Project Charter Development: UCT/GetSmarter Ongoing Project Module 4

This document presents a project charter for the construction of a swimming pool within a Metropolitan society in Johannesburg, South Africa. The primary objective is to provide exercise and leisure facilities for elderly residents, addressing their need for low-impact workouts to maintain their health. The project aims to complete construction within five months, by December 10, 2019, with a budget of R 1,572,000.00. Key aspects covered in the charter include project objectives defined using the SMART framework, a preliminary scope outlining project deliverables, a high-level timeframe schedule, a business budget, prioritization of time, cost, scope, and quality, expected business benefits, constraints, assumptions, risks, key stakeholders, related projects, and relevant documents. The document also emphasizes the importance of balancing the iron triangle constraints (budget, cost, and scope) and managing change requests effectively to ensure project success. This assignment solution is available on Desklib, a platform offering a wide range of study tools and resources for students.

© 2018 UCT/ GetSmarter
All Rights Reserved
MODULE 4 UNIT 3
Ongoing project (part
2)

Learning outcome:
LO6: Produce a proposal for the ongoing project you will use over the remainder of the
course.
Name:
1. Instructions and guidelines (Read carefully)
Instructions
1. Insert your name and surname in the space provided above, as well as in the file name.
Save the file as: First name Surname Ongoing Project Part 2 – e.g. Lilly Smith Ongoing
Project Part 2. (NB! Please ensure that you use the name that appears in your student
profile on the Online Campus)
2. Write all your answers in this document. There is an instruction that says, “Start writing
here”. Please begin typing your answers there. You can start on a clean new page.
3. Submit your assignment in Microsoft Word only. No other file types will be accepted.
4. Do not delete the plagiarism declaration or the assignment instructions and
guidelines. They must remain on your assignment when you submit. Do not remove or
alter the template headings or footers.
5. Do not change or delete the help text or the “Tips” under each heading. The table of
contents section numbering should not be altered, nor should the section numbering
within the body of the assignment be changed.
6. You may, however, change the formatting, layout and design of your answers under
each heading. For example, by inserting tables, diagrams, charts, bullet lists, etc.
PLEASE NOTE: Plagiarism cases will be penalised according to the Head Tutor and
GetSmarter's discretion.
IMPORTANT NOTICE: Please ensure that you have checked your course calendar for the due
date for this assignment.
Guidelines
1. There are initially 20 pages and 1 question in this assignment.
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2. Make sure that you have carefully read and fully understood the questions before
answering them. Answer the questions fully but concisely and as directly as possible.
Follow all specific instructions for individual questions (e. g. “list”, “in point form”).
3. Answer all questions in your own words. Do not copy any text from the notes, readings,
or other sources. The assignment must be your own work only.
Plagiarism declaration:
1. I know that plagiarism is wrong. Plagiarism is to use another’s work and pretend
that it is one’s own.
2. This assignment is my own work.
3. I have not allowed, and will not allow, anyone to copy my work with the intention of
passing it off as his or her own work.
4. I acknowledge that copying someone else’s assignment (or part of it) is wrong and
declare that my assignments are my own work.
2. Mark allocation
Each question receives a mark allocation. However, you will only receive a final percentage
mark and will not be given individual marks for each question. The mark allocation is there
to show you the weighting and length of each question.
Question 1: The project charter
Style (aesthetic appearance, content structure, writing style) 15
Content (see template provided in question 1) 85
TOTAL 100
3. Question
This assignment requires you to develop a project charter for your nominated project.
Important note:
Your nominated project is the project you proposed, and which was approved in Module 1.
You will not be able to complete these assignments without putting in a fair amount of effort
to do the background work. The output from this effort contributes to building your actual
project artefacts.
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A substantial amount of information should be included in this document, so be sure to start
your assignment as early as possible to complete it by the necessary due date. Note that
exceeding answer length limits could jeopardise your marks earned. Content will be
assessed if it is within the answer length limits specified, allowing for a little grace for
excessive content. Content that significantly exceeds the limits will be ignored and answers
that would otherwise have earned marks will not be earned.
If you need to change the orientation of a page to landscape to fit in a wide table or chart,
then be sure to limit this to only the page you need in landscape and do not change the
whole assignment to landscape.
Tip: Use two “next page” section breaks and apply the landscape orientation to the page
that has the second section break. Use Word’s F1 help feature if you aren’t familiar with this.
Remember that a portion of your grade comprises presentation, style, and neatness.
Question 1
Using what you have learnt so far in the course, complete the project charter for your
nominated project.
Depending on the nature and scale of a project, a project charter document might consist of
only 5 pages to as many as 15 pages. Some of the content included in a project charter is
typically extracted from the business case for the project. You should ensure that you are
familiar and comfortable with business cases, at least conceptually. The project charter is
the initial document providing information about the goals, objectives, methods, deadlines,
and other key facts of your project. The purpose of this document is to capture goals and
objectives at a high level and ensure that the project plan supports achieving these.
Start writing here (complete the project charter template starting on the next page):
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Website: www.getsmarter.com | Email: [e-mail]
Page 4 of 31

<Replace each field on this cover page with the content suggested in the field (make sure
you delete the < > symbols)>
<Add additional information & images at your discretion>
<Delete these three help text lines (this line & the two above)>
<Your Organisation name>
<Project name>
<Client name>
<The client name could be the same as the Organisation name above>
Project Charter
Version 00.01
<Author>
<Date produced>
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Website: www.getsmarter.com | Email: [e-mail]
Page 5 of 31

Table of contents
Update your table of contents before submitting this assignment. (Max. 2 pages)
The table of contents section numbering should not be deleted or altered, nor should the
section numbering within the body of the assignment be changed.
2. Document controls 7
3. Introduction / executive summary 8
4. Preliminary project objectives 8
5. High-level (preliminary) scope of the project deliverables project scope 9
6. High-level project timeframe schedule 10
7. High-level business budget 16
8. Prioritising of time, cost, scope, and quality 18
9. Expected business benefits 19
10. Constraints 20
11. Assumptions 21
12. Risks 22
13. Key project stakeholders 24
14. Related projects 26
15. Documents related to this project 26
Bibliography 28
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2. Document controls
Serial
No.
Stakeholders Sign off
1 Project manager <Please fill>
2 Project planner <Please fill>
3 Financial manager <Please fill>
4 Human resource manager <Please fill>
5 Contractor <Please fill>
6 Construction manager <Please fill>
7 Quality analyst <Please fill>
8 Civil engineer <Please fill>
9 Supplier <Please fill>
10 Sponsor <Please fill>
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3. Introduction / executive summary
The paper generally focuses on the construction of a swimming pool within a
Metropolitan society in Johannesburg, which is a largest city of South Africa. The aim of
constructing the swimming pool is to give proper facility of exercise and leisure at the same
time for elderly people. It is found that due to poor health condition of the elderly people,
they rarely get time to work out in order to remain fit and as a result their health get
impacted negatively. For resolving this problem and for maintaining the health condition of
the residents of the society especially elderly, it is necessary to construct a swimming pool in
an advanced way. Swimming is considered as one of the best low-impact based exercise for
getting high cardiovascular workout that further helps in minimizing stress of the joints
which is considered to be beneficial for the elderly people. In addition to this, the elderly
people will get this delightful place to spend time with people of their age group by playing
Marco Polo, rdquo and Iduqo. Moreover, swimming also helps in building strength and
stamina. The project is quite beneficial in giving healthy lifestyle to the elderly people. In
addition to this, the project that was undertaken can be helpful in increasing the market
value of the metropolitan society. It is found that the work of construction will get
completed within 5 months of time by entirely completing the project by 10th December
2019 within budget R 1,572,000.00.
4. Preliminary project objectives
The SMART project objectives for the construction of a swimming pool within a
Metropolitan society in Johannesburg are listed below:
 Specific: To provide the facility of leisure as well as exercise to the elderly people by
constructing a swimming pool within a Metropolitan society in Johannesburg.
 Measurable: To check the progress of the swimming pool construction, the status of
the project is reviewed on every week.
 Achievable: To complete the project properly as per the goals, proper facility of
training is given to the workers for enhancing their skills and for growing their
knowledge.
 Realistic: To achieve the project goals, swimming pools helps the facility of spending
spend time with people of their age group.
 Time bound: To construct the swimming pool within a Metropolitan society in
Johannesburg within time-period of 5 months.
Furthermore, it is found that in order to complete the construction of the swimming
pool within one of the Metropolitan areas, the manager of the project properly identifies the
project scope for determining the time and cost which is generally needed for execution of
the project. Proper use of project scope will be helpful in finishing the work of construction
within 5 months of time by utilizing budget of around R 1,572,000.00 as per the assumption.
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Website: www.getsmarter.com | Email: [e-mail]
Page 8 of 31

In addition to this, the quality of the project is also maintained for avoiding quality related
issues.
An iron triangle is one of the models of PM constraints. According to Joslin and
Müller, (2015), project management generally needs proper balance between the different
key factors which generally constrain the entire delivery of the project and for this purpose
iron triangle is utilized. The constraint within the iron triangle mainly includes the budget,
cost as well as scope. It is found that if any changes are made within the construction of the
swimming pool project then it is necessary to make changes in any of the area and therefore
one of the constraints of the project will change and therefore the entire balance is required
to be changed.
It is found that if some extra facilities of recreation are added with the swimming
pool then the project manager needs to fulfil the criteria of change request and for this
proper approval from the higher authority is required to be taken. After getting approval, it
is important to properly change the project schedule as workload gets increased (Heldman,
2018). It is found that as the entire project is constrained by the three factors including
scope, time and budget in such a way that any changes that is made in one area will
generally reflect that change on the other. Similarly, the extension in the project completion
date will increase the budget of the project effectively. In addition to this, it is found that for
avoiding changes in the schedule, it is necessary to have firm commitment of the schedule
that must include proper penalties for the delay and this the schedule of the project is
considered least flexible.
5. High-level (preliminary) scope of the project
deliverables project scope
According to Hornstein (2015) a project scope is considered as a tool that is helpful
in elaborating the project deliverables including the various project requirements, project
assumptions, key milestones and constraints. The scope of the project is mainly categorized
into in-scope as well as out-scope.
In-scope: The work that is required to be delivered in order to construct a swimming
pool within a metropolitan society includes proper planning, getting permit, designing the
layout, undertaking the work of excavation, setting plumbing and equipment, creating
structural steel as well as the activities that are associated with inspection. In addition to
this, the work that will be delivered include project plan, project charter, risk management
plan, project budget, work breakdown structure and project closure report.
Out scope: The work that are not included within this project is undertaking analysis
on the delivery time of the suppliers, feasibility of the project as well as providing
maintenance to the swimming pool.
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It is found that in order to construct a swimming pool, the project phases that needs
to be executed include initiation, planning, design, construction and project closure phase.
The detailed description of each of the project phases are illustrated below:
Initiation phase: This particular phase mainly includes work activities like creation of
the project charter, undertaking feasibility study, hiring the project team members as well as
getting approval for the project activities (Todorovic et al., 2015).
Planning phase: Within this specific phase, the activities which are undertaken
comprises of creation of project plan, financial plan, resource plan, risk management and the
project acceptance plan.
Design phase: In this phase, proper swimming pool for the project is designed which
is further approved by the higher management of the organization.
Construction phase: The activities that will be undertaken the construction phase
includes work of excavation, creating structural steel, setting plumbing and equipment as
well as the activities which are linked with inspection.
Closure phase: In this phase, the entire project is reviewed which helps in providing
proper information that the entire project is properly executed. Additionally, the
stakeholders sign off the project and then creates proper documentation of the project quite
properly (Badewi, 2016).
6. High-level project timeframe schedule
The table that is given below helps in stating that the construction of the swimming
pool will get executed within 5 months of time.
WBS Task Name Duratio
n Start Finish Predecessors Resource Names
0
Construction of
a swimming
pool within a
Metropolitan
society in
Johannesburg
5 mons
Mon
15-07-
19
Fri 29-
11-19
1 Initiation
phase
0.6
mons
Mon
15-07-
19
Tue 30-
07-19
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1.1 Business case
development 3 days
Mon
15-07-
19
Wed 17-
07-19 Project manager
1.2 Feasibility
study 2 days
Thu
18-07-
19
Fri 19-
07-19 2 Financial manager
1.3
Project
charter
establishment
3 days
Mon
22-07-
19
Wed 24-
07-19 3 Project planner
1.4
Appointing
the team
members
4 days
Thu
25-07-
19
Tue 30-
07-19 4 Human resource manager
1.5
Milestone 1:
Completion of
initiation phase
0 days
Tue
30-07-
19
Tue 30-
07-19 5
2 Planning
phase
0.9
mons
Wed
31-07-
19
Fri 23-
08-19
2.1 Developing
the project plan 4 days
Wed
31-07-
19
Mon 05-
08-19 5 Project manager
2.2 Developing
resource plan 3 days
Tue
06-08-
19
Thu 08-
08-19 8 Human resource manager
2.3 Financial plan
development 2 days
Fri 09-
08-19
Mon 12-
08-19 9 Financial manager
2.4 Quality plan
development 3 days
Tue
13-08-
19
Thu 15-
08-19 10 Quality analyst
2.5
Risk
management
plan
4 days
Fri 16-
08-19
Wed 21-
08-19 11 Quality analyst
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Website: www.getsmarter.com | Email: [e-mail]
Page 11 of 31

2.6 Procurement
plan 2 days
Thu
22-08-
19
Fri 23-
08-19 12 Human resource manager
2.7
Milestone 2:
Completion of
planning phase
0 days
Fri 23-
08-19
Fri 23-
08-19 13
3 Design phase 0.6
mons
Mon
26-08-
19
Tue 10-
09-19
3.1
Gathering
requirements
from the client
3 days
Mon
26-08-
19
Wed 28-
08-19 13 Project manager,
Contractor
3.2
Creating
design for the
swimming pool
5 days
Thu
29-08-
19
Wed 04-
09-19 16 Civil engineer
3.3 Asking for
the approval 1 day
Thu
05-09-
19
Thu 05-
09-19 17 Project planner
3.4 Reviewing
design 3 days
Fri 06-
09-19
Tue 10-
09-19 18 Quality analyst
3.5
Milestone 3:
Getting approval
for construction
phase
0 days
Tue
10-09-
19
Tue 10-
09-19 19
4 Construction
phase
2.5
mons
Wed
11-09-
19
Tue 19-
11-19
4.1
Getting
permit by doing
paperwork
4 days
Wed
11-09-
19
Mon 16-
09-19 20 Project manager
4.2 Developing
the layout 7 days
Tue
17-09-
19
Wed 25-
09-19 22
Additional cost [1], Civil
engineer, Construction
manager
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Page 12 of 31