Manage Project Scope: TruEco Stocking Issues - BSB50815 Report

This report details the project scope management plan for addressing stocking issues at TruEco, a Sydney-based stock department. The project aims to reduce out-of-stock (OOS) situations through the implementation of a new database system. The report outlines project authorization activities, including the delegation of authority, resource allocation (such as data and human resources), and the roles of stakeholders (customers and database developers). It defines project boundaries, such as project phases and stakeholder responsibilities, and describes the scope control process, including the documentation of requirements, stakeholder feedback, and the management of potential scope changes. The report also identifies potential scope management issues, such as lack of funds, and provides a reference list of relevant project management literature.

MANAGE PROJECT SCOPE
Stocking Issues for TruEco stock
department, Sydney

Conduct project authorisation activities
• Details of the procedures
• Resources needed
• Methods that will be used to delegate
authority

Details of the procedures
• Firstly, well trained database developers will
be outsourced, who are well versed with the
process of reducing out of stock or OOS.
• Their skills must be tested in order to check if
they can meet the needs of organisations
(Takey and de Carvalho, 2015).

Resources needed
• Data regarding the
stocks in various stores
are needed. Besides, as
per the view of Heagney
(2016), human resource
used in an effective way
is of utmost importance
that helps to enhance the
performance and
goodwill of the
organisation.

Methods that will be used to delegate authority
• After taking employee feedback, and discussion
with new database developers, project delegations
and authorities must be confirmed (Serrador and
Turner, 2015).
• Tasks will be delegated based on skills and
experience in TruEco; where there will be a team of
3 database developers.

Define project scope
• Project boundaries
• The project phases will be its project boundaries; where start of
the project and its closure will have an estimated date and time
(Takey and de Carvalho, 2015).
• The functions, roles and responsibilities of the stakeholders
involved in the project are another project boundary, where none
of the team member will be forced to work beyond boundaries.
• Another boundary is the goal or expected outcome from the
project (Kerzner, 2017).
• When every stage is passed through, it should be regarded as a
milestone in this project of TruEco.

Manage project scope control process
• Project benefits, outcomes and outputs
• Relevant stakeholders
• Scope management plan for TruEco’s
project
• Implementation of scope management
procedures
• Impact of scope changes
• Potential scope management issues

Project benefits, outcomes and outputs
• Through this project, systems will be upgraded that
will help to identify the required changes or
requirements in logistics department of TruEco.
• This way, they can identify and keep a track of the
products that are out of stock (Takey and de Carvalho,
2015).

Relevant stakeholders
• For this project, customers are the main
stakeholders, who will be benefitted if a new
system is made or upgraded.
• It is because of their regular complaints that
TruEco thought of planning this project.
• Therefore, after the project accomplishment
customers will be happy and satisfied, and this
way goodwill of the company will increase.

Scope management plan for TruEco’s project
• Firstly all the requirements needs to be
collected; like the documents, project charter,
as well as stakeholder register (Muller, 2017).
• This way team can identify and discuss
associated requirements; and can understand
each other’s roles.
• This step also helps in the next stage that is the
defining scope stage.

Implementation of scope management
procedures
• Documenting will be done at first; and they
will be shared with all the stakeholders
involved in this project in TruEco.
• Their feedback will also be taken, and
therefore if any changes are required they will
be made accordingly.

Impact of scope changes
• If there need any change; that will be done immediately;
and for that plan B should be made beforehand (Kerzner,
2017).
• It is to be made sure that employees do not get distracted
or de-motivated, and remain focused on the main goal of
TruEco.

Potential scope management issues
• The issues that can be faced while carrying out
scope management are lack of funds; and for
that investment and savings should be done by
management beforehand.

Reference List
• Heagney, J., (2016). Fundamentals of project management. Amacom.
• Kerzner, H., (2017). Project management metrics, KPIs, and dashboards: a
guide to measuring and monitoring project performance. John Wiley & Sons.
• Muller, R., (2017). Project governance. Routledge.
• Padalkar, M. and Gopinath, S., (2016). Six decades of project management
research: Thematic trends and future opportunities. International Journal of
Project Management, 34(7), pp.1305-1321.
• Serrador, P. and Turner, R., (2015). The relationship between project success
and project efficiency. Project Management Journal, 46(1), pp.30-39.
• Takey, S.M. and de Carvalho, M.M., (2015). Competency mapping in project
management: An action research study in an engineering
company. International Journal of Project Management, 33(4), pp.784-796.
• Turner, R., (2016). Gower handbook of project management. Routledge.
• Verzuh, E., (2015). The fast forward MBA in project management. John
Wiley & Sons.