Personal Reflection: Designing, Planning, and Hosting a Training Event

This report presents a personal reflective account of the student's experience in designing, planning, and hosting a training event. The introduction outlines the key elements of event design, including planning, budgeting, and timeline setting. The main body details the practical steps taken, such as identifying training needs, assigning team roles, arranging equipment, and designing the training schedule. The student reflects on the importance of interactive sessions, experienced trainers, and feedback mechanisms. The report also includes a critical analysis of the event, identifying areas for improvement such as incorporating fun activities, using promotional tools, and providing better facilities. The student discusses the skills acquired, including communication, problem-solving, and planning, and highlights the importance of teamwork and resource management. The conclusion summarizes the key learnings and emphasizes the value of effective event planning for future professional development.

Personal reflecting account of your
experience of designing, planning
and hosting a training event.

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY ..................................................................................................................................1
CONCLUSION................................................................................................................................5
REFERENCES................................................................................................................................6

INTRODUCTION
Event designing refers to the process of creating a detailed format regarding activities
that will be taken place in an event (Cunliffe and Easterby-Smith, 2017). It consists of planning,
budgeting, setting timeline, selecting place for an event etc.
Report will include reflection on designing, planning and hosting training event and
making improvement in event again in the future. It also includes role performed while
organizing this event and discussion regarding working of team member in a group.
Furthermore, it emphasized on skills that is being acquired from this project.
MAIN BODY
An event refers to program that is conducted with proper planning and designed in a
systematic manner. For conducting a training event, our team which consist of 10 person
organized a proper process that taken place while organizing this training event. Therefore, at
initial stage, I identified training needs that what is the target audience for our training so all the
arrangements have been done accordingly. As we are working in a team, therefore, we assign
duties as per our abilities. Such that I make proper arrangement therefore, we 2 chooses this area,
while other chooses different. For providing effective training to needed people I realized that
proper equipment are required. So, I arranged premises that is basic requirement for set up
proper training events for needed people. Then, we arrange banner that define training objectives
so that it will helps to creates awareness among others. Further, training is designed keeping in
mind needs of employees and proper interactive session will be organized that also emphasize on
question and answer as both employees and trainer involved in training session (Dowson and
Bassett, 2015).
As per my opinion it is necessary to hire the best trainer for employees so that they will
get benefit. Thus, one of my teammate select an experience trainer so that it will help to get best
results out of it. In the same time, one of the member provide notes that helps to gain easy
understanding that will be taught during training session. We all set training schedule in which 6
week training is set out with specific elements. I make sure that proper arrangements for an
employees is done which includes accommodation facilities, refreshments etc. so that they may
not get any difficulty. During a session, training break was provided so that they get relaxed and
again generate interest in the next session. I also analysed that it is essential to bring an
interactive session that help trainer to enhance knowledge which will help in their future (Flick,
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2018). At the end, we all introduce a feedback sheet in which also 5 questions are asked that
helps to analyse the whether the training session is effective or not. I also provided different
perspective that help in conducting effective training session. Therefore, I provide the best
facilities to employees that are coming and attending an event. All facilities were provided that
help in attending training effectively and efficiently. Different resources are utilized while
organized training event that facilitate in achieving objective of it.
In future, if I get an opportunity to perform this training event again, then I will be
organizing this in more better manner as I had organized earlier. This time I provide additional
facilities to employees that help in gaining better understanding of concepts and techniques that
will used in conducting training session. Such that, In between training session I introduce fun
activities so that trainee will not feel bored and it generate enthusiasm among them. If these
activities was organized then employee may leave from training as find it boring and cannot
retain for longer time. I also think that promotional tools also help to attract large audience and
that is why, I will use attractive banner that draw attention of more trainee to participate in the
event. On the other side, I critically analyse that space also matters such that earlier the premise
is small and that is why, in future I provide good and large area that help in motivating them to
indulge in session. It will be beneficial for trainee if notes and manuals are provided by trainer as
it help in building clear understanding of session that is going to be conducted in that event.
I tried my best arrangements to be done so that they do not have to face any difficulty
during sessions. As Müller (2015) stated that Effective training session help in gaining more
knowledge about topic that is being discussed in that training. That is why, I provide an effective
training as an event that will be able to provide people various aspect that bring efficiency in
their work. While in between employee engagement activity will be organized that help in
increasing communication between trainee that are coming to attend that training. Proper
information is being provided to trainee who are coming to attend that session so that any
misunderstanding will not be occurred to them (Ford, Baldwin and Prasad, 2018). our team also
make sure that environment in which training is being provided will be safe as they do not feel
insecure while attending training session. It was important in providing different facilities to
trainee so that it become effective for the future purpose. If trainees are satisfied with this then it
will leads to generate more opportunities in the future. I tried to improve set up that will be made
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for training purpose as it is important in providing them the best sessions that will help them in
their future.
I put my best efforts to complete this project and I also learn different things such that I
raise my communication skills and gain knowledge. On the other side, I provide best resources to
them that emphasize on competing this project on time. There are different approaches that is
used by me as well as team to implement the team in better way. I also find some difficulties
while completing current training event such that due to lack of financial resources, we faces
issues. But on the other side, due to having strong teamwork, we all perform the work in better
way and always motivate each other to complete each stage in better way (Persico and Pozzi,
2015). I remain honest while doing each and every activity of the event so that it will leads to
attain defined aim.
While implement a training event, I performed different activities as there are different
segments that will be taken into consideration for the future such that proper scheduling,
assigning roles and responsibilities to my team, budget allocation etc. I have made timeline that
help me to completing each and every task in effective manner. While completing this project I
found some issues which may arise that affect functioning of an event. There are different
aspects that help in gaining more knowledge and important resources that is being used while
completing this project. I am providing various segments for completing project in the future
course of action. It is important in reading all concepts and techniques that help me in deciding
various aspect of the event. As a member of team I played significant role to complete the entire
training event in a successful way. It is also important that the event will be completed on time
so that it provide different perspective in getting involved into it. Therefore, I utilized specific
time, needed cost and high quality resources to complete theproject (Kemper and et. al., 2016).
There are various segments that help in getting involved to project for longer duration that is
provided into project.
In order to complete the project, entire group members are contributing their best. As
every individual have their own perspective and they uses their own ideas in order to complete
the event in better way. In completing certain task that will be beneficial for the future. Different
team members are performing different role in completing various task that is helpful in bringing
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efficiency and effectiveness (O’Neill and et. al., 2017). All team members are completing their
their work as per assigned. Thus, it clearly reflect that working in a team is more better than
work individual because they all shared their ideas, experience and ways that helps to implement
the event in more enhance manner. If team member help in providing various aspect in the
project then every concept and technique will be applied into it in achieving success for the
future. I have a team of 10 members and they all possess different qualities and contribute their
best in order to attain the specified deadline. This is advantage to working in a team so that sit
will help in achieving success for the future.
Team members plays an important role in performing task and providing various aspect
in team. Thus, my experience while implement a training event is good because it helps me to
work in a team and gain knowledge and develop skills. Team members provide various approach
in future terms that help in defining various procedures that will be included while completing
this project. Completing project on time help in increasing productivity as well as earning more
profit in the future. There are different tasks as it is involved into business for future growth and
effectiveness (Baumer, 2015). Proper working is being provided for completing this project as
there are various perspective that provide different segment in the company. All the Members in
a group are cooperative and help each other in completing their work. It is also important that
involvement of group members help in achieving success.
While developing an event, I have improved my communication skill such that working
in a team helps to enhance interpersonal skills and in the same way, I also enhance this skills.
Earlier, I did not have effective communication skills, but when I perform work with team and
organize a training event I realize that now I easily present my views in front of other. My
problem solving skill is also improved as while doing work in group I am able to solve problem
as if any problem occurred then I bring solution to that problem. I am able to think creative as
while judging different perspective of a particular problem that emphasize on different problems
in the future. It is important for acquiring skills while learning different aspect of module.
There are various perspective that will be taken into consideration for involving more
group member in project and emphasize in getting involved more members for effective work.
My planning skill is also improved as I am able to plan for the future perspective that bring
growth and effectiveness in the future. It is important in taking into consideration that group
work emphasize in competing various task in the company (Baron and Parent, 2015). It is
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important in getting involved into various aspect for the future. There are various aspects that
bring efficiency in getting involved into various concept as bringing efficiency. Even I also
critically analyse that In future I could also improve my performance my developing critical
thinking abilities and innovative skills so that I will also generate better results while organizing
any event in near future.
CONCLUSION
From the above study it can be summarised that while planning an event different steps
will be followed that help in organizing better event for the future. Proper designing, planning
and hosting will be included that make event in an effective manner. In this group is made in
which different members are involved or completing project on given timeline. While doing
project different skills will be acquired such as communication skill is important that help in
interacting with more people and enhance productivity for the future.
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REFERENCES
Books and Journals
Baron, L. and Parent, É., 2015. Developing authentic leadership within a training context: Three
phenomena supporting the individual development process. Journal of Leadership &
Organizational Studies. 22(1).pp.37-53.
Baumer, E. P., 2015, April. Reflective informatics: conceptual dimensions for designing
technologies of reflection. In Proceedings of the 33rd Annual ACM Conference on Human
Factors in Computing Systems (pp. 585-594). ACM.
Cunliffe, A. L. and Easterby-Smith, M., 2017. From reflection to practical reflexivity:
Experiential learning as lived experience. In Organizing reflection (pp. 44-60). Routledge.
Dowson, R. and Bassett, D., 2015. Event planning and management: A practical handbook for
PR and events professionals. Kogan Page Publishers.
Flick, U., 2018. Designing qualitative research. Sage.
Ford, J. K., Baldwin, T. T. and Prasad, J., 2018. Transfer of training: The known and the
unknown. Annual Review of Organizational Psychology and Organizational Behavior. 5.
pp.201-225.
Kemper, P. F. and et. al., 2016. Crew resource management training in the intensive care unit. A
multisite controlled before–after study. BMJ Qual Saf.25(8).pp.577-587.
Müller, M., 2015. The mega-event syndrome: Why so much goes wrong in mega-event planning
and what to do about it. Journal of the American Planning Association.81(1). pp.6-17.
O’Neill, T. A. and et. al., 2017. Constructive controversy and reflexivity training promotes
effective conflict profiles and team functioning in student learning teams. Academy of
Management Learning & Education.16(2).pp.257-276.
Persico, D. and Pozzi, F., 2015. Informing learning design with learning analytics to improve
teacher inquiry. British Journal of Educational Technology. 46(2).pp.230-248.
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