BSB50815: TruEco Database System Upgrade Project Procurement Report

This report details a project aimed at upgrading TruEco's information database system. The background highlights low stock levels, monitoring issues, and poor customer experience. The project's new opportunities involve developing a database for easy stock level viewing, understanding customer needs, and recommending new items. The report covers contract management, including required documents like contract, agreement, and negotiation papers, along with management processes for the retail supply chain. The project scope encompasses real-time stock level calculation, customer preference analysis, and a notification feature for stock replenishing. Evaluation factors for project success include meeting project requirements, measuring current stock levels, and providing real-time updates and replenishment notifications. The report references several academic sources to support its findings.

Upgrading of
Information Database
System
Name of the Student
Name of the University

Background of problem
 TruEco has experienced low levels of stock in the few years
 The monitoring levels of the store have been facing problems
(Stadtler 2015)
 Poor reliability factors and decreasing customer experience are
being faced
 Information regarding stock empty levels and current stock levels
cannot be detected.

New Opportunities for TruEco
 TruEco would be developing an information database system
 Revised stock levels would be viewed easily (Mangan and
Lalwani 2016)
 Understanding customer needs and providing new stock of items
 Recommending new items to customers

Contract Management for TruEco
(Figure 1: The Contract Management implemented at TruEco)
(Source: Mangan and Lalwani 2016)

Documents required for
Procurement
The different documents that would be needed before the initiation of
the development project are:
 Contract papers – Contract for project detailing would be prepared
 Agreement papers – Deals for designing project are prepared
 Negotiation papers – Negotiations regarding cost factors and
project factors would be discussed

Management Processes for Retail Supply Chain
(Figure 2: Management Processes formed at TruEco Retail Chain)
(Source: Conforto et al. 2014)

Project Scope for System
Development
 To develop an information database system meant for managing the
procurement of stocks
 To calculate the stock levels in real-time scenario (Conforto et al.
2014)
 To understand customer preferences and suggest items
 To support notification feature for live update of stock replenishing

Procurement Processes in Retail
Store
(Figure 3: The New Process to-be Implemented at TruEco)
(Source: Conforto et al. 2014)

Evaluation Factor for Project
Success
 Meeting with the planned requirements of the project plan
 Measurement of current stock levels (Davis 2014)
 Fetching real-time updates of stock levels
 Providing notifications when stock would get replenished (Alias et al.
2014)

References
Alias, Z., Zawawi, E.M.A., Yusof, K. and Aris, N.M., 2014. Determining
critical success factors of project management practice: A conceptual
framework. Procedia-Social and Behavioral Sciences, 153, pp.61-69.
Conforto, E.C., Salum, F., Amaral, D.C., Da Silva, S.L. and De Almeida,
L.F.M., 2014. Can agile project management be adopted by industries
other than software development?. Project Management Journal, 45(3),
pp.21-34.
Davis, K., 2014. Different stakeholder groups and their perceptions of
project success. International journal of project management, 32(2),
pp.189-201.
Mangan, J. and Lalwani, C.L., 2016. Global logistics and supply chain
management. John Wiley & Sons.
Stadtler, H., 2015. Supply chain management: An overview. In Supply
chain management and advanced planning (pp. 3-28). Springer, Berlin,
Heidelberg.

Thank
You