Project Management: Training & Apprenticeship Program Case Study

This document presents a project management case study focusing on the development of a training and apprenticeship program for high school students by the organization Globlex, which aims to enhance agricultural productivity. The project charter includes a measurable organizational value (MOV) analysis, defining the desired impact areas (operational, customer, financial, social, and strategic) and associated metrics. It details the project scope, resource plan, and scope management plan. A work breakdown structure (WBS) is provided, along with duration estimates, resource allocation, and budget considerations, highlighting key assumptions and constraints. The document also includes a risk analysis and management plan, a quality management plan, and outlines the project closure and evaluation processes. This case study provides a comprehensive overview of the project's planning and execution phases.

Running head: PROJECT MANAGEMENT
Case Study- Training and Apprenticeship program for high school Students
Name of the Students
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Introduction................................................................................................................................2
Project description......................................................................................................................2
Part 1: Measurable organizational Value...................................................................................2
1.1 Desired area of impact.....................................................................................................2
1.2 Identification of value......................................................................................................3
1.3 Metrics..............................................................................................................................3
1.4 Timeframe........................................................................................................................4
1.5 MOV statement................................................................................................................4
Part 2: Scope of the project........................................................................................................4
2.1 Project scope....................................................................................................................4
2.2 Resource plan...................................................................................................................5
2.3 Scope management plan...................................................................................................6
Part 3: Work breakdown structure.............................................................................................6
3.1 Work breakdown structure...............................................................................................6
3.2 Duration, allocated resource and project budget..............................................................7
3.2 Assumptions and constraints made for developing the budget......................................13
3.3 Confidence about the project estimation........................................................................13
Part 4: Risk analysis and plan..................................................................................................14
4.1 Assumptions...................................................................................................................14
4.2 Risk identification..........................................................................................................14
4.3 Risk analysis...................................................................................................................16
Part 5: Quality management plan.............................................................................................17
5.1 Project quality statement................................................................................................17
5.2 Verification activities.....................................................................................................17
5.3 Validation activities.......................................................................................................17
Part 6: Closure and evaluation.................................................................................................18

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PROJECT MANAGEMENT
6.1 Annotated Bibliography.................................................................................................18
6.2 Development of closure checklist..................................................................................19
6.3 Development of project evaluation................................................................................20
Bibliography.............................................................................................................................21

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PROJECT MANAGEMENT
Introduction
The paper mainly showcases on the organization “Globlex” which generally has 30
years of experience in agricultural field. The organization mainly aims to help the farmers so
that the productivity from the farmlands can be increased. For this, the organization organizes
a program with the help of which the organization will provide training to the students of
higher class as per the farming expertise so that they can be able to help the farmers. For
managing the operations of the program effectively, the organization mainly aims to develop
an information system.
The main objectives of the project are generally listed below:
 To develop an information system for managing the operations of TAHS program
 To provide the facility of training to the higher school students
 To provide trained expertise in the farmlands for helping the farmers.
Project description
The organization Globlex generally helps the farmers in increasing the production of
the farmlands. Presently the organization is dealing with two different products including
farm equipment as well as precision farming. The team of Globlex farm has 30 years of
experience within the agricultural business and it generally considered as the largest
organization that will serve the farmers in the coming future. It is found that the organization
is using number of new technologies for helping the farmers in the future.
Part 1: Measurable organizational Value
1.1 Desired area of impact
The desired area of impact of the measurable organizational goal of the project are
generally elaborated in the table below:

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PROJECT MANAGEMENT
Factor Rank
Operational 1st
Customer 2nd
Financial 3rd
Social 4th
Strategy 5th
1.2 Identification of value
The determined value of the project is generally elaborated below:
Better: The services that are received by the organization are very much better as
well as efficient due to the management of operations with the help of a new system
Faster: With the development of the new system, the services that are received by the
organization will be quite faster.
1.3 Metrics
The metrics in context to MOV are generally reflected in the table below:
Factor Metrics
Operational The new system helps in improving the
operations of the organization by 12%.
Customer The rise in the number of customers will be
around 14%.
Financial The yearly revenue of Globlex will be
increased by 13%.
Social Due to the utilization of social media, the
number of customers rises by 3%
Strategy Due to the use of proper strategies, the

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PROJECT MANAGEMENT
program will be managed effectively.
1.4 Timeframe
The timeframe that is needed is generally reflected in the table below:
Factor Timeframe
Operational 3 months
Customer 3 months
Financial 2 months
Social 1month
Strategy 1 month
1.5 MOV statement
The measurable organizational value is considered as one of the project goals that is
mainly utilized for elaborating the value that the project helps in bringing to the customers of
the organization. In order to provide proper value to the organization, it is quite necessary to
align it with the support of the organization’s mission, strategy as well as vision of the
organization.
Part 2: Scope of the project
2.1 Project scope
The scope of the project mainly includes the following:
 Development of computer-based system for the management of the TAHS
program
 Inviting the students to join the program
 Providing the facility of training to the students
 Adding details about the system within the information system
 Providing trained expertise to the farmers

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 Completing the development of the information system within 82days
2.2 Resource plan
Human resources: The stakeholders who are mainly involved with the computer-
based system development are generally listed in the figure below:
Figure 1: Human resources
(Source: Created by Author)
Technology: The software and hardware that are generally required are mainly listed
below:
 Software: Designing tool as well as development tool
 Hardware: CPU, Desktop, RAM
Facilities: Travelling allowances are given to the team members who work for extra
hours.
Others: Training facilities and proper arrangement for the workshops should be done for
completing the work of the project.

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PROJECT MANAGEMENT
2.3 Scope management plan
The steps which are generally used for managing the project scope are generally
elaborated below:
 The project requirements must be properly elaborated so that the project team can be
capable of gaining proper information about the project goals
 Proper understanding regarding the objectives is necessary for avoiding the chances
of scope creep within the entire project
 Properly analyzing the problem of scope creep in the initial stages of the project is
quite important for successfully managing the scope of the project
Part 3: Work breakdown structure
3.1 Work breakdown structure
Development of
computer based
system.mpp
Project initiation phase
Analysis of project
idea
Collecting data
about the project
Identifying project
idea
Identifying project
stakeholders
Developing project
plan
Developing
business plan for
the project
Developing charter
Milestone
1:Completion of
initiation phase
Project planning phase
Estimation of project
resources
Project duration
estimation
Drafting resource
plan for the project
Team members
recruitment
System analysis
Schedulling
Project plan
development
Milestone
2:Completion of
planning phase
Project designing phase
Design selection for
the projecr
Prototype
development
Outline of the
design
Design review of the
system
Milestone
3:Completion of the
design phase of the
project
Project development
phase
Development of
project plan
Student invitation
Training fcaility
Adding ideas anbout
the students
Database
development
Stuudent's
placement
Appentice tracking
Milestone 4:
Completion of
development phase
Closing phase
Providing training
manuals
Providing training
facility to the
employees
Reviewing project
Milestone
5:Completion of
closure phase
Figure 2: Work breakdown structure
(Source: Created by Author)

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PROJECT MANAGEMENT
3.2 Duration, allocated resource and project budget
The table that is provided below generally reflects on the duration, allocated resources
as well as on the needed budget for the development of computer-based system.
W
BS
Task Name Duration Start Finish
Predece
ssors
Resource
Names
Cost
0
Development
of computer-
based system
82 days
Mon 28-
01-19
Tue 21-05-
19
$67,736.00
1
Project
initiation
phase
18 days
Mon 28-
01-19
Wed 20-02-
19
$4,824.00
1.1
Analysis
of project idea
3 days
Mon 28-
01-19
Wed 30-01-
19
Project Manager $600.00
1.2
Collecting
data about the
project
2 days
Thu 31-01-
19
Fri 01-02-19 2 Project Planner $240.00
1.3 Identifying
project idea
2 days
Mon 04-
02-19
Tue 05-02-
19
3
Business
Analyst, Project
Manager
$720.00
1.4
Identifying
project
stakeholders
2 days
Wed 06-
02-19
Thu 07-02-
19
4
Project Manager
Hr. Manager
$688.00
1.5 4 days Fri 08-02- Wed 13-02- 5 IT Manager, $864.00

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PROJECT MANAGEMENT
Developing
project plan
19 19 Project Planner
1.6
Developing
business plan
for the project
2 days
Thu 14-02-
19
Fri 15-02-19 6
IT Manager,
Business
Analyst, Project
Planner
$752.00
1.7 Developing
charter
3 days
Mon 18-
02-19
Wed 20-02-
19
7
Project
Manager,
Project Planner
$960.00
1.8
Milestone
1:
Completion
of initiation
phase
0 days
Wed 20-
02-19
Wed 20-02-
19
8 $0.00
2
Project
planning
phase
21 days
Thu 21-
02-19
Thu 21-03-
19
$5,112.00
2.1
Estimation of
project
resources
4 days
Thu 21-02-
19
Tue 26-02-
19
9
Financial
Officer
Manager,
Project Sponsor
$1,536.00
2.2
Project
duration
estimation
3 days
Wed 27-
02-19
Fri 01-03-19 11 Project Manager $600.00
2.3 Drafting 2 days Mon 04- Tue 05-03- 12 HR Manager $288.00

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PROJECT MANAGEMENT
resource plan
for the project
03-19 19
2.4
Team
members
recruitment
4 days
Wed 06-
03-19
Mon 11-03-
19
13 HR Manager $576.00
2.5
System
analysis
2 days
Tue 12-03-
19
Wed 13-03-
19
14
Designer, IT
Consultant, IT
Manager
$752.00
2.6
Scheduling
2 days
Thu 14-03-
19
Fri 15-03-19 15
IT Consultant,
Project Planner
$560.00
2.7
Project
plan
development
4 days
Mon 18-
03-19
Thu 21-03-
19
16 Project Manager $800.00
2.8
Milestone
2:
Completion
of planning
phase
0 days
Thu 21-03-
19
Thu 21-03-
19
17
Project
Manager,
Project Planner
$0.00
3
Project
designing
phase
13 days
Fri 22-03-
19
Tue 09-04-
19
$39,808.00
3.1 Design
selection for
the project
4 days Fri 22-03-
19
Wed 27-03-
19
18 Business
Analyst,
Designer,
$1,504.00

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PROJECT MANAGEMENT
Developer
3.2
Prototype
development
3 days
Thu 28-03-
19
Mon 01-04-
19
20
Business
Analyst,
Designer
$840.00
3.3
Outline of
the design
4 days
Tue 02-04-
19
Fri 05-04-19 21
Designer, IT
Consultant, IT
Manager,
Hardware [1]
$16,504.00
3.4
Design
review of the
system
2 days
Mon 08-
04-19
Tue 09-04-
19
22
Designer, IT
Consultant,
Project
Manager,
Software [1]
$20,960.00
3.5
Milestone
3:
Completion
of the design
phase of the
project
0 days
Tue 09-04-
19
Tue 09-04-
19
23 Designer $0.00
4
Project
development
phase
23 days
Wed 10-
04-19
Fri 10-05-
19
$16,192.00
4.1
Development
of project
6 days Wed 10-
04-19
Wed 17-04-
19
24 Developer,
System Analyst
$1,296.00