Communication Plan for Holoportation Tech at University of SA

This communication plan outlines the strategy for implementing 'Holoportation' technology at the University of South Australia (UniSA) in collaboration with Maverick Technology Pty. Ltd (MavTech). The plan details the communication methods, objectives, key messages, and stakeholder engagement strategies required for successful implementation. It includes a situation analysis highlighting the opportunities presented by Holoportation, such as enhancing guest lectures and online teaching experiences. The plan identifies key stakeholders, defines communication objectives like driving awareness and securing leadership support, and specifies strategies and tactics for disseminating information. The report also covers implementation timings, roles, responsibilities, budget considerations, and evaluation metrics to ensure the project aligns with UniSA's strategic goals and achieves educational milestones. Appendices provide detailed stakeholder analysis, project timelines, and budget breakdowns. This document, available on Desklib, offers students a valuable resource for understanding communication planning in technology implementation projects.

Running head: COMMUNICATION PLAN
Communication Plan
[University of South Australia]
Name of the student:
Name of the university:
Author note:

1COMMUNICATION PLAN
Executive summary
This is a communication plan for implementing the “Holoportation” technology in the UniSA.
MavTech holds the reputation to develop products enabled with the technology. The study
describes how MavTech and UniSA will communicate the implementation of the
“holoportation” technology. The paper covers and describes a detail communication plan.

2COMMUNICATION PLAN
Table of Contents
1. Plan Overview.............................................................................................................................3
2. Revision History..........................................................................................................................3
3. Approvals.....................................................................................................................................5
4. Distribution..................................................................................................................................6
5. Content.........................................................................................................................................7
6. Situation Analysis........................................................................................................................7
7. Stakeholder Analysis...................................................................................................................9
8. Objectives....................................................................................................................................9
9. Key Messages............................................................................................................................10
10. Strategies and tactics................................................................................................................13
11. Implementation........................................................................................................................17
11.1 Timings/Schedule..................................................................................................................17
11.2 Roles and Responsibilities.....................................................................................................17
11.3 Budget....................................................................................................................................18
12. Evaluation................................................................................................................................18
References......................................................................................................................................20
Appendix........................................................................................................................................22
1. Appendix A: Stakeholder Analysis.......................................................................................22
2. Appendix B: Timings/Schedule.............................................................................................23
3. Appendix C: Budget..............................................................................................................23

3COMMUNICATION PLAN
1. Plan Overview
This is a communication plan to communicate and support the implementation of
holoportation in the University of South Australia. The implementation will be done by
collaboratively working with Maverick Technology Pty. Ltd. The University of South Australia
will purchase the product from MavTech that has an in-built in it the holoportation technology to
further its teaching standards and patterns. Since, this is a significant change and would be
realized widely across the university campus, this requires a valued contribution of its
stakeholders to make this happen. Hence, the first and foremost step towards seeking a
significant contribution of stakeholders is to construct a plan that informs the stakeholders on the
technology. An effective communication from the senior management team will be needed to let
the professionals at different levels in management know the concept. Until and unless the
management team and staffs are not informed on the technology, they will not be able to support
the implementation and will actually become the possible barriers1. Hence, the main purpose is
to prepare an effective communication plan, so that, the partnering collaboration between
MavTech and the University of South Australia is known to public and to stakeholders of the
university.
2. Revision History
MavTech and the University of South Australia have been working together for the last
six months. The project team from the university those that are working with MavTech
comprises of teachers, IT team and administration officers. MavTech is a technology company
that develops products based on advanced technologies. The company is already known for its
virtual conferencing technology. The company recently has developed a product enabled with
1 Harrison, Frederick, and Dennis Lock. Advanced project management: a structured approach. Routledge, 2017.

4COMMUNICATION PLAN
“holoportation” technology, which introduces a 3D capture technology. The technology offers
HoloLens, which allows remote participants in 3D to see each other as if they are actually
present. The University of South Australia has seen some prospects in the technology especially
in terms of enhancing the learning experience: Few of applications of the technology in the
University are:
 Guest-lecturers can be seen live into an on-campus class while being in another location
 Projecting lecturers into one of the campus sites in the country such as a UniSA Whyalla
 Projecting a lecturer into the home location of online students in real-time
 Enabling small group tutorials comprising of students at different locations
Since, MavTech and the UniSA is planning to announce their partnership publically on 12th
December 2018, the UniSA has thought of preparing communication plan to be able to make
people understand the concept.
Revision History in Tabular Form
Change
made By
Date
(Change
Made)
Details of the
Change
Change
Approved/Reviewe
d by
Date Change
Approved/Reviewed
Table 1: Revision History
(Source:2)
2 Marchewka, Jack T. Information technology project management. John Wiley & Sons, 2014.

5COMMUNICATION PLAN
3. Approvals
Project Role Name Signature (An
Electronic mode is
also permissible)
Date
University President
Legal and
Compliance
Personnel
Project Executive
Leadership Team
Divisional Leads
(Vice Presidents)
Program
Management Office
Team Leads
Faculty and Staffs
Database
Administrators
Students and Families
Deans Council

6COMMUNICATION PLAN
Operational
Champions
Operational Team
Leaders
Subject Matter
Experts
Process Owners
Technology Vendors
Table 2: Communication Plan Approvals
(Source:3)
4. Distribution
Status of the
Project
Inform
stakeholders
of the
updates
Key
stakeholders,
Governance
Committee,
Sponsor,
Project
Team
Method of
Distribution
Distribution
Frequency
Sender
3 Nicholas, John M., and Herman Steyn. Project management for engineering, business and technology. Routledge,
2017.

7COMMUNICATION PLAN
Table 3: Distribution
(Source: created by author)
5. Content
This communication plan will have a number of contents. These are4:
 Plan Overview
 Revision History
 Approvals
 Distribution
 Content
 Situation Analysis
 Stakeholder Analysis
 Objectives
 Key Messages
 Strategies and Tactics
 Implementation
 Evaluation
 Appendix A: Stakeholder Analysis
6. Situation Analysis
4 Binder, Jean. Global project management: communication, collaboration and management across borders.
Routledge, 2016.

8COMMUNICATION PLAN
Statement of the opportunity:-
Holoportation is a growing concept for a wide array of industry across the globe. The
technology can be applied to a number of real situation that were never thought before.
Restricting the discussion just to the case study university, one can observe some real
opportunity in this technology. With this technology, guest lecturers will be made available to
staffs and students in the UniSA without inviting them to the university premise. Guest lecturers
are generally packed with busy schedules. Hence, there are high chances of a gap between
needing a guest lecturer and the possibility of turning out to the call. Instead, the guest lecturer
might have some other engagement at around the same time. This problem can be resolved by
not waiting for the availability and simply creating an environment where both the guest lecturer
and the university can work at their convenience. The option is exactly in-line with one of the
applications of “holoportation”5.
There are many other opportunities like transforming the experience of an online
teaching. With the application of “holoportation”, online students will be able to see online tutors
from the UniSA at their homes in real-time. Nevertheless, there are a very few universities to
offer the similar learning transformation to online students as compared to UniSA. Therefore,
UniSA will have some real opportunity to further its business provided that the university
performs well like in terms of attracting local and foreign students6.
5 Mir, Farzana Asad, and Ashly H. Pinnington. "Exploring the value of project management: linking project
management performance and project success." International journal of project management 32, no. 2 (2014): 202-
217.
6 Lock, Dennis. The essentials of project management. Routledge, 2017.

9COMMUNICATION PLAN
Justification for the plan: - There are a few reasons why a communication plan is needed.
Those facts will also justify the need of a communication plan to the UniSA. These are7:
Clarify the Purpose: It is a necessity to identify the viewpoints of professionals and students for
the proposed implementation.
Identify the Audience: A communication plan helps to identify the audience whom the plan
needs to be discussed with.
Alignment of stakeholders: It is a complete waste to invest in a plan while few of stakeholders
are not sure of the plan and fail to correlate their practices with that of the plan.
Use of Resources: A limited or no knowledge of the available resources is like wasting money
and time for not so solid strategies and tactics.
A Strategy for measuring the success: Organizations carefully watch their budgets and look for
metrics to effectively measure the performance. However, if the ultimate goal is unclear to a few
or many, it is definitely challenging to measure the success.
7. Stakeholder Analysis
(Please See Appendix A)
8. Objectives
The primary purpose of this plan is to ensure that its participants are engaged in effective
communication and are mindful of policies and their responsibilities in the implementation plan
of “holoportation”. Objectives are:
7 Serra, Carlos Eduardo Martins, and Martin Kunc. "Benefits realisation management and its influence on project
success and on the execution of business strategies." International Journal of Project Management 33, no. 1 (2015):
53-66.

10COMMUNICATION PLAN
 Drive awareness for the initiative and its expected impact on the UniSA specifically on
the learning environment
 Establish more supports than barriers to pave the way for a progressive and uninterrupted
implementation
 Create an awareness for the initiative in between key stakeholders
 Keep generating excitement for the project by celebrating achievements of each and
every milestone
 Reinforce or realign the project with the strategic goals of UniSA
 Provide update information to let everyone know why the project is in place and what
educational milestones will be achieved with it
 Ensure a committed support of leaders of UniSA
 Drive visibility to gain recognition for the project
 Create forums to brainstorm ideas
 Inform project timeline
 Motivate staffs by communicating the importance of their involvement in the plan
 Build a community of people and ideas to expect a positive project outcome
 Promote an open communication between those that are involved in and are affected
from the project
9. Key Messages
Message The kind of Communication Frequency Responsible

11COMMUNICATION PLAN
stakeholders Method Person(S)
Scope Team Members  During
every kink
off
meeting
 Website
Once only
when needed
A Committee set
to Steer Project
Executives
Technical
Standards
Project Team Documents
containing the
Technical
Architecture
Design
As needed
Business
Requirements
Project Team Documents
containing the
Requirement info
like of User and
Functional
Only During
the Planning
Phase
Team Leads
Issues Team Members In many ways
such as Risk
Management
Plan/Project
Meetings
On an
immediate
basis
Everyone
Operational and
Fiscal Info
Team of
Leaders
Project Meetings On a Weekly
basis
People at the
Program Level