Project Management Plan: Trafalgar Travel Agency Office Project

This project plan addresses the transformation of Trafalgar Travel Agency's office from a cubicle layout to an open-plan design. It begins with an introduction to the company, including its history, mission, vision, aims, and objectives. The plan defines project management, outlines its goals (function, cost, and time), and details its characteristics and limitations. It explores the role of a project manager and contrasts traditional (Waterfall) and agile methodologies, advocating for the latter and including a Gantt chart for project scheduling. The plan also considers team effectiveness, offering recommendations for successful project implementation. The main body introduces the company and its business operations, mission, vision, aims, and objectives. It then delves into the definition of project management, its goals, characteristics, and limitations. The project manager's role is also explained, followed by a discussion of different project management methodologies, including a detailed explanation of the agile methodology. The plan also includes a Gantt chart, team effectiveness, and recommendations for the project's success.

Project Plan
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TABLE OF CONTENT
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
Introduction of company..............................................................................................................3
Project management.....................................................................................................................4
Goals of project management......................................................................................................4
Characteristic of project management.........................................................................................5
Limitation of project management...............................................................................................5
Role of project manager...............................................................................................................6
Traditional methodology.............................................................................................................7
Agile methodology......................................................................................................................8
The Agile methodology to be used:.............................................................................................9
Gantt chart.................................................................................................................................10
Team effectiveness....................................................................................................................11
Recommendations......................................................................................................................13
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................15
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INTRODUCTION
Project management is comprising with initiating, planning, controlling and
implementing the entire work. Project management is defined as the process to manage all
operation function associated with the project based on the resources available in organisation.
This report is based on the case study of Trafalgar Travel Agency Company is respect to its
project management practices. Henceforth, report will emphasis on brief history about the
organisation. Mission and vision of the company will also analyse in this report. This report will
also project the aims and objectives of the report. This report will address the definition of
project management which further includes the goals of project management. Characteristics of
the project management will also summarise in this report. Limitations associated with the
project management will also represent in this report. This report will also emphasis on the
different roles project manager needs to play. Different methodologies associated with the
project management will be channelized in this report. GANTT chart will be project in this
report along with breakdown of project details. Furthermore, report will also project the different
aspects associated with the team effectiveness. Critical evaluation of team formation will also
project in this report. At the end effective recommendations over the project management will
also be project in this report.
MAIN BODY
Introduction of company
TRAFALGAR TRAVEL AGENCY is a United Kingdom based travel company.
Organisation Stanley S. Tollman is the founder of the company. Company is engaged its
business operations in travel and tourism. Company also owns Red Carnation Hotels which is a
luxury hotel. Company is currently catering to more than 10000 peoples as an employment
opportunity. The company is operated its operations under the brand name of The Travel
Corporation which further own 30 brands which includes tour operators, hotels and
transportation. Company operates its operations in almost 70 countries all across the globe.
Company has catered its services to approximately more than 1.9 million travellers all across the
globe (Montalvo and et.al., 2017). Company is among the key brand in travel and tourism sector
at the global level. Company is entirely owns by the members of Tollman Family. This is the
fourth generation of the fairly currently operating the business operations. The company caters
the history of operating the small hotel in Cape Town, South Africa in the early 1900s. Company
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initiated the travel and tourism business in order to further expand the business operations. Red
Carnition Hotel group is also associated with the travel company. The company is among the
largest shareholders of the Cullinan Holdings Ltd which is among the South Africa oldest public
limited company that is further owns travel brand name by Thompsons Africa.
Mission and Vision
 The company aims to serve the best travelling experiences to all customers.
 Company has the vision to dominate the travel sector all across the globe.
 Company carry the vision to cater the best services possible in order to uplift the
travelling experiences of all travellers (Zhen and et.al., 2019).
 Mission of the company is to make the travelling smooth and convenient for all tourists
belongs to any part in the world.
Aim and Objectives
 Aim of the report is to plan perfect action plan to change the cubicle working space into
an open plan office.
 The project aims to facilitate the convenient approaches to manage the operation.
Project management
Every project need to be effective manage in term of resource and various capabilities of
firm so that desired goals an objective can be achieved. Project management refers to planning of
various steps in advance such as various resources that are need for effective implementation of
project plan (Kyriklidis and Dounias, 2016). Planning in advance helps Trafalgar travel agency
to effectively utilise available opportunities and protect company form various threats for smooth
operation of business.
Goals of project management
There are various goals of project management of Trafalgar travel agency such as to
provide better working environment to employees so that best and qualitative outcome can be
gathered. Company has planned to achieve its desired goals within limited time and cost so that
maximum utilisation can be taken from minimum investment. Trafalgar travel agency has also
decided to effectively utilise its resource by motivating and influencing people to work in desired
manner so that common objective can be achieved (Zwikael, 2016). Company has planned to
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expand its operation through changing cubicle working place to open place office so that
employees can easily perform their different works. There are three main goals of project
management such as:
Project objectives: Function, cost and timing are three critical aspects of project that need to be
effectively manage so that maximum result can be gathered. Thus objective of project
management of Trafalgar travel agency is to perform desired function and utilise resource within
limited time and cost.
Cost: Project management one of the goal it to meet its set budget so that various resources of
company can be effectively utilised to get better and effective outcome (Kasemsap, 2018).
Project manager continuous overview total cost involved and total expenditure that company has
done so that various fund can be arranged for effective utilisation.
Time: Another goals of project management is to manage time so that set goals can be attained
within particular time limit.
Characteristic of project management
There are various characteristics of project management such as it content information
regarding performance of various activities in term of start and end dates of project (Sreedharan
and Sunder 2018).
Resource: Various resource, capital and human are required to start particular project of
company so that best outcome can be gathered.
Goals: Project management also have specified and set of goals that need to be achieved through
continuous effort and hard work of individual.
Budget: Project management also have budget that content information regarding various cost
that need to be incurred by company to make project successful.
Limitation of project management
There is various limitation of project management that need to be known by company to
effective plan its project and use various resource. Such as:
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Inability to stick with project scope: one of the limitation of project management is that it stick
to main scope of project but there are various change in environment so it need to be updated
(Ansah, Sorooshian and Mustafa, 2016). Therefore this is main reason for failure of large
number of project or ending up with high budget for many years.
Project objective are not aligned with business strategy: Most of project are not aligned with
company strategy as manager of project is concerned with attainment of specific project goals.
Thus, such limitation needs to be removed for effective implementation of various strategies of
project.
Manager was unable to manage project with specified budget: It can be stated as one of the
biggest limitation in project management as most of project are aligned with specific deadline
and schedules. Thus, in order to complete project within limited time frame quality is
compromised thus good quality cannot be delivered to customers (Lippe and vom Brocke, 2016).
Role of project manager
Project manager plays important roles in making project successful so that company can easily
expand and grow its operation to earn large amount of profitability.
1. Project manager of Trafalgar travel agency is responsible for effective management of
project and achievement of desired goals so that maximum output can be gained.
2. It continuously monitors and supervises function and activities of other employees to
identify various areas that need to be improved so that project goals can be achieved.
3. Project manager also plan, organise various resource and capabilities that are required to
accomplish project task.
4. It evaluated budget requirement for effective implementation of project, take all crucial
decision regarding project and schedule various activities that need to be performed by
each individual so that company can gain competitive advantages.
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5. Analysis of risk and various issues that are faced by employees while implementing
project so that effective strategy can be formulated to resolve problem and make project
successful.
Project management methodologies can be understood as theories of frameworks which enable
companies to develop specific formative structures, steps which will be implemented for higher
growth in various potential targets. Project management methodologies are highly rational with
various marketing needs by customer segments which companies can functionally implement
within its structure for long term creativity and functionality of company gaols. Project
methodology enables company to leverage various new technical efficiency business functional
elements through which larger customer goodwill can be programmed into structure. There are 2
types of project management methodologies-Traditional project management ( Waterfall
method) and agile methodology framework which can be identified and differentiated from each
other on various objectives, resources implementation and goals accountability networking for
larger creativity injection by companies. In highly digital marketing world there are various new
business targets, high customer market growth demand onto which companies plan to choose the
best methodology framework for projects development (Al-Zewairi, ,Etaiwi and Shaout,2017),
Project development is highly important for various business goals through which large
functional elements can be highly attracted for larger technical efficiency and business
positioning into industry. The tourism and travel industry is highly competitive with varied
aspects and high evaluation of various fundamental gaols through which various new extension,
innovation and functional operations can be programmed for larger diversification of services
within all projects. The methodology frameworks of project development is highly important for
various business gaols completion and keenly engaging various new functional targets for long
term development.
Traditional methodology
Traditional project management is an already established methodology where projects are
framed with strong strategic planning, initiation, planning and execution along with monitoring
and closure. Traditional approach are suited when requirements are well understood precisely foe
example in industries like construction where everyone understands the last final product
development.
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 Waterfall methodology comes under traditional methodology which can be understood as liner
sequential life cycle model here the steps which will be undertaken for long term project
development is planned with analysis of the resources which are already under company
working parameter. It allows for departmentalization and the project manager to have strong
control among various parameters, advantages of this methodology system can be understood
by the fact that it is highly easy to analyse and manageable due to rigidity of model, each phase
has various deliverables and review processes which enables company project manager to
process all phases completely and complete under one time without any complicated structure
(Enevoldsen and Sovacool, 2016).
 However there are various disadvantages of this project management model also as waterfall is
unable to cope up with the changing business environment where marketers are highly in need
of building dynamic functioning models, modify with new changes which enable company to
program out effectively. Traflalar travel agency in UK have to built strong project management
programming model for high composition of various aspects under which they can effectively
implement projects for long term implementation of business goals. Waterfall method is an
important part under traditional methodology of project management which explains various
parameters which can be taken by project developers when resources are pre-planned into
structure. This methodology explains how project development can be programmed through
the phases of conception, initiation, analysis, design, construction, and testing and product
development maintenance.
Agile methodology
Agile methodology can be understood as an innovative type of project management
process which is mainly used for software development which enables marketers to construct
strong product management fundamentals , where demands and solutions evolve through
collaborative efforts. The fundamental usage of this model can be understood by the fact that it
enables cross functional teams and their customers to actively work together with high
innovation and creativity (Gill, Henderson-Sellers and Niazi, 2018).
 Agile methodology evolves collaborative efforts of self organizing and cross functional team
methods and various customers which enable in gaining best parameters of best functional
elements. Agile methodology of product management enables individuals and interactions over
procedures and tools, working of software over various comprehensive documentation, high
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consumer collaboration over the contract negotiation fundamentals. It is highly effective in
responding to change over following the plan which is planned with formulation of various
resources.
 Agile methodology can be understood as one of the best flexible and dynamic business model
which enables the best resources optimisation and generation of outputs for larger profitability
and goodwill. Traflalar travel agency in UK through agile methodology will use high quality
innovative marketing products for its product development projects to reach large customer
base goodwill. The Time, objective and resources which are planned with high optimum
utilisation of various plans under this product methodology for this company will be highly
dynamic , flexible to bring various new changes within the procedures for larger working
parameter.
 It can be understood as agile methodology of product management to be highly flexible and is
highly dynamic to make various new changes in any phase and construct strong parameters for
higher optimum market construction. Whereas agile methodology method looks best where
there is higher chance of frequent requirement changes in the initial development for company
functioning which stops higher development into company strong positioning of functions
(Maleki and Ramsin, 2017).
The Agile methodology to be used:
Traflalar travel agency in UK will be using the agile methodology framework for project
development for the higher development of various projects under the business services, higher
composition of marketing goals to cater various goodwill among customers. This methodology
will enable in gaining high end business targets for long term customer segments an d
functionally bring marketers close to high end products and services. This project management
methodology will enable in higher development of various potential changes which needs to be
implemented further by company withy the changing dynamic business demands and long high
growth customer segments which will be an highly important arena for larger creativity.
 Agile methodology framework will construct strong parameters for larger functional units, key
procedural steps of various fundamental targets and gaining high optimistic growth among
market needs. The company will productively be highly programmed into new avenues of
various functional elements through which marketers can gather high recognised expansion
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segments, leverage various new productive segments through which creativity can be injected
for higher technological efficiency.
 The agile methodology will b e used for the aim of project management which will be the best
fundamental goal of functional enhancement of higher business targets completion, functionally
bringing customers close to company services. This project methodology technique is highly
active to gain huge position among marketers for strong positioning among various goals
development, higher customer growth segments and leverage the best fundamental key
resources which will further add to creativity and functional efficiency among projects (Ríos
and Souto, 2019).
 Trafalar travel agency for moving its workforce from cubicle working space to an open plan
office can highly plan its project development project with the Agile methodology framework
which is highly resourceful and highly optimistic with the changing business scenario needs ,
enables company to gain high growth business aspects and functionally bring forward various
new relative surfaces which can be highly used by company for long term market composition.
These functional parameters are highly attributive to various market needs for gaining strong
market position among competitors for higher up gradation of technology frameworks.
Gantt chart
Gantt chart is very useful version of bar chart which helps in running different acuities in a
proper channel to completing a project work. In this situation, Trafalgar Travel Agency is able to
take lots of advantages through this chart. A productive Gantt chart has been attached below;
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Team effectiveness
There is team effectiveness is very productive model which plays an effective role in a project
work. According to different project management experts, a project creator always need to
consider team effectiveness model for making its project more effective and productive
(Tonchia, 2018). Team effectiveness model is mainly developed by Rubin, Fry’s and Plovnick in
early 1977. There is various element has involved in this model which every project creator
should considers while staring a new project work. Most project creators always required a team
for properly completing a project, so team effectiveness model mainly helps in maintaining
effective teamwork. In this situation, top-level management of Trafalgar Travel Agency is also
highly need to consider these all elements of team effectiveness model. These all elements of
model have been discussed below;
Context Adequate resources: Before starting a project work, existing management of this travel
company need to prepare a pre-plan where it need to mention those all resources which
can contribute in existing project work. For example; fund, human resource, vehicle,
food, strategies, etc. are some major resources for smoothly running different activities to
complete a project in productive manner. Leadership and structure: This is another factor of team effectiveness model, where
company need to give authority to a eligible person for leading a teamwork. There is a
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teamwork is highly required for completing a project in decided time period. So, a leader
can support in make an ordinary team into an effective team. Climate of trust: Top-level management of Trafalgar Travel Agency should try to
maintain a positive environment in its teamwork (De Waal and de Boer, 2017). Reason
is, a positive environment always helps in promoting trust values within team work.
 Performance evaluation and reward systems: The management of company has highly
required to give rewards to high performers within teamwork. This step of management
will definably improve performance of employees.
Composition Abilities of members: Trafalgar Travel Agency’s upper management is responsible to
analyse abilities and talent of its existing employees. By conducting this step, company
will be able to gain an effective workforce its project work activities. Personality: Leaders and managers of company should maintain an effective personality
while conducting activities of project work, because effective personality always inspires
employees for working hard. Allocating roles: The leader of teamwork is always required to allocate different job
roles to different employees or members within teamwork. Allocating roles step of leader
can contribute in removing different conflict from workplace. Diversity: Top-level management of company is highly responsible to manage equality
and diversity within workplace, because equality and diversity factor always helps to
employees for gaining growth opportunity within workplace. Size of teams: Upper management should avoid to make large sized teams, because there
are lots of conflicts has always raised in large-sized teams. That’s why company should
make small teams for achieving final target of project work. Member flexibility: Team leader always need to maintain flexibility within team
members, because member flexibility always helps in dealing uncertainty. Member preferences: Managers and leaders are responsible to consider member
preference within team work for achieving final target on time.
Work design Autonomy: The leader of project management team is responsible to properly maintain
autonomy factors within workplace for gaining productive results.
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