Professional Practice: Training Event Design, Team Dynamics & CPD Plan

This report focuses on professional practice, detailing the design and delivery of a training event, the application of problem-solving techniques, the dynamics of teamwork, and the importance of Continuing Professional Development (CPD). It includes practical examples such as designing a two-day training session for 40 employees, utilizing communication strategies like official letters and internal memos, and employing project management software (Genius Project) for effective time management. The report further discusses problem-solving techniques, emphasizing problem identification, goal setting, and alternative solutions, alongside the application of critical reasoning to address challenges during event execution. The significance of team dynamics in achieving success in group work is also explored, highlighting the psychological forces that influence team performance. Finally, the report underscores the importance of CPD for personal and professional growth, presenting a development plan that outlines responsibilities, performance objectives, and required skills for future goals.

Professional Practice

Contents
Introduction:...............................................................................................................................4
Part 1:.........................................................................................................................................5
LO1: Demonstrate a range of interpersonal and transferable communication skills to a target
audience......................................................................................................................................5
P1: Demonstrate, using different communication styles and formats, that you can effectively
design and deliver a training event for a given target audience.................................................5
P2: Demonstrate that you have used effective time management skills in planning an event...9
Part 2:.......................................................................................................................................10
LO2: Apply critical reasoning and thinking to a range of problem-solving scenarios............10
P3: Demonstrate the use of different problem-solving techniques in the design and delivery of
an event....................................................................................................................................10
P4: Demonstrate that critical reasoning has been applied to a given solution.........................12
Part 3:.......................................................................................................................................13
LO3: Discuss the importance and dynamics of working within a team and the impact of team
working in different environments...........................................................................................13
P5: Discuss the importance of team dynamics in the success and/or failure of group work.. .13
M4: team dynamics..................................................................................................................18
Part 4:.......................................................................................................................................20
LO4: Examine the need for Continuing Professional Development (CPD) and its role within
the workplace and for higher level learning.............................................................................20
P7: Discuss the importance of CPD and contribution to own learning....................................20

P8: Produce a development plan that outlines responsibilities, performance and objectives
and required skills, knowledge and learning for own future goals..........................................22
Conclusion:..............................................................................................................................24
References................................................................................................................................25

Introduction:
Professional development is the framework which enables people to incorporate professional
credentials through various sessions of training, conferences and seminars. Therefore
professional development in constituted of professional analyses and precise understanding of
future needs which could contribute to the personal and professional growth. There are series
of intensive sessions of seminars and training which have been planned properly for
successful completion of the event. The main objective of the professional development is to
incorporate reflective supervision, coaching and consultation which attributed to the
professional growth of an individual. The Continuous Professional Development or CPD
could be defined as the continuous learning process which is significant for effective skill
building in context with professional and personal growth. In the contextual discussion, the
primary focus is to design professional development plan and training event for the
employees in association with the training and development manager of the organisation. The
organisation has 40 employees who would be taking part in the event for two-day long
training and development session. The main focus of the contextual discussion is to develop a
vivid knowledge of professional development planning through the incorporation of proper
workshop and seminars. The following sections elaborate precise methodology for
professional development planning through effective communication and scheduling. The
significance of project management software in context with developing proper professional
development plan would be analysed and importance of team dynamics also would be
analysed for the development of effective knowledge for designing and managing
professional development.

Part 1:
LO1: Demonstrate a range of interpersonal and transferable communication skills to a
target audience.
P1: Demonstrate, using different communication styles and formats, that you can
effectively design and deliver a training event for a given target audience
There are five effective formats that could be incorporated for designing the training and
scheduling process of the professional development event. These styles and formats
effectively contribute to building a framework for the training and workshop session in
context with the professional development program for the employees in an organisation. In
the contextual discussion, the organisation has been planning to incorporate professional
development program through series of workshops and training sessions for the employees.
The main objective of the professional development manager is to design the framework for
the event which would be running through two days long scheduling. Therefore effective
communication has been playing an important role in the scheduling process while designing
the whole professional development program. The five effective communication techniques
are letters and memos, emails, meetings, online chat and social media. In the current
discussion emails and letters would be adapted for the mode of communication within and
outside the organisation. There are two internal and external communication formats have
been elaborated for the effective understanding of the importance of communication while
designing personal development planning (Harris et. al., 2015).
a. External communication: Official letter to the Auditorium management

To
The manager,
The Residential auditorium,
Sir/ Madam,
I am obliged to inform you that my organisation has been planning to arrange a professional
development session for the employees in your prestigious and spacious auditorium which
significantly fits our event specification. As per our previous conversation, as a professional
development manager of the organisation, sending the first official intimation to book the
auditorium facility for two days. The number of employees would be present during the event
per day would be forty along with guest speakers and counsellors and trainers. The precise
time schedule has been mentioned below for your convenience.
10.05.2018-
- coaching session from 10 am 12 afternoon
- Lunch session from 12 pm to 1:00 pm
- Coaching session continued 1:00 pm to 4 pm
- Motivational speech 4:00 pm to 5:00 pm
- Tea session 5:00 pm to 5:30 pm
- The motivational speech continued 5:30 pm to 6-30 pm
- End of the 1st day of the event

11.05.2018
- Team building session from 10 am to 12 pm
- Lunch session from 12 pm to 1 pm
- Workshop session from 1 pm to 4 pm
-Tea session from 4:00 pm to 4:00 pm
- Workshop session continued from 4:30 pm to 6 pm
Facility requirements
- Large auditorium
- Seminar room
Kindly acknowledge the letter for further proceedings and hoping for future co-operation.
Thanks and regards
The training and development manager
b. Internal communication: Intimation letter for an upcoming training session
To: procurement_ department @ organisation.com
Bcc: Manager_ department @organsiation.com
It is to notify that, the team management and the professional development department
has been planning to organise a professional development session in the residential
auditorium on 10th and 11th may 2018. There would be two days long workshop; training and
motivational sessions have been arranged for all the employees of the organisation. This is an

intimation email about the event for all the employees and your presence would be
appreciated. Detailed schedules would be published on the display board period to the event.
Thanks and regards
Training and development manager

P2: Demonstrate that you have used effective time management skills in planning an
event.
Effective time management skills are essential while developing a framework for the training
and professional development session for the employee. The usefulness of the project
management software is undeniable in context with the professional development event and
training scheduling and time management. In the contextual discussion, The Genius Project
software has been used to manage the whole planning and secluding for the personal
development session. The main objective of the Genius Project is to effectively develop and
manage the portfolio regarding the project management which enables the managers and
associated stakeholders to participate and perform effectively. The incorporation of the
project management software enables the manager to address the challenges and gaps of the
whole professional development event scheduling and time management methodology
(Schaefer et. al., 2018).
Gantt chart
Day 1 Day 1 Day 1 Day 2 Day 2 Day 2
Formulating a team
meeting
Conducting team
building activity
Organisating workshop
Bearkout session
Creation of publicity plan
Execution of plan

Part 2:
LO2: Apply critical reasoning and thinking to a range of problem-solving scenarios
P3: Demonstrate the use of different problem-solving techniques in the design and
delivery of an event
There is various problem-solving techniques that could be applied to resolve issues in the
event process. While conducting the professional development event, there are various
stakeholders involved with it which need to be organised and controlled effectively to
successfully complete the whole event within time. Therefore implementing proper problem-
solving technique in the event processing, a significant outcome would be achieved. In the
below section, the step by step problem-solving techniques has been elaborated for the vivid
understanding of the topic and proper methodology for maintaining and controlling
stakeholders while conducting professional development event (Shea et. al., 2016).
1. Problem identification: the development of an issue or problem could be observed while
there is the hindrance in the normal functionality or pace of the event and overall
management process. Therefore effective identification and understanding of the problem
enable the management to speedy restoring of the functioning through proper preventive
measure and action.
2. Defining goal: based on the problem identified the management and planning and
development team need to set goals to eliminate or restoring the problem. A proper
scheduling and timeframe need to be developed to address the problem associated with the
event. Therefore proper understanding of the goal and corresponding goal setting would be
working as the major factor for problem-solving approach.

3. Free-associating: the main objective of the process is to identify various methods that
could be applied to resolving the issues or the problem while developing a professional
development plan for the employee. The planning and management team need to analyse all
possible outcomes associated with the problem and effective application process to resolve
the problem within due time.
4. Alternative solutions: The management needs to identify various alternatives of the
processes and functions rendering the personal development event on 10th of May. The
alternative processes enable the management team to work effectively to conduct the event
without hindrance in process.
5. Choice the solution: The team has identified various alternative solutions effective for
addressing the problem or issue associated with the event. Therefore choosing the proper and
effective solution would be a significant approach to resolving the issue during the event.
7. Execution: the proper execution of the solution is the one of the most important aspects of
the while whole problem-solving methodology which needs to be addressed precisely for
successful completion of the problem-solving methodology.
8. Analysis: Post-execution of the solution, there is a need of proper assessment of the factors
which induced the problem into the process for the implementation of a preventive measure
in the future event processes and scheduling methodologies (Rod, et. al., 2015).

P4: Demonstrate that critical reasoning has been applied to a given solution
All business processes have high possibility to induce various issues and problems in the
process which need to be resolved effectively for the successful completion of the
functioning or process. In the contextual discussion, the professional development event has
been encountering problems while executing the methodologies and planning in reality.
There is various problem-solving techniques has been implemented for effective resolving of
the issues and problems evolved during the event. The critical reasoning is the process of
incorporating data and methodologies in the problem-solving process which enables the
management to effectively control and monitor the event proceedings without much
hindrance and problems. Therefore the ability to incorporate and analyse the data, facts and
knowledge regarding the event and scheduling which are associated with the problem-solving
technique could be termed as the critical reasoning process. therefore the planning and
development manager and the associated team need to understand the problem that has been
evolved during the event proceedings and needs to perform an effective analytical process to
identify the facts and factors associated with the problem. Proper brainstorming and analysis
various alternative solution will be evolved which need to be implemented for resolving the
issue from the process. Therefore critical reasoning is successfully attributing the
management process and effectively eliminates the issues and problem evolved during the
event and scheduling process and associated methodologies (Lotter, et. al., 2018).