be
according to standards and code of conduct. Storerooms also need to be well maintained so that
employees can have a place to store their begs (Averill, 2016). Good ventilation and air flow
must be accurate so that standard working can be promoted and lead to better success. Standards
in terms of workplace temperature also need to be accurate so that overall development can be
promoted. Place of waste containers must be in such a way that work practice can be improved.
Maintenance in terms of machines also needs to be promoted so that better accomplishment of
operational practice can be taken into account. It is also necessary to have improved focus on the
risk identification practice so that overall objective can be accomplished. Legislative values are
being taken into account properly so that long term values can be promoted (Hull, 2018).
Different standards in terms of communication and promotion of satisfaction are being
employed. It allows enhancing productivity. WHS standards are being employed to make sure
that manufacturing accidents are being controlled in an adequate manner. Repetitive motion and
over injury issues are being balanced in an accurate manner by having an application of
measures. Issues in regard to the training also need to be referred properly to meet the objectives.
5. WHS system including policies and procedures
For better opportunities, the health and safety standards are being employed by the management.
It allows having better consideration of employee protection and customer satisfaction.
Developments of health and safety standards are having a consideration of WHS values so that
practices and standards can improve the management practice. WHS legislation also covers the
Safety Representatives and Safety Committees Regulations 1997, Health and Safety
(Consultation with Employees) Regulations 1996, etc. so that work practice can be improved.
Also, the risk mitigation can be advanced in accurate manner and lead business to better success
(Averill, 2016). Qualification and licensing also help in meeting the standards. Radiation Control
Amendment Act assists in long term development and allows accomplishing the objective. WHS
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responsibilities to create a safe plant and structure values also helps in meeting the objective.
Stakeholders involvement in practice also improves health and safety standards.
6. Hazard identification and a risk assessment template
Risk management
Annual Workplace
Inspection Calendar
Month Inspection date Nominated
Employee
Employee signature (to
indicate completion)
Manager
signature
January 15 January Manager of risk
administration Yes Operational
Head
February 15 February Manager of risk
administration Yes Operational
Head
March 15 March Manager of risk
administration Yes Operational
Head
April 15 April Manager of risk
administration Yes Operational
Head
May 15 May Manager of risk
administration Yes Operational
Head
June 15 June Manager of risk
administration Yes Operational
Head
July 15 July Manager of risk
administration Yes Operational
Head
August 15 August Manager of risk
administration Yes Operational
Head
September 15 September Manager of risk
administration Yes Operational
Head
October 15 October Manager of risk
administration Yes Operational
Head
November 15 November Manager of risk
administration Yes Operational
Head
December 15 December Manager of risk
administration Yes Operational
Head
Hazard Management
Date Site Identified
Hazard Control Action
Required
Action
Taken
Completi
on Due
Date
Quarter
ly
Review
Date
Annual
Review
Date
15
January
Parts
assembling
division
Maintena
nce of
machine
might be
Regular
monitori
ng and
review
Daily
basis
supervisio
n is
Monitori
ng
division
will be
30
January
4
Februar
y
6
Februar
y
8

a critical
activity
of the
machine
is
essential
accurate set out
15
Februar
y
Manufactur
ing unit
Improper
floor
standards
Slippery
aspects
must be
controlle
d
Maintenan
ce and
review of
floor
Financial
allocatio
n is
referred
4 March
15
March
Parts
assembling
division
Accident
issue
Standard
s
regardin
g
emergen
cy and
first aid
Supervisio
n is
essential
Supervisi
on
division
focused
towards
standards
of first
aid
7 April
15 April Manufactur
ing unit
Maintena
nce of
machine
might be
a critical
activity
Regular
monitori
ng and
review
of the
machine
is
essential
Daily
basis
supervisio
n is
accurate
Monitori
ng
division
will be
set out
9 May
10 June 12 June15 May
Parts
assembling
division
Improper
floor
standards
Slippery
aspects
must be
controlle
d
Maintenan
ce and
review of
floor
Financial
allocatio
n is
referred
4 June
15 June Manufactur
ing unit
Accident
issue
Standard
s
regardin
g
emergen
cy and
first aid
Supervisio
n is
essential
Supervisi
on
division
focused
towards
standards
of first
aid
6 July
15 July Parts
assembling
division
Employee
s may
face issue
in
operation
s
Standard
s of
operatio
n must
be set
out
properly
Training
arrangeme
nts are
essential
Individua
l training
team is
framed
8 August 10
August
12
Septem
ber
9

15
August
Manufactur
ing unit
Failure in
electricity
Regular
checkin
g of
electric
line is
required
Day to
day
monitorin
g
Individua
l team is
being
framed
7 August
15
Septemb
er
Parts
assembling
division
Risk of
fire
Equipm
ent must
be
installed
properly
Standards
evaluation
Policies
are
transform
ed
8
Septemb
er
15
October
Manufactur
ing unit
Improper
floor
standards
Slippery
aspects
must be
controlle
d
Maintenan
ce and
review of
floor
Financial
allocatio
n is
referred
9
Novemb
er
7
Decemb
er
9
Decemb
er
15
Novemb
er
Parts
assembling
division
Risk of
fire
Equipm
ent must
be
installed
properly
Standards
evaluation
Policies
are
transform
ed
12
Decembe
r
15
Decemb
er
Manufactur
ing unit
Employee
s may
face issue
in
operation
s
Standard
s of
operatio
n must
be set
out
properly
Training
arrangeme
nts are
essential
Individua
l training
team is
framed
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January
Personal Protective Equipment (PPE) Issue Register
Employee Name: __XYZ_ Employee No. 25453_
Department: __Risk administration _Site Location: Manufacturing unit_
Date of Employment: 15 January, 2019_
PPE Item
Date of Issue Signature
Helmet 15 January Yes
Gloves 15 January Yes
Glasses 15 January Yes
Ear bugs 15 January Yes
Protective Shoes 15 January Yes
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7. Job description defines the health and safety responsibilities
Risk assessment manager
 Risk identification in terms of health and safety values is key accountability
 Framing of mitigation activities to resolve issues
Assembling supervisor
 Guideline framing and sharing of information with the team mates
 Supervising activities to ensure the goals accomplishment
 Code of conduct application to control the risk
Training manager
 Training program arrangements supervision
 Application of policies in the training activities
8. Master register including legal reporting documents
Application of policies and procedures will be in influencing manner so that ethical practice can
be promoted. Handbook need to be framed by the Toyota so that same can be provided to
employees. It will allow meeting the objectives and allow implementing the specific methods.
Work health and safety act and anti-discrimination standards are need to be implemented
properly so that overall practice standards can be advanced (Mufaris and Baba, 2016). Along
with this, standards in terms of employment act and equality measures will benefit Toyota to
meet the objectives.
9. Action plan for effectiveness of the organizational WHS system
Activities Time Frame
Arrangement of training program 2 months
Work practice improvement 3 months
Policies and guideline introduction 2 months
Review of legislative policies 2 months
10 Overview of physical and HR costs
In order to accomplish the standards, the business firm needs to frame WHS as per legislative
values. During application and designing the cost of raw materials, HR practices and training
program also need to be reviewed. It allows having promotion of legislative standards and
assisting in meeting the objectives (Wurman et al. 2017). In this, the allocation of fund regarding
monitoring is also needed to be maintained properly.
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11 Plan with Work Health and safety system
Activities Time Frame
Policies framing 1 Month
Application of framed standards 1 Month
Arrangement of the training program 1 Month
Supervision 1 Month
Reconsideration and review 2 Month
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